RSPO
Annual Surveillance Audit I Report
PT. Poliplant Sejahtera
This annual surveillance audit report has been prepared in accordance with RSPO requirements and the information included is the result of a full RSPO assessment of the Mills and supply base as included in the scope of the certificate.
Prepared by: Tuti Suryani Sirait (Lead Assessor)
Certification decision made by: Triyan Aidilfitri (Technical Reviewer)
PT. SUCOFINDO (Sucofindo International Certification Services – SICS) Graha Sucofindo B1 Floor,
Jl. Raya Pasar Minggu Kav. 34, Jakarta 12780 Indonesia Contact Person: Tuti Suryani Sirait
List of Contents Page
A Scope of the Certification Assessment ... 4
A.1. National Interpretation Used ... 4
A.2. Assessment Type (Estate and Mill) ... 4
A.3. Location Map ... 4
A.3.1. Location Address of the Mill and Approximate Tonnages Certified (CPO and PKO) ... 5
A.4. Description of Supply Base ... 6
A.4.1. General Description ... 6
A.4.2. Location of Supply Base ... 6
A.4.3. Statistic of Supply Base ... 7
A.5. Other Certifications Held ... 9
A.6. Organizational Information and Contact Person ... 9
A.6.1 Audit Againstthe Rules for Partial Certification ... 9
A.7. Date Certificate Issued and Scope of Certificate ... 16
B. Assessment Process ... 17
B.1. Certification Body ... 17
B.2. Qualifications of the Assesment Team ... 17
B.2.1. Qualifications of the Lead Assessor and Assessment Team ... 17
B.3. Assesment Methodology ... 19
B.4. Stakeholder Consultation ... 22
B.4.1. Summary of How Stakeholder Consultation was Organized ... 22
B.5. Date of Next Surveillance Visit ... 23
C. Assessment Findings ... 23
C.1. Lead Assessor’s Summary and Recommendation for Certification ... 23
C.2. Summary of the Findings by Criteria ... 24
C.2.2 RSPO Supply Chain Checklist – Module E : CPO Mill Mass Balance Modul……..99 C.3. Identified Non-conformances and Noteworthy Positive Components……….103
D. Certified Organization’s Acknowledgement of Internal Responsibility………104
D.1. Formal Sign-Off the Assessment Findings………..104
D.2. Statement by the Certifier Body on Behalf of PT. Sucofindo SBU-SICS………...105
List of Abbreviation……….106
Appendix-1 Map………....…………...109
A. Scope of the Certification Assessment
A. 1. National Interpretation Used
The management of the Palm Oil Mill(s) and associated suppliers of Fresh Fruit Bunches (FFB) were assessed for compliance against the International RSPO Principle and Criteria 2013 Generic and RSPO Certification Systems and RSPO Suply Chain Certification Systems 2014.
A. 2. Assessment Type (Estate and Mill)
Certification Unit : PT.Poliplant Sejahtera – Siriham Mill and Siriham Estate located at Desa Siriham, Kecamatan Air Upas, Kabupaten Ketapang, West Kalimantan
A. 3. 1. Data of the Mill, certified tonnages (CPO, PK, FFB), and Certified Area
Name Of Mill Siriham Mill
Location Address Desa Siriham, Kecamatan Air Upas, Kabupaten Ketapang, West Kalimantan
GPS Reference
Latitude (S) : 01o25’12”–01o59’04” Longitude (E) : 110o40’24”– 110o57’53”
Capacity 60 mt/hr
Actual Production (2016) CPO : 8,318.19 MT; PK : 1,534.49 MT FFB : 39,313.17 MT
Certified tonnages claimed (2017)
CPO : 17,087.47 MT; PK : 3,316.08 MT FFB : 80,487.40 MT
Certified Area Own Estate: 4,004.5
Ha
Planted Area Own Estate: 3,794.46
Ha
A.4. Description of Supply Base
A. 4. 1. General description
Raw materials for PT.Poliplant Sejahtera are supplied from Siriham estate. Poliplant Sejahtera also receives FFB supply from within group of Poliplant ie. from Jelamu Estate, Danau Ratu Estate, Sei Tempayak Estate, KUD Subur Makmur, Bukit Selendang Jaya, Budi Asih, Titian Makmur, Mitra Sejahtera, Kudangan Manis and Karya Jaya.
PT. Poliplant initiated a new planting for scheme smallholder development with Kudangan Manis Cooperative. HCV assessment was conducted in June 2015 by a Daemeter Consultant with Lead Assessor Felicia Lasmana (ALS14007FL). The company began clearing land after May 9, 2016 after receiving email from RSPO, stated that NPP Public Notification for 30 days has been completed and the company has been allowed to do land clearing and planting. Kudangan Manis Cooperative has been registered in timebound to be certified in year 2018.
Thre is an increasing of certified volume CPO from 12,424.58 MT to 17,087.47 MT and PK from 2,411.18 MT to 3,316.08 MT. The explanation from the company that on year 2016, the mill is closed for 3 months due to the total overhaul in order to safety prevention. The Mill is now operating in full capacity, therefore the projected of certified CPO from Siriham estate is become 17,087.47 MT for CPO and PK for 3,316.08 MT.
PT. Poliplant Sejahtera operates one oil palm mill to process the products of the estates and all estates located in Desa Siriham, Kecamatan Air Upas, Kabupaten Ketapang, West Kalimantan, INDONESIA. PT. Poliplant Sejahtera is a member of RSPO and implements a program to achieve RSPO Palm Oil Certificate for the entire production.
A. 4. 2. Location of the supply base
No. Estate Name Location
GPS
Latitude Longitude
Siriham Estate Desa Siriham, Kecamatan Air Upas, Kabupaten Ketapang
01o25’12”– 01o59’04”
A.4.3 Statistic of supply base
A.4.3.1 Statistic of supply base (actual) Estate
–
year 2016
No. Estate Name
Planting Year
Age/ Planting
Year
Planted Area (ha)
FFB/Year (ton)
CPO*/ Year (ton)
PK/ Year (ton)
Certified Supply Base:
1 Siriham
Estate
1993 23 745.39 12,970.06 2,753.54 534.37
1994 22 2,200.24 33,504.85 7,113.08 1,380.40
1995 21 848.51 12,048.81 2,557.96 496.41
Total Certified Supply Base 3,794.46 58,532.72 12,424.58 2,411.18
Non-certified Supply Bases:
1 Jelamu Estate
2008 8 442.58 7,698.52 1,634.40 317.18
2009 7 403.18 5,999.67 1,273.73 247.19
2010 6 370.88 4,208.54 893.47 173.39
2012 4 14.25 77.15 3.03 3.18
2013 3 16.94 10.80 3.60 0.44
2014 2 42.35 - 8.99 0.00
Total Jelamu Estate 1,290.18 17,994.68 3,817.22 741.38
2 Danau Ratu Estate
2009 7 35.9 483.03 102.55 19.90
2010 6 1,161.86 13,438.26 2,852.94 553.66
2011 5 625.76 5,994.49 1,272.63 246.97
2012 4 65.75 599.46 127.27 24.70
2013 3 433.33 2,098.46 445.50 86.46
2014 2 671.05 757.28 160.77 31.20
Total Danau Ratu Estate 2,993.65 23,370.98 4,961.66 962.89
3 Sei Tempayak Estate
2010 6 1,154.47 15,436.94 3,277.26 636
2011 5 419.62 3,607.96 765.97 148.65
2012 4 103.84 1,177.84 250.06 48.53
2014 2 413.76 37.05 7.87 1.53
Total Sei Tempayak Estate 2,328.33 21,942.61 4,658.42 904.04
Total Actual 2016 6612.16 63,308.27 13,437.3 2608.31
4 KUD Subur Makmur
1993
23 1.886
37,483.93 7,957.83 1,544.35
1994 22 1.114 24,142.47 5,125.45 994.67
Total KUD Subur Makmur 3,000 61,626.40 13,083.28 2,539.02
5 Kopbun Titian Makmur
1994 22 980 21,777.13 4,623.28 897.22
- - - -
Total Kopbun Titian Makmur 980 21,777.13 4,623.28 897.22
6 KUD Bukit Selendang Jaya
1994 22 810 20,153.41 4,278.57 830.32
- - - -
Total KUD Bukit Selendang Jaya 810 20,153.41 4,278.57 830.32
7 Koptan Budi Asih
1995 21 936 18,985.20 4,030.55 782.19
- - - -
Total Koptan Budi Asih 936 18,985.20 4,030.55 782.19
8 Kopbun Mitra Sejahtera
1993 23 196 3,072.34 652.26 126,58
1996 20 1,014 18,929.89 4,018.81 779.91
Total Kopbun Mitra Sejahtera 1,210.00 22,002.23 4,671.07 906.49
9 Kopbun Karya Jaya
1995 21 810 17,537.92 3,723.30 722.56
- - - - -
Total Kopbun Karya Jaya 810 17,537.92 3,723.30 722.56
10 Koperasi Kudangan Manis
Planting start on 2016
- In Progress LC - - -
Total Koperasi Kudangan Manis 0 0 0 0
Total Actual Koperasi Supply Bases 7746.00 162,082.3 34410.05 6677.8
Total Non-certified Supply Bases 14,358.16 225,390.56 47,847.35 9,286.11
Total All Supply Bases 18,152.62 283,914.28 60,271.93 11,697.29
No Estate Name Hectare (Ha) FFB/Year (ton/year) CPO/Year PK/Year
1 Siriham Estate (Inti) 3,794.46 80,487.40 17,087.47 3,316.08
2 Smallholder - - - ---
Total 3,794.46 80,487.40 17,087.47 3,316.08
A.5. Other Certifications Held
ISO 14001, ISO 9001A. 6. Organizational Information and Contact Person
1. The Company Name PT. Poliplant Sejahtera 2. Personal Contact Yunita Widiastuti3. Vice Management Anthony Yeow
4. The Company Address Desa Siriham, Kecamatan Air Upas, Kabupaten Ketapang, Kalimantan Barat
5. The Company Status Foreign Investor (PMA)
6. Phone/ Fax 62-21-57891873
7. E-mail yunita_widiastuti@cargill.com
8. Website www.cargill.co.id
9. RSPO membership number 1-0199-16-000-00 A.6.1 Audit against the Rules for Partial Certification
The partial audit was conducted during the annual surveillance audit of RSPO P&C at PT. Poliplant Sejahtera on 17 August 2017.
Mandiri Kudangan Manis. The company has not yet entered the cooperatives in the timebound and ACOP.
B. Siriham Mill receives TBS from Estate Jelamu Estate, Danau Ratu Estate and Sei Tempayak Estate started from January 2017 but the Company has not revised the information in the timebound and ACOP.
C. No internal audit results have been found related to such time bound. Conclusion : Minor Nonconformity No.4
Assessment agenda (partial Certification Audit)
Date Location Agenda
17 July 2017 PT. Polipant Sejahtera
Desa Siriham, Kecamatan Air Upas, Kabupaten Ketapang, West Kalimantan
Partial audit
Audit Team Findings in Correlation to the Rules Partial Certifications The Organization is a member of RSPO
Alpha Capital Limited has confirmed membership of the RSPO with no. 1-0199-16-000-00 A Time Bound Plan for achieving certification within relevant entities
No Name of Mill
Supply Base Company Address Target Plan
1 Sungai Lilin Mill Sungai Pelepah Estate PT. Hindoli
Desa Suka Maju, Kecamatan Tungkal Ilir, Kabupaten Banyuasin, south Sumatera Certified 2009 Sungai Tungkal Estate
Desa Suka Damai, Kecamatan Sungai Lilin, Kabupaten Musi Banyuasin, South Sumatera
Certified 2009
KUD Jaya Usaha Mandiri
Desa Sinar Harapan, Kecamatan Tungkal Jaya, Kabupaten Musi Banyuasin
Certified 2009
KPKS Suka Rezeki
Desa Sumber Rezeki, Kecamatan Sungai Lilin, Kabupaten Musi Banyuasin
KUD Tunas Mekar Inti
Desa Nusa Serasan, Kecamatan Sungai Lilin, Kabupaten Musi Banyuasin
Certified 2009
KUD Mitra Tani
Desa Mekar Jadi, Kecamatan Sungai Lilin, Kabupaten Musi Banyuasin
Certified 2009
KUD Mekar Sari
Desa Linggo Sari, Kecamatan Sungai Lilin, Kabupaten Musi Banyuasin
Certified 2009
KUD Suka Makmur
Desa Suka Damai baru, Kecamatan Sungai Lilin, Kabupaten Musi Banyuasin
Certified 2009
KUD Mukti Jaya
Desa Bumi Kencana, Kecamatan Sungai Lilin, Kabupaten Musi Banyuasin
Certified 2009
KUD Bersama Makmur
Desa Sri Mulyo, Kecamatan Tungkal jaya, Kabupaten Musi Banyuasin
Certified 2009
KUD Mandiri Jaya Makmur
Desa Bandar Jaya, Kecamatan Tungkal jaya, Kabupaten Musi Banyuasin
Certified 2009
KUD Sumber Sari
Desa Sumber Jaya, Kecamatan Tungkal jaya, Kabupaten Musi Banyuasin
Certified 2009
KUD Sumber Tani Mandiri
Desa Sumber Harum, Kecamatan Tungkal jaya, Kabupaten Musi Banyuasin
Certified 2009
KUD Tani Mandiri Jaya
Desa Sido Mulyo,
Kecamatan Tungkal jaya, Kabupaten Musi Banyuasin
Certified 2009
2 Tanjung Dalam Mill Tanjung Dalam Srigunung Estate PT. Hindoli
Desa Dawas, Kecamatan Keluang, Kabupaten Musi Banyuasin, South Sumatera
Certified 2009
KUD Karya Makmur
Desa Karya Maju, Kecamatan Keluang, Kabupaten Musi Banyuasin
Certified 2009
KUD Sumber Barokah
Desa Sumber Agung, Kecamatan Keluang, Kabupaten Musi Banyuasin
Certified 2009
KUD Sumber Jaya Lestari
Desa Mekar Jaya, Kecamatan Keluang, Kabupaten Musi Banyuasin
Certified 2009
KUD Barokah Jaya
Desa Tegal Mulyo, Kecamatan Keluang, Kabupaten Musi Banyuasin
Certified 2009
KUD Mulyo Mandiri
Desa Mulyo Asih, Kecamatan Keluang, Kabupaten Musi Banyuasin
KPKS Tri Bakti Sentosa
Desa Sido Rejo, Kecamatan Keluang, Kabupaten Musi Banyuasin
Certified 2009
KPKS Bakti
Mulya
Desa Cipta Praja, Kecamatan Keluang, Kabupaten Musi Banyuasin
Certified 2009
3 Mukut Mill
Mukut Estate PT. Hindoli
Desa Mukut, Kecamatan Pulau Rimau, Kabupaten Banyuasin
Certified 2009
Penuguan Estate
Desa Mukut, Kecamatan Pulau Rimau, Kabupaten Banyuasin
Certified 2009
Pulai Berayun Estate
Desa Mukut, Kecamatan Pulau Rimau, Kabupaten Banyuasin
Certified 2009
Sungai Nipah Estate
Desa Mukut, Kecamatan Pulau Rimau, Kabupaten Banyuasin
Certified 2009
KKPA Penuguan Estate
Desa Mukut, Kecamatan Pulau Rimau, Kabupaten Banyuasin
Certified 2009
KKPA Mukut Estate
Desa Mukut, Kecamatan Pulau Rimau, Kabupaten Banyuasin
Certified 2009
4 Manis Mata Mill Manis Mata Estate PT. Harapan Sawit Lestari
Desa Manis Mata, Kecamatan Manis Mata, Kabupaten Ketapang
Certified 2014
Bagan Kusik Estate
Desa Asam Besar, Kecamatan Manis Mata, kabupaten Ketapang
Certified 2014
Betivau Estate
Desa Asam Besar, Kecamatan Manis Mata, kabupaten Ketapang
Certified 2014
Kemuning Estate
Desa Silat, Kecamatan Manis Mata, kabupaten Ketapang
Certified 2014
KUD Beringin Jaya Lestari
Desa Manis Mata, Kecamatan Manis Mata, Kabupaten Ketapang
Certified 2014
KUD Desa Bersatu
Desa Air Dekakah, Kecamatan Manis Mata, Kabupaten Ketapang Certified 2014 KUD Bakti Mandiri Cemerlang Desa Kalimantan, Kecamatan Manis Mata, Kabupaten Ketapang
Certified 2014
5 Paku Juang Mill Paku Juang Estate PT. Harapan Sawit Lestari
Desa Air Upas, Kecamatan Air Upas, Kabupaten Ketapang
Certified 2014
Kebanteng Estate
Desa Air Upas, Kecamatan Air Upas, Kabupaten
Ketapang Keluwin
Estate
Desa Air Upas, Kecamatan Air Upas, Kabupaten Ketapang
Certified 2014
Sungai Dabu Estate
Desa Air Upas, Kecamatan Air Upas, Kabupaten Ketapang
Certified 2014
6 River View Mill KUD Sinar Beraduk Jaya PT. Indo Sawit Kekal
Desa Air Upas, Kecamatan Air Upas, Kabupaten Ketapang
Certified 2014
KUD Sepakat Mekar
Desa Marau, Kecamatan Marau, Kabupaten Ketapang
Certified 2014
River View Estate
Desa Danau Buntar, Kecamatan Kendawangan, Kabupaten Ketapang
Certified 2014
Lake View Estate
Desa Danau Buntar, Kecamatan Kendawangan, Kabupaten Ketapang
Certified 2014
KUD Mitra Lestari
Desa Danau Buntar, Kecamatan Kendawangan, Kabupaten Ketapang Certified 2014 KUD Barokah Mitra Mandiri
Desa Danau Buntar, Kecamatan Kendawangan, Kabupaten Ketapang Certified 2014 KUD Sepakat Sejahtera Lestari
Desa Danau Buntar, Kecamatan Kendawangan, Kabupaten Ketapang Certified 2014 KUD Harapan Lestari Mandiri
Desa Manis Mata, Kecamatan Manis Mata, Kabupaten Ketapang
Certified 2014
7 Siriham Mill Siriham Estate PT. Poliplant Sejahtera
Dusun Sengkuang, Desa Harapan Baru, Kecamatan Air Upas, Kabupaten Ketapang
Certified 2016
Jelamu Estate (PT.MAI)
Dusun Jelamu, Desa Gahang, Kecamatan Air Upas, Kabupaten Ketapang
2018
Danau Ratu Estate (PT.ASM)
Desa Teluk Runjai, Kecamatan Jelai Hulu, Kabupaten Ketapang 2018 Sei Tempayak Estate (PT.ASM)
Desa Teluk Runjai, Kecamatan Jelai Hulu, Kabupaten Ketapang
2018
SP-1 (KUD Subur Makmur)
Desa Membuluh Baru, Kec. Air Upas, Kab.Ketapang
SP-2 Dusun Sekuningan, Desa Air Upas, Kec. Air Upas
2019
SP-3 Dusun Batu Tanda, Desa
Air Upas, Kec.Air Upas
2019 SP-4
(Kopbun Titian Makmur)
Desa Air Durian Jaya, Kec. Air Upas, Kab.Ketapang
2018
SP-5 Desa Bandasari, Kec.Air
Upas, Kab. Ketapang
2019 SP-6 (KUD
Bukit Selendang jaya)
Desa Sari Bekayas , Kec. Air Upas, Kab. Ketapang
2018
SP-7 (Koptan Budhi Asih)
Desa Bukit Gajah, Kec. Manis Mata, Kab. Ketapang
2018 SP-8
(Kopbun Mitra Sejahtera)
Desa Gahang , Kec. Air Upas, Kab. Ketapang
2018
SP-9 Dusun Kuning, Desa
Gahang, Kec. Air Upas
2019 SP-10
(Kopbun Karya Jaya)
Desa Lembah Mukti, Kec. Manis Mata, Kab. Ketapang
2018
SP-13 Desa Pesanggaran, Kec.
Air Upas , Kab. Ketapang
2019
Plasma Mandiri - Kudangan Manis
Desa Harapan Baru, Kec. Air Upas, Kab.Ketapang
2018
8 Kedipi Mill
Kedipi Estate PT. Maya Agro Investama
Dusun Kedipi, Desa Air Dekakah, Kecamatan Manis Mata, Kabupaten Ketapang
2018
Pulailaman Estate
Dusun Pulailaman, Desa Silat, Kecamatan Manis Mata, Kabupaten Ketapang
2018
Kemuning Estate
Desa Silat, Kecamatan Manis Mata, Kabupaten Ketapang
Certified 2014
9 Sei Kerandi Mill Sungai Resak Estate PT. Andes Agro Investama
Dusun Kelampai, Desa Kedondong, Kecamatan Kendawangan, Kabupaten Ketapang 2018 Sei Kerandi Estate
Dusun Kelampai, Desa Kedondong, Kecamatan Kendawangan, Kabupaten Ketapang
Air Merah Estate
Dusun Air Merah, Desa Bangkal Serai, Kecamatan Kendawangan, Kabupaten Ketapang
2018
Sei Nenas Estate
Dusun Lanjut, Desa Banjarsari, Kecamatan Kendawangan, Kabupaten Ketapang
2018
Sei Repin Estate
Dusun Membuluh Baru, Desa Seriam, Kecamatan Kendawangan, Kabupaten Ketapang
2018
Kemitraan Repin Estate
Dusun Membuluh Baru, Desa Seriam, Kecamatan Kendawangan, Kabupaten Ketapang
2018
Belangiran Estate
Dusun Mentawan, Desa Bangkal Serai, Kecamatan Kendawangan, Kabupaten Ketapang
2018
The company has made the self declaration for partial certification rule and signed by management. The self declaration stated as belows (a-d) :
a. Significant Conflicts
We believe our company must work with employees, suppliers, partners, customers, and governmental, non-governmental and community organizations to protect and enhance environment, health & safety, product quality, food and feed safety.
b. No replacement of primary forest and or area with HCV’s since November 2005 or year 2007 (National Interpretation)
N/A, PT. Poliplant Sejahtera was developed before 2005.
c. No labor disputes that are not being resolved through an agreed process
Provide the resources and support necessary to enable our employees to fulfill this responsibility .
d. No evidence of non-compliance with law in any of the non-certified holdings
Meet or exceed all applicable legal and corporate requirements.
A.7. Date Certificate Issued and Scope of Certificate
Name of Client PT. Poliplant Sejahtera
Client Number RSPO 00010
Certificate Number RSPO
Certification Decision Date September 1st, 2016
Issued by PT. Sucofindo, SBU SICS
Address Graha Sucofindo, SBU SICS Jl. Raya Pasar Minggu Kav.
34, Jakarta 12780 Indonesia
Telephone /Fax Telp : (62-21) 7983666 / Fax : (62-21) 7987015
Email tuti@sucofindo.co.id
Website www.sucofindo.co.id
Scope :
Mill Siriham Mill
Estate Siriham Estate
Projected mass balance CPO & PK CPO : 17,087.47 MT ; PK : 3,316.08 Certification Registration Code RSPO 00010
Type of Certification Single site
Certifier Triyan Aidilfitri
B. Assessment Process
B. 1. Certification Body
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES (SUCOFINDO ICS), which was formed in 1994, is one of the strategic business unit that provides certification services for leading The Company. Sucofindo Certification by International Certification Services is recognized nationally and international. Quality Management System Certification by SUCOFINDO ICS has obtained accreditation from National Accreditation Committee (KAN-Indonesia).
Lead Auditors and Auditors of SUCOFINDO ICS are trained professionals in the field of international standards, auditing and management systems and are registered in the IRCA (International Register of Certified Auditors) and IEMA (Institute of Environmental Management & Assessment), UK. SUCOFINDO ICS certification process is supported by experts at PT. SUCOFINDO who understand the industry sectors and services in Indonesia.
SUCOFINDO ICS Operational is supported by a network of branch and representative offices of PT. SUCOFINDO spread in 45 cities across Indonesia.
The services provided by International Certification Services Sucofindo are: Quality Management System Certification
Environmental Management System ISO 22000 :2005
OHSAS 18000 Certification
Hazard Analytical Critical and Control Point (HACCP) Certification Good Manufacturing Practice (GMP) Audit
Product Certification
Sustainable Forest Management Certification Products Organic Food Certification
RSPO certification ISPO Certification
Certification of Integrated Management System Certification (SMT) Training
B. 2. 1. Qualifications of the Lead Assessor and Assessment Team Tuti Suryani Sirait (Lead Auditor) :
Graduated from Institute Agriculture in Bogor (IPB), 1991
She has more than 10 years audit experiences in auditing HACCP, GMP, ISO 9001:2008, ISO 22000:2005, ISPO and RSPO.
She has successfully completion training RSPO by Komisi RSPO, Jakarta, SCC Standard Training by David Ogg & Partner – Jakarta, ISPO Lead Auditor Training by Komisi ISPO, Jakarta, Lead Auditor Training of ISO 9000/19011 organized by SICS – Sucofindo, ISO 22000 : 2005 FSMS Auditor / Lead Auditor by Moody International, Singapore; Lead Assessor for Food Safety Management System (HACCP&GMP) by QAS Sydney, Australia and Social Lead Auditor Training (SA 8000) from Social International Audit (SIA), Turkey.
She is actively participated in RSPO meeting to discuss RSPO P & C and also as a trainer in ISPO Lead auditor training.
Sarsongko Wachyutomo (Auditor)
Graduated from Gadjah Mada University, Yogyakarta.
He has successfully completion Lead Auditor Training ISPO by Komisi ISPO, Lead Auditor RSPO by Proforest and Diameter, Bogor, High Conservation Value (HCV) by HCV-NI and Auditor Training VLK by Pusdiklat Kehutanan, Bogor.
Agit Supriadi (Auditor)
Graduated from Institute Agriculture in Bogor. He was completed several training such as IRCA Reg. Lead Auditor Training for ISO 14001 and ISO 9001, Occupational Health and Safety Expert Training (AK3 Umum) from Ministry of Manpower – RI. He has successfully completion Lead Auditor Training ISPO by Komisi ISPO, Lead Auditor RSPO by Proforest and Diameter, Bogor.
Puji Sulistiono (Auditor):
Lead Auditor Training in Indonesian Sustainable Palm Oil (ISPO) from Komisi ISPO, Ministry of Agriculture - RI.
Bagus Ferry (Auditor)
He was graduated from Bogor Agricultural University (IPB). He has successfully completion completed several training such as IRCA Reg, Lead Auditor Training for ISO 9001, and Lead Auditor Training ISPO by Komisi ISPO.
B.3. Assessment Methodology
B. 3. 1. General Overview
The assessment was carrying out in conformity with the SBU SICS RSPO manual and procedures for auditor and certifier. The assessment was conducted by qualified auditors and referred to RSPO standard. Partial certification audit conducted during compliance audit to check compliance with Final RSPO Certification System for partial certification.
The opening and closing meeting for both pre eliminary audit and final audit was conducted at the office of Siriham Estate and then continue in Mill’s and estate’s offices. Stakeholders meeting was conducted once, during compliance audit.
Actual Audit Programme Surveillance Audit 1
Number of assessor participating: 5 auditors
Number of days spent for the assessment on site : 4 days
Total number of mandays used for the assessment on site :20 days
Date/Time Functions / areas / Department / activities to be audited (include related requirements)
Auditor(s)
16 July 2017 Day 1st (Sunday)
15.45-17.00 Trip form Jakarta to Pangkalan Bun by Kalstar 17:00-22:00 Trip from Pangkalan Bun to sites
08:00 Opening Meeting All
08:30 Document audit
Verify the corrective action of previous follow up audit
Check completeness of previous NCR minor and observation Team Land dispute and conflict (2.2.3, 2.2.4, 2.2.5, 2.2.6)
Compensation to legal and customary right (6.4)
SSW
Partial Certification TSS
Worker welfare (6.5) TSS/MJZ
Best practice at estate (4.1) Erosion control and peat (4.3)
Pest management (4.5)
Pesticide (4.6.1 – 4.6.4) – dipindah ke AGT
BFA
Environmental impact assessment (5.1) and 1.2.1 regarding EIA POME for land application (4.4.3)
PS
Practices maintain soil fertility (4.2) – dipindah ke mas BFA
Safety in pesticide (4.6.5 – 4.6.12)
AGT
12.00 Break
14:00 Anti-discrimination (6.8)
Child labour (6.7)
BFA
Occupational health and safety and legal requirement regarding heath and safety ( 4.7)
AGT
GHG mitigation (5.61-5.6.3)
Waste management (5.3)
PS
Legality regarding land (2.2.1, 2.2.2) & 1.2.1 regarding land title FPIC (2.3.1-2.3.4)
NPP (7)
SSW
Schemed Smallholder (6.1.5)
FFB reception from small holder and local business (6.10)
Development of local businesses (6.11)
TSS/MJZ
18 July 2017 Day 3rd (Tuesday)
07:30 Visit estate
Visit to harvesting, spraying and manuring
Team Visit to HCV location
Visit to housing facility, warehouses, bathing facility, day care Visit to BPN Pole
Visit to land application
12:00 Break
14:00 Visit Mill
SCCS RSPO TSS/SSW
Best practice mill (4.1) BFA
FFB reception from small holder and local business (6.10)
Worker welfare (6.5)
TSS
Occupational health and safety and legal requirement regarding
heath and safety ( 4.7) AGT/MJZ
Environmental aspect PS
19 July 2017 Day 4th (Wednesday)
08:00 Stake holder consultation Team
Trade Union (6.6)
Complaint handling 6.3
Business plan (3.1.1-3.1.2)
BFA
Use of fire for preparing land or replanting (5.5) SSW
Social responsibility (6.1.1 – 6.1.4) TSS
Renewable energy (5.4) PS
Sexual harassment (6.9)
Continues improvement (8.1) AGT
12:00 Break
14:00 Ethical conduct (1.3) Forced labor (6.12)
B. 4. Stakeholder Consultation
B. 4. 1. Summary of How Stakeholder Consultation was Organized
Stakeholders Consultation and The Company Responses
Issue The Company Responses Assessor Findings
KUD Udangan Manis - Desa Harapan Baru
Compliance to regulation (2.1)
Training 4.8 AGT
Information provision (1.1.1-1.1.2, 1.2.1)
Consultation and communication 6.2, TSS/MJZ
Water management at mill (4.4.1)
Water efficiency at mill (4.4.4)
Water for worker (4.4.1)
PS
NKT/HCV (5.2) and 1.2.1 regarding HCV
Protection of water courses and wetlands (4.4.2) SSW 17:00 End of audit day 4
20 July 2017 Day 5 (Thursday)
08:00 Reporting Team
11:30 Break
14:00 Closing meeting All
16:00 Trip to Pangkalan Bun Team
21 July 2017 Day 6 Friday
There are complaints from prospective smallholders regarding their land that identified as HCV which cannot planted with palm oil.
The company explained that all areas identified as HCVs should not be planted as a form of commitment from the company to maintain the presence of HCV
Conform
The Cooperation understood clearly regarding the term and condition that stated in the MOU letter between Coperation and company
The company confirm that the plasma is free to handle by themselves for the land after the plant is starting to fruit.
Conform with the MOU
Union
The chairman and secretary inform that all workers have been appointed
permanent workers.
Work tools and PPE are already completed by the company according to the type of hazard identification in the workplace
Conform
Agus Suryadi (Chairman) and Darma Setiawan of Labors Union of PT. PSA (Serikat Pekerja Mandiri Poliplant Bersatu)
- The labors union will be set and finish the mutual working agreement (PKB) in the year of 2018.
- The company has socialized the prosedur of submitting and handling complaint.
- There are still a few workers with the status of daily freelance worker and still looking an opportunity to become a permanent employee.
The company always support all the activity of Labors Union (Serikat Pekerja Mandiri Poliplant Bersatu) as long as its not againts the law and depleting the company’s asset and for those workers which status is still a daily freelance workers, as information the company is still evaluating those workers.
Conform
B. 5. Date of Nexts Surveillance Visit
One (1) year after date of certificationC. Assessment Findings
The management (Mill and estate) showed the commitment to the implementation of the principles and criteria of the RSPO NI-INA. The Surveillance audit has been carried out through field visit to head office, mill and estate.
The Team has conducted a follow-up audit to verify the 14 major findings issued at the time of the certification audit. From the audit results, 11 (eleven) of the findings can be closed and 3 (three) can not be closed ie the criteria 4.7.2 ; 6.3.1 and 6.9.1. In accordance with the provisions of the RSPO certification system then the company is suspended per date May 9, 2017
Surveillance audit conducted on date July 16-20, 2017. From the verification of the above three findings, it can be concluded that the company has taken corrective action in a systematic and comprehensive so that the findings can be closed. Status suspension revoked dated July 20, 2017. Audit Team has published the nonconformities, comprising 3 minors and 1 observation. The company has made the corrective actions refere to nonconformities as graded to minors and observation issued. The implementation of corrective action will be seen in the next surveillance audit.
There is commitment of management to make corrective action and for continuous improvement. The audit team found that PT Poliplant Sejahtera – Siriham Mill and its estates is complying against RSPO P & C approved for Indonesia. Therefore, certification can proceed to PT. Poliplant Sejahtera – Siriham Mill (Mill and supply bases).
Signed by:
Tuti Suryani Sirait
C.2. Summary of the Findings by Criteria
1 COMMITMENT TO TRANSPARENCY
1.1 Oil palm growers and millers provide adequate information to other stakeholders on environmental, social and legal issues relevant to RSPO Criteria, in appropriate languages & forms to allow for effective participation in decision making.
1.1.1 Evidence should be provided that information is received in appropriate form(s) and language(s) by relevant stakeholders. Information will include information on the RSPO mechanisms for stakeholder involvement, including information on their rights and responsibilities.
Minor
In the procedure explains that the list of stakeholders is updated and verified periodically once a year. The latest stakeholder data is available. The latest stakeholder data is updated in July 2017. The stakeholders list included provincial, sub-district and village groups, partnership / plasma, customary leaders, community leaders and religious leaders, NGOs, company names, and contactors / suppliers. In the list there is information, name of agency, name of person in charge / contact person, address, and phone number that can be accessed. The previous minor fnding has been issued as follows :
1. There was no mechanism for regular updating and verification of stakeholder data. 2. There was no stake holder list and related information obtained from them.
3. Company already determined the provision of information / report related to the environment but has not identified spesifically the type of information that needs to be provided periodically to relevant institutions. In related SOP only mentions periodic reports related to environment.
With the explanation above and related to criteria 1.1.2, the findings can be closed. Conclusion : Conform
1.1.2 Records of requests for information and responses shall be maintained. Major
2017). The follow up of the company in accordance with the SOP of Donation & Sponsorship (CSR / PPG / CA / 02 / SOP, rev. 01, dated 01 June 2017). There is a documentation of its follow-up evaluation of the request as outlined in the Checklist for Proposal form and cost budget plan for the dug well (CSR program) located in Judik District, Dentot Hamlet, Harapan Baru Village dated May 26, 2017. The second sampling of the letter from Kop Bun Kudangan Manis dated May 02, 2017 which contains the demand for increased transportation prices for seed transport. The company has responded to the letter and in the log book it is stated that it has submitted a letter to the management leader dated May 27, 2017.
Follow up audit for the major finding raise at the time of the certification was:
The company has already noted for all information requests and answers from stakeholder. In the SOP and in its implementation, the company has not determined a timeframe for providing an answer to an information request. At the time of stakeholders meeting, it has been obtained an information that they were never given time certainty of any requests for assistance or an update for information which was submitted to the company. For example, the request for road improvement, bridges, and construction of waterways which has been informed by the representatives of SP3, SP 5, and SP 6. In this case, the smallholders did not get any written answer and also the time certainty of the request.
Follow-up audit verification:
The company has made systematic in recording of incoming and outgoing mail to ensure that every request for information has to be responded within 14 working days. The company has determined the hierarchy from the mill/ estate manager to the director level. If there are problems that can not be resolved, then interested parties are welcome to contact RSPO in section of Dispute Settlement Facility Advisory Group. The company has already conducted socialization related to the procedure and the time frame of giving the answer to the stakeholders. Corrective action is sufficient and the major finding can be closed
Conclusion : Conform
1.2
Management documents are publicly available except where this is prevented by commercial confidentiality or where disclosure of information would result in negative environmental or social outcomes
(Criteria 5.1, 6.1, 7.1 and 7.8);
c summary of certification assessment report;
The Company has the procedure (SOP COM / PPG / CA / 02 / SOP, rev. 00, dated September 29, 2016) to regulate the type of information that is allowed to be accessed by the public, how to provide the information, and officer who received and answered letters. It has set the classification of available and accessible information (points 4.5) such as CSR programs issued by the company. Availability of List of Documents to the public and authority approval document that was prepared by the Sustainability Manager and approved by the President Director.
Conclusion : Conform
1.3 Grower and millers commit to ethical conduct in all business operation and transaction
1.3.1 There shall be a written policy committing to a code of ethical conduct and integrity in all operations and transactions, which shall be documented and communicated to all levels of the workforce and operations.
Minor
The company has had a code of ethical conduct policy which was stipulated in a code of conduct book 3rd edition 2012. The contents of this book has already included bussiness ethics, prevention of corruption and bribery. The ethical conduct can also be found in 7 Cargill’s guiding principle number 2. The company has already socialized 7 Cargill’s guiding principle in every morning muster periodically.
Conclusion : Conform
2 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
2.1 There is compliance with all applicable local, national and ratified international laws and regulations.
2.1.1 Evidence of compliance with relevant legal requirements shall be available. Major
The PPG / MR / 002 / SOP. Procedure prevail since May 2015. The results of the identification and evaluation was written on the form PPG / MR / 002 / F.01. The list of regulations covers legality, environment, occupational safety and health, employment, HCV and other relevant regulations. This regulation have been communicated and distributed to each level of operation.
Some of regulation that obeyed by companies are :
1) Law No. RI. 32/2009 regarding the Protection and Management of the Environment 2) Government Regulation No. 27/2012 regarding Environmental Permit
3) Government regulation RI No. 101/2014 on the Management of Hazardous Waste
4) Ministerial Decree No. 29/2003 on Guidelines for Permit for Utilization of Waste Water of Palm Oil Industry on Land in Oil Palm Plantations
Conclusion : Conform
2.1.2 A documented system, which includes written information on legal requirements, shall be maintained.
Minor
The Company has established procedures for the identification and evaluation of regulation. The Company has identified and evaluated compliance of the applicable legislation and its change periodically. Personnel incharge to manage this requirement regulation is sustainability officer. The regulation which identified starting from the law, government regulations, presidential instructions, ministerial regulations until local regulations. This regulation have been communicated and distributed to each level of operation.
Conclusion : Conform
2.1.3 A mechanism for ensuring compliance shall be implemented. Minor
Internal audit for legal compliance conducted annually and documented. The company conducts regulatory review every 6 months. The latest review took place in July 2017. The company has already complied with about 378 regulations.
Conclusion : Conform
2.1.4 A system for tracking any changes in the law shall be implemented. Minor
already complied with about 378 regulations. The last review was conducted on July 3, 2017. On July 3, 2017, the company has added one regulation, namely Permen LHK no 20/2017 regarding the 'standard gas buang kendaraan'.
At the time of certification audit, SOP of waste management no. PAS/PPG/EHS /32/SOP should be revised because the underlying regulation that has expired i.e. PP 18/1999, PP 85/1999 dan Kep.Bapedal 05/1995. The Company has made corrective action such as the regulation has been revised with the latest related regulation of PP 101 of 2014 on Hazardous material Waste Management. The corrective action has been addressed and the minor NC can be closed.
Conclusion : Conform
2.2 The right to use the land is demonstrated, and is not legitimately contested by local people who can demonstrate that they have legal, customary or user rights
2.2.1 Documents showing legal ownership or lease, history of land tenure and the actual legal use of the land shall be available.
Major Site Permit
- The Company already has a location permit issued by the Governor of First Level Head of West Kalimantan Province No. 155 of 1990 about reserve and location permit, totaled 39,700 Ha for Palm Oil Plantation with PIR TRANS system on behalf of PT POLIPLANT SEJAHTERA in Manis Mata and Murau Subdistrict, Subdistrict of Second Level Region of Ketapang, West Kalimantan Province.
- The Company has Extension Permit Site for the purposes of the Palm estates project with PIR-TRANS system on behalf of PT POLIPLANT SEJAHTERA No. 3793/1993, totaled 39,000Ha. IUP (Estates Business Permit)
- The Company has Estates Business Registration License (SPUP) No. 198/Menhutbun-VII/2000 which states that the designation of area for Palm Oil Plantation with an area of 4004.5 ha and 1 unit PKS with 60 Tons capacity of FFB/ hour. This is raised as Major Non Conformity no. 01 (appendix 2) and corrective action taken as written in the appendix 2 (column 8) is considered adequate therefore this major NC finding can be closed
Permanent Business License
ton/year. At the time of thestage II audit there was difference of capacity between installed capacity SPUP No. 198/Menhutbun-VII/2000 (60 Tons of FFB/hour) with a Permanent Business License about 95,200 tons/year and The Companyhad gave responses by presenting the Industrial business permit from Department Industry and Trade of Kab.Ketapang No. 353/002/Kop.UKM.Perindag-C/KBLI.15144/I/2013 with capacity of 60 tons/hour.
Release of Forest Area
Based on Padu Serasi Map and RTRWP of West Kalimantan (Kalbar Regulation No. 1/1995) is an area of cultivation of food crops and plantations.
The Company already has a Minister Decree No. 50/ Kpts-II/1996 about release of some forest areas located in Forest Group Sarang Membuluh and Silat River, Level II of District of Ketapang with number of 16,418 on behalf of PT POLIPLANT SEJAHTERA. In letter of release of forest area was decided to give HGU (Land Use Permit) for 35 years to PT POLIPLANT SEJAHTERA with area of 4004.5 Ha.
Hak Guna Usaha (HGU)
HGU Decree
The Company has SK HGU issued by the National Land Agency No: 139/HGU/BPN/97 about granting of HGU of land in Ketapang District, West Kalimantan Province,covering area of 4004.5 Ha. HGU Certificate
The Company has HGU certificate No.6 located in the village of Sarang Membuluh and Silat River in Manis Mata Subdistrict, Ketapang, West Kalimantan Province (NIB: 1407060000188). Stated in the certificate area of 4004.5 Ha with a validity period for 35 years untill February 19, 2034.
Companies can show actual data of the used area in the statement area, ie: - Emplasment = 13,16 ha
- Quari = 0,55 ha - Swamp = 62,31 ha - HCV MA = 270,01 ha - Planted = 3.524,44 ha
- Total land used = 4.004,42 ha
During Certification audit was founf major conformity as follows :
There is a difference in capacity permit between capacity in SPUP Number 198/Menhutbun-VII/2000 (60 Ton FFB/Hour) with capacity in IUT which is 95.200 ton/year.
The company has conducted corrective action as follows:
The company has showed industrial permit which was issued in the year of 2013 with production capacity 60 ton/hour.
Follow-up audit verification:
Based on the IUT which was issued by the Head of the Capital Investment Coordinating Board on behalf of Minister of Agriculture / Minister of Industry Number: 884 / T / PERTANIAN / INDUSTRI / 2007 with factory capacity of 95.200 ton/year. The company has made improvements by obtaining IUI Number: 535/002/Kop.UKM.Perindag-C/KBLI.15144/2013 which was issued by the Ketapang District Office of Industry & Trade and has been stated that production capacity was 60 ton FFB/hour. The permit has been in accordance with the capacity permit in SPUP Number: 198 / Menhutbun-VII / 2000. Corrective action is sufficient and the major finding can be closed
Conclusion: conform
2.2.2 Legal boundaries shall be clearly demarcated and visibly maintained. Minor
PT. Poliplant Sejahtera has a Map of HGU pole with a scale of 1: 60.000. In the Map there is information of the number of the pole, the location of the pole, and the point of coordinates of the pole. During the field visit, sampling to Pole HGU no. 20. Pole in a well maintained condition and can be seen clearly. The coordinates listed on the HGU pole map also match to the exact coordinates of 2 ° 18'53.6 "S and 110 ° 51'39.3" E. There is a SOP for Inspection of B PN pole No: PAS / PPG / EHS / 44 / SOP. In the SOP it is written that the implementation of monitoring spoles carried out every 6 months. The last monitoring was conducted in June 2017.
Conclusion : Conform
2.2.3 Where there are or have been disputes, additional proof of legal acquisition of title and evidence that fair compensation has been made to previous owners and occupants shall be available, and that these have been accepted with free, prior and informed consent (FPIC).
Minor
no record entry letter regarding land disputes. Conclusion : Conform
2.2.4 There shall be an absence of significant land conflict, unless requirements for acceptable conflict resolution processes (see Criteria 6.3 and 6.4) are implemented and accepted by the parties involved.
Major
Based on Log Book Communications (Incoming Letter) PT. Poliplant Sejahtera, from 2016 to July 2017 there was no record entry letter regarding the dispute
Conclusion : Conform
2.2.5 For any conflict or dispute over the land, the extent of the disputed area shall be mapped out in a participatory way with involvement of affected parties (including neighbouring communities where applicable).
Minor
The Company has Land Acquisition SOP No. LCP / PPG / HUMAS / 02 and in point 6.10 it states that "for any land-related conflicts or disputes, there should be evidence of disputed land and should be mapped participatively by involving affected parties". Based on Log Book Communications (Incoming Letter) PT. Poliplant Sejahtera, from 2016 to July 2017 there was no record entry letter regarding the dispute
Conclusion : Conform
2.2.6 To avoid escalation of conflict, there shall be no evidence that palm oil operations have instigated violence in maintaining peace and order in their current and planned operations.
Major
The Company has a Cargill Code of Ethics which one of its principles is to Treat Others with Dignity and Respect in which it is stated:
1. Will not tolerate any kind of harassment.
2. Will not tolerate the use of physical coercion intended to injure a person's body.
3. Will not tolerate actions or threats intended to intimidate or intimidate a person physically. The Company does not use military personnel for security within its working area. The company uses security personnel from security unit providers (security guards), namely PT. Bazcorp Citra Indonesia which currently has a working contract up to January 31, 2018.
Conclusion : Conform
2.3 Use of land for oil palm does not diminish the legal rights, or customary rights, of other users, without their free, prior and informed consent.
applicable, and relevant authorities).
The company has SOP on FPIC namely SOP of Land Acquisition no. LCP / PPG / HUMAS / 02. Within the SOP in POIN 2 (Land Acquisition Procedure) it is stated that after the company has obtained location permit from an authorized party, the public relations department together with the village and sub-district apparatus perform FPIC activities to the local community. The SOP also comes with forms that ensure the existence of transparent, legal, and fair agreements for any land acquisition and redemption process.
PT. Poliplant Sejahtera plans to plant a new area of 785 ha. Planting is a form of cooperation partnership development and management of oil palm with Kudangan Manis Plantation Service Cooperative (KPJKM). Land obtained from KPJKM members who submit to the Cooperative on condition that it can be proven status of land ownership (showing Land Statement and Letter of Physical Land Tenure Statement). There is no compulsion to the community to become a candidate for independent partnership.
During Certification audit was found major conformity as follows :
1. There is a map of estate which contained the draws of lands that was not controlled by the organization as illustrated in the HCV map in October 12th 2015. SIA report was conducted by the Daemeter Consulting in the November 6th of 2015, but for the notes the scale of map was too small which was less than 1: 10,000.
2. The company does not have SOP of FPIC. In land acquisition procedure LPC / PPG / HUMAS / 02 / SOP, there is no subject and term about FPIC.
Follow-up audit verification:
1. In the HCV Full Assessment Report dated in October 12th of 2015, the map which was shown using the scale of 1,5 : 25.000 or ± 1 : 17.000 and the SIA report dated in November 6th of 2015 was used the map scale of ± 1 : 400.000. The company has made an improvements by making the Map Allocation of Estate Areal, Smallholders and HCV of PT. Poliplant Sejahtera with scale of 1: 10.000.
2. The company has already conducted socialization to the employees which was responsible for the land acquisition process in accordance with the procedure of LCP-PPC-HUMAS-020SOP Rev.01 which was issued in January 13th of 2016. In this procedure has already been equipped with forms which ensured the survey was conducted transparently, legal, and fair for every process of land acquisition and compensation. Corrective action is sufficient and the major finding can be closed.
During Certification audit was found major conformity as follows :
Follow-up audit verification:
The company has already conducted socialization to the employees which was responsible for the land acquisition process in accordance with the procedure of LCP-PPC-HUMAS-020SOP Rev.01 which was issued in January 13th of 2016. In this procedure has already been equipped with forms which ensured the survey was conducted transparently, legal, and fair for every process of land acquisition and compensation. Corrective action is sufficient and the major finding can be closed. Conclusion : Conform
2.3.2 Copies of negotiated agreements detailing the process of free, prior and informed consent (FPIC) (Criteria 2.2, 7.5 and 7.6) shall be available and shall include:
a) Evidence that a plan has been developed through consultation and discussion with all affected groups in the communities, and that information has been provided to all affected groups, including information on the steps that shall be taken to involve them in decision making;
b) Evidence that the Company has respected communities’ decisions to give or withhold their consent to the operation at the time that this decision was taken;
c) Evidence that the legal, economic, environmental and social implications for permitting operations on their land have been understood and accepted by affected communities, including the implications for the legal status of their land at the expiry of the Company’s title, concession or lease on the land.
Minor
The Company and KPJKM have copies of the Memorandum of Understanding on Partnership for Development and Management of Oil Palm Plantation in Mandiri Kemitraan Village in Harapan Baru Village Air Upas Subdistrict, Ketapang District, West Kalimantan, Number: 001 / MoU / KM / PSA / V / 2016.
The memorandum of understanding includes the following pound points: 1. Land requirements that can be developed.
2. Requirements to participate as independent candidates. 3. Submission of land certification process
4. Funding
5. Pattern of implementation 6. Dispute resolution
Conclusion : Conform
2.3.3 All relevant information shall be available in appropriate forms and languages, including assessments of impacts, proposed benefit sharing, and legal arrangements.
Based on the results of interviews with the Chairman of the Cooperative (Fany Kristiawan) it can be seen that all related documents are available in Indonesian language that can be understood by all member.
Conclusion : Conform
2.3.4 Evidence shall be available to show that communities are representedthrough institutions or representatives of their own choosing, including legal counsel. Major
Fany Kristiawan as the Chairman of Kudangan Manis Cooperative acts as the representative of the community in the negotiation process
Conclusion : Conform
3 COMMITMENT TO LONG-TERM ECONOMIC AND FINANCIAL VIABILITY
3.1 There is an implemented management plan that aims to achieve long-term economic and financial viability
3.1.1 A business or management plan (minimum three years) shall be documented that includes, where appropriate, a business case for scheme smallholders.
Major
The Company has had long periode plan 2015/2016 untill 2021. In the plan has been consisted of Replanting plan of core and plasma, yield, CPO volume and PK, OER, scheme smallholder. The Company has had plan for 3 years. Start from 2016-2018 to do mechanism of harvest activities and fertilization. In the plan, contained of total worker and application area.
The Company has not have long periode plan regarding to : Forecast pricest, cost of production, financial indicators, and projected expansion.
The Company has been had replanting plan in 2018-2021. On previous Planting year’s data was 3794.6 Ha for core and 7746 for Plasma. Replanting plan still in the same vest (area) and has not contained area deficiency that can be planted because it is appropriate with HCV category.
The Company has had system regarding to technology maintanance and information about repairing process activity that is communicate on management meeting observation. The Company did not have peat land in area that divised.
During Certification audit was founf major conformity as follows
to the HCV category.
The company has conducted corrective action as follows: The company has already revised the replanting plan. Follow-up audit verification:
The company has changed the long-term plan for period of 2018-2021 where there is a reduction of planting area from 3794,6 Ha become 3524,44 Ha (reduction is about 270,01 Ha for HCV area). The reduction of area came from the edge of the river area which was not being planted (100 meters left and right of river) and source of springs with a diameter of 200 m. Corrective action is sufficient and the major finding can be closed.
The Company has had replanting plan by putting reduction of previous HCV that planted is 3794.6 Ha become 3524.44 Ha (Reduction is about 270.01 Ha for HCV area).
PT. PSA is committed to economic and financial sustainability with an annual plan as outlined in the five-year (long term plan) financial projections, the annual management plan, and annual budget plan for 2016-2019.
The five-year (long term plan) financial projections consisted of replanting plan, scheme smallholder, yield, CPO volume and PK, OER. While annual budget plan consisted of total worker and application area for harvesting and fertilization mechanism.
The annual management plan included the following :
1. Land area statement (planting years, non-planted areas, HCV, conservation areas, fragile soils) with updated location maps.
2. Plan for management of scheme smallholders 3. Quality of planting materials
4. Crop projection = FFB yield trends
5. Mill extration rates = Oil Extraction Rate (OER) trends
6. Cost of Production = cost per tonne of Crude Palm Oil (CPO) trends 7. Forecast prices
8. Financial indicators – profitability forecast (income vs outcome)
These plans are updated annually with a comparison for each year’s performance. As information, PT. PSA does not has peat area at Siriham Estate. There is ASD (Agronomy Service Departement) section to ensure implementation new information and techniques by conducting field agriculture appraisal. The information is updated through management meeting with related person in charge.
There is SOP PPG/GMO/ASD/48/SOP; prosedur for scoring field audit for productive plant for estate as a guideline for monitoring and updating information to improve practices. The ouput from field audit visitation is recommendation report from ASD which will be used as planter’s report or block history nutrient. Top management has to approve the recommendation report and distributed to estate manager. When necessary the relevant new information in the management plan shall be communicated to the relevant workers and scheme smallholders.
Conclusion : Conform
3.1.2 An annual replanting programme projected for a minimum of five years (but longer where necessary to reflect the management of fragile soils, see Criterion 4.3), with yearly review, shall be available.
Minor
Annual Review consisted of production such as TM area, FFB, Yield, Fertilization, harvest, Transport, Field infirect. There were eveluation towards deviation between budget and realization. Fertilize realization was a bit more than that of the budget. Based on eveluation, it said that realization more little because of delay of fertilization arrival so that it was not appropriate with fertilization schedule. Result of evaluation should be consisted of remedial action for prevent the problem in the further time.
The annual review consisted of production such as productive plant area, FFB, yield, fertilization, harvesting, transport of FFB. There are evaluation towards deviation between budget and realization. As information, the annual replanting programme, its yearly progress and review has been documented.
Conclusion : Conform
4 USE OF APPROPRIATE BEST PRACTICES BY GROWERS AND MILLERS
4.1 Operating procedures are appropriately documented and consistently implemented and monitored
4.1.1 Standard Operating Procedures (SOPs) for estates and mills shall be documented.
The company has already had a well-documented SOP for Mill and Estate and which its copies are available on site at Mill and Estate (included the Work Instruction). As information the company's SOP for Mill has already been included several key processes on Mill such as Loading Ramp, Sterilizer, Thresher, Press, Clarification, Kernel, Boiler, and Engine Room. In addition, work instructions has been provided by the company included Lory Filling, Lorry Displacement, Lorry Preparation, Sterilization, Pouring Lorry, Thresher, Rail Track, Baunch Cruiser, Bunch Press, Static Crane, Digester, Press, Sedimentation, Vibrating Screen, Decanter (Sentrifuse ), Vacuum Dyer, Purifier, Separation of Nut and Fiber, Ripple Mill, Wet System Separation, Kernel Drying, Boiler Operation, Emergency Measures, Diesel Genset, Turbine, and Main Panel. The SOP Mill which has been provided by the company as follows:
• Loading Ramp (PRS / PSA / SHMM / 01 / SOP) • Sterilizer (PRS / PSA / SHMM / 02 / SOP) • Thresher (PRS / PSA / SHMM / 03 / SOP) • Press (PRS / PSA / SHMM / 04 / SOP) • Clarification (PRS / PSA / SHMM / 05 / SOP) • Kernel (PRS / PSA / SHMM / 06 / SOP) • Boiler (PRS / PSA / SHMM / 07 / SOP)
• Engine Room (PRS / PSA / SHMM / 08 / SOP)
The company's SOP for Estate has already been included several key processes such as land clearing, manual fertilization, fertilizer spreader, harvesting, FFB Transportation, Census ESW, establishment of single and contour terrace, integrated pest management. The SOP Estate which has been provided by the company as follows :
Land Clearing (PPG / GMO / ASD / 11 / SOP Manual Fertilization (PPG / GMO / ASD / 45 / SOP) Fertilizer Spreader (PPG / GMO / ASD / 46 / SOP) Harvesting (PPG / GMO / ASD / 60 / SOP)
FFB Transportation (PPG / GMO / ASD / 63 / SOP) Census of ESW (PPG / GMO / ASD / 04 / SOP)
Conclusion : Conform
4.1.2 A mechanism to check consistent implementation of procedures shall be in place. Minor
There is master list for SOP which includes SOP for Estate and Mill. The changing or revisions to SOP are conducted when necessary, and each of SOP will be reviewed every 3 years. Every each of SOP has been attached with revision form in order to track any changes in SOP. The revision form of SOP contained such information as the revision order, date, and history of revision.
In order to ensure the implementation of SOP in Estate, the company has conducted a field audit twice in one year. The field audit was conducted with the team composition of 4-person which consist of ASD (Agronomic Service Departement) team (consisting of ASD Manager, ASD Assistant, and Field Auditor). In the meantime, the daily reports are used for each process in Mill (Sterilizer, Thresher, Press Station, Clarification, Boiler, and Nut & Kernel Separation) to ensure SOP implementation. The daily reports are monitored by process assistants, assistant heads, and mill managers. In addition, every day the percentage of OER and KER has been monitored by taking and analysing samples from the quality assurance and quality control section.
In order to ensure SOP implementation for all of employees, the company has conducted socialization and training for SOP both in Estate and Mill.
Conclusion : Conform
4.1.3 Records of monitoring and any actions taken shall be maintained and available, as appropriate.
Minor
The company has recorder all of the operational monitoring both at estate and mill. For example the company has a daily logsheet for harvesting, manuring, spraying activities at estate and at mill such as pressure station, strelizer station, temperature of digester. The company also kept the maintenance record.
Conclusion : Conform
4.1.4 The mill shall record the origins of all third-party sourced Fresh Fruit Bunches (FFB).
Major
The SOP are available for FFB sortation No. LAB / PSA / SHMM / 13 / SOP at Siriham Mill which is being used as reference in FFB acceptance. At the time of audit at Siriham Mill, there is no activity of receiving FFB from outgrower or third party.
4.2 Practices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and sustained yield
4.2.1 There shall be evidence that good agriculture practices, as contained in Standard Operating Procedures (SOPs), are followed to manage soil fertility to a level that ensures optimal and sustained yield, where possible.
Minor
The company has already had SOP to manage soil fertility in PPG/GMO/ASD/45/SOP for fertilization procedure (manual and mechanical). The procedure has contained list of fertilizer content which has been commonly used along with its nutrient content, volume, and specific gravity. The procedure also contained the dosage of fertilizer in each division and block by using the fertilization recommendation (analysis from soil and leaf sampling).
The company also uses both inorganic fertilizer and organic fertilizer, and has already implemented Good Agriculture Practices (GAP) such as planting legume covercrops, placing frond stack on inter-row.
Conclusion : Conform
4.2.2 Records of fertiliser inputs shall be maintained. Minor
The company has had SOP for manual fertilization number PPG/GMO/ASD/45/SOP and SOP for mechanic fertilization number PPG/GMO/ASD/46/SOP to support optimal production or maximize Fresh Fruit Bunch (FFB) yield by improving nutrient in the soil. The company has maintained the records of fertilizer inputs very well in two type of forms for at least 5 years. The fertilizer inputs are recorded in verification form of fertilization dosage (both of manual and mechanic fertilization), while the recommendations of fertilizer are uploaded to OMP8 by ASD (Agronomic Service Departement). The company also compared and analyzed between the usage and dosage of fertilizer with FFB yield and it can be confirmed and ensured that the fertilizers are applied according to fertilizer recommendation.
Type of Fertilizer Realization (Kg)
Januari-Juni 2017
Realization (T) Agustus-Desember 2016
NPK 13-6-27-4 + TE 634,750 -
CIRP 152,650 -
HGF-B 1,680 -
Urea - 2011, 5
RP - 2415
KCL - 1809,8
TSP - 163
Kiesrite - 1479,2
Borate - 51,3
Conclusion : Conform
4.2.3 There shall be evidence of periodic tissue and soil sampling to monitor changes in nutrient status.
Minor
The company has conducted Soil Sampling Unit (SSU) for analysing the availability of nutrient in soil. The procedure of Soil Sampling Unit (SSU) has been stipulated in SOP number PPG/GMO/ASD/08/SOP. The frequency of conducting Soil Sampling Unit (SSU) are only once in five years. The company sent soil sampling to be analysed in PT. Central Alami Resources Lestari which located in Pekanbaru.
Moreover, the company also has conducted Leaf Sampling Unit (LSU) as a part that will be used as data for fertilizer recommendation. The Leaf Sampling Unit (LSU) procedure has using SOP number PPG/GMO/ASD/07/SOP which has been conducted once in a year.
The company also maintained record for leaf and soil analysis which was being kept by ASD (Agronomic Service Departement).
Conclusion : Conform
Minor Bunches (EFB), Palm Oil Mill Effluent (POME), and palm residues after replanting.
The company has applied Empty Fruit Bunch (EFB) as fertilizer and mulching for productive/beneficial plant in order to improve soil fertility. The EF
