Manajemen Penerbitan. Intensive Training on E-Journal Management using OJS. Tinton Dwi Atmaja Aam Muharam. 1 Submission. 2 Reviewing.

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PUSBINDIKLAT PENELITI LIPI

Kompleks Cibinong Science Center Jl. Raya Bogor Km. 46, Cibinong – Bogor

1 Submission

2 Reviewing

3 Editing

e journal

Manajemen Penerbitan

Tinton Dwi Atmaja

(2)

Management

using OJS

JUDUL MATERI NAMA PENGAJAR

PUSBINDIKLAT PENELITI LIPI http://pusbindiklat.lipi.go.id/ back to main menu

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Management

using OJS

Journal

Management

Setup and Configure Journal

Submission

Queue

Assign papers Unassigned

Submission

Review

Supervise papers in Review

Submission

Editing

Complete papers in Editing

Issue

Management

Create Issue, scheduling, TOC, issue data

Publishing and

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Management

using OJS

Submission Queue

• Author Submission

– Pass the checklist

– Upload file

– Enter metadata

– Supplementary file

• Unassigned Section

– Check the submission

Metadata

– Reject and Archive

– Assigning Section

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Management

using OJS

PUSBINDIKLAT PENELITI LIPI http://pusbindiklat.lipi.go.id/

Author Submission

Manajemen Penerbitan OJS 6

Pass the

checklist

Upload

SM file

Enter

metadata

Upload

SP file

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Management

using OJS

Author Submission

Pass the

checklist

Upload

SM file

Enter

metadata

Upload

SP file

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Management

using OJS

Author Submission

Pass the

checklist

Upload

SM file

Enter

metadata

Upload

SP file

(9)

Management

using OJS

Author Submission

Pass the

checklist

Upload

SM file

Enter

metadata

Upload

SP file

(10)

Management

using OJS

Author Submission

Pass the

checklist

Upload

SM file

Enter

metadata

Upload

SP file

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Management

using OJS

Author Submission

Pass the

checklist

Upload

SM file

Enter

metadata

Upload

SP file

(12)

Management

using OJS

Author Submission

Pass the

checklist

Upload

SM file

Enter

metadata

Upload

SP file

(13)

Management

using OJS

Author Submission

Pass the

checklist

Upload

SM file

Enter

metadata

Upload

SP file

(14)

Management

using OJS

Author Submission

Pass the

checklist

Upload

SM file

Enter

metadata

Upload

SP file

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Management

using OJS

Author Submission

Pass the

checklist

Upload

SM file

Enter

metadata

Upload

SP file

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Management

using OJS

Author Submission

Pass the

checklist

Upload

SM file

Enter

metadata

Upload

SP file

(17)

Management

using OJS

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Management

using OJS

Unassigned Section

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Management

using OJS

Unassigned Section

• Metadata Check

– Original file, supp. File, and section

– Authors data

– Title and abstract

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Management

using OJS

Unassigned Section

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Management

using OJS

Before Review Invitation

• SE submission check

• Reviewer invitation

• Reviewer response

• Editor decision

• Notify author

• Author revision

• Multi round

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Management

using OJS

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Management

using OJS

Invite Reviewer

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Management

using OJS

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Management

using OJS

Request Reviewer

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Management

using OJS

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Management

using OJS

Reviewer’s Response

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Management

using OJS

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Management

using OJS

Supervise Peer Reviewers

• If reviewer did not response the request;

– Request again and reset the due date

• If reviewer unable to do;

– Select additional reviewer

• If reviewer accept the request, but have no

response until due date;

– Remind them

• After all reviewers complete the

recommendation;

– Acknowledge the Reviewer

– Rate the reviewer (optional)

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Management

using OJS

Editor Decision

Reviewer A & B

Editor

Final action

Both reviewers accept

submission

Accept Submission Send to copyedit

One of the reviewer ask for

revision

Revision Required

Wait for author’s

revision and then send

to copyedit

One of the reviewer ask for

resubmit

Resubmit for

Review

Wait for author’s

revision and then go to

round 2

Both reviewers decline

submission

Decline

Submission

Archive submission

If both reviewers have

opposite recommendations

Assign the third

reviewer

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Management

using OJS

Editor’s Decision

• After select decision  r

ecord decision

• Continue with ‘notify author’

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Management

using OJS

Notify Author

• Do not forget to import peer reviews

• State the decision

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Management

using OJS

Author’s Revision

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Management

using OJS

Round 2 (Peer review)

• Reviewer from previous round

should automatically appears

– Request only those who recommended

a resubmit review

• Another new reviewer could be

selected

• Previous round’s data can be

accessed at “view regrets, cancels,

previous rounds”

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Management

using OJS

Resubmit to Round 2

• Repeat the

procedure on

round 1

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Management

using OJS

Submission Accepted

• When the submission is accepted 

select decision, record, and notify

author

• Select which version is going to be

sent to copyediting

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Management

using OJS

Submission Editing

• Initial Copyedit

• Author Copyedit

• Final Copyedit

Copyedit

• Layout version

• Galley version

• Supplementary file

Layout

• Author proofread

• Proofreader

• Layout Editor

Proofread

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Management

using OJS

Copyediting

• Assign Copyeditor

– Select, assign, and request copyeditor

• Initial Copyedit

– When CE complete initial copyedit, author copyedit

should be automatically initiated

• Author Copyedit

– When author complete author copyedit, final

copyedit should be automatically initiated

• Final Copyedit

– When CE complete final copyedit, the final version

file should be automatically send to layout

• Finalizing Copyedit

– Considers 2

nd

_{round possibility and update}

submission metadata

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Management

using OJS

Initial Copyedit

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Management

using OJS

Author Copyedit

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Management

using OJS

Final Copyedit

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Management

using OJS

Finalizing Copyedit

• If another round is requested;

– Re-request step 1 or (by SE)

– Re-request step 2 (by CE)

• Update submission metadata

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Management

using OJS

Layouting

• Assign Layout Editor

• Layout version should be selected

• Galley (initial) should be uploaded

• Galley (final) should be after

proofread

2 • Proofread

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Management

using OJS

Initial Layout

2

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Management

using OJS

Upload Initial Galley

2

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Management

using OJS

Complete Initial Galley

2

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Management

using OJS

Proofread

• Assign Proofreader

– SE select proofreader and request author proofread

• Author Proofread

– View proof galley, review metadata, and add comment if any

– When author complete, proofreader is automatically requested

• Proofreader

– View proof galley, review metadata, and add comment if any

– When proofreader complete, layout editor is automatically

requested

• Layout Editor

– Review metadata and see if there is any comment

– Layout Editor upload final galley and complete

• SE Don’t forget to acknowledge

3

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Management

using OJS

Author Proofread

3

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Management

using OJS

3

• Proofread

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Management

using OJS

3

• Proofread

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Management

using OJS

Issue Management

• Editor setup and configure issue

– Create issues

– Schedule submissions

– Organize ToC

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Management

using OJS

Create Issue

• State the volume, number, and year

• Identify which element is going to

be displayed.

• If you want to

display your own

style, check the

‘title’ only

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Management

using OJS

Scheduling

• After final galley uploaded, the

submission can be scheduled in the

designated issue

– Back issue

– Current issue

– Future issue

– Article in press

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Management

using OJS

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Management

using OJS

Publishing and Archiving

• Reading tool

• References

• DOI

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