Sec. 1. The officers of the federation shall be a federation president, a federation president-elect, the innnediate past federation president, a governor for each district, a treasurer and a secretary. If in any year the innnediate past federation president ceases to be an active, privileged, or senior member in a club of the federation, the active, privileged, or senior member who served as federation president most recently prior to the innnediate past federation president shall automatically become the innnediate past federation president. No offices other than those of secretary and treasurer may be combined in one per~on.
Sec. 2. Each officer shall be an active or senior member in good standing in a club of the federation.
Sec. 3. The terms of all officers shall begin on the first day of October of each year and continue for one (1) year, or until their successors shall be duly elected and qualified.
Sec. 4. The duties of the officers shall be as follows:
(a) The federation president shall
·be the executive officer of the federation, shall be a member of the International Council, and shall preside at all conventions and at all meetings of the federation Board of Trustees.
He shall be an ex-officio member of all standing and special committees.
Under the direction · and supervision of the Board of Trustees of Kiwanis International, the federacion president shall have the duty of furthering the Objects of Kiwanis International and of promoting the interests of the clubs within the federation. It shall be his duty to attend any convention of Kiwanis International.
(b) The duties of the federation president-elect shall be such as are from time to time assigned by the federation Board of Trustees.
( c) The assist the International International
district governors shall President of Kiwanis in the work of Kiwanis and the federation president in the work of the federation., They shall represent Kiwanis International and the federation in their respective district. The district governors shall also perform such other duties as may be assigned to them by the federation president or the federation Board of Trustees.
(d) The federation treasurer shall receive from the federation secretary all funds paid to the federation and shall deposit the same in the official depository. He shall disburse these funds in the manner authorized by the federation Board of Trustees. His accounts and books shall at all times be open to the inspection of the federation president, the federation Board of Trustees and any authorized auditor. He shall make a report at the annual convention and at such other times as the federation president or federation Board of Trustees may require.
He shall give a good and sufficient bond and in an amount set by the federation Board of Trustees.
(e) The federation secretary shall keep all records of ·the federation and minutes of the convention and of the meetings of the federation Board of Trustees. He shall collect all funds due the federation and shall promptly turn the same over to the federation treasurer, . taking the federation treasurer's receipt therefor.
He shall submit a report to the annual convention and at such other times as the federation president or the federation Board of Trustees may require.
He shall submit to the proper officials and ~ommittees the appropriate communications received from Kiwanis International. He shall cooperate with the federation president in forwarding all official reports required by Kiwanis International. He shall perform such other duties as may be assigned to him by the federation president or the federation Board of Trustees. He shall give a good and sufficient bond and in an amount set by the federation Board of Trustees.
Sec. 1. The Board of Trustees shall consist of the federation president, the federation president-elect, the immediate past federation president, the district governors, the treasurer and secretary. The secretary shall not have a vote.
[Note-If a federation provides that one person serve as both federation secretary and federation treasurer, substitute "the federation se·cretary-treasurer" for "the federation treasurer and the federation secretary"
and shall not have a vote.]
Sec. 2. The management and control of the affairs of the federation not otherwise provided for in these bylaws shall be vested in the federation Board of Trustees, subject to the direction of the Board of Trustees of Kiwanis International.
Sec. 3. The federation Board of Trustees shall hold at least two (2) meetings during each year, one prior to October 31 at such time and place as designated by the federation president, and another in connection with the federation convention at such time and place as shall be determined by · the federation Board of Trustees.
If the first meeting of the incoming Board of Trustees shall be held prior to October 1, any action taken shall become effective on October 1. A written notice of the time and place of all meetings of the Board of Trustees shall be mailed to each member of the Board by the Secretary not less than thirty (30) days prior to said meeting.
Sec. 4. A special meeting of the federation Board of Trustees may be called by the federation president or two-thirds (2/3) of the members
of the federation Board of Trustees.
The federation secretary shall notify in writing each member of the federation Board of Trustees and the Secretary of Kiwanis International, via electronic means, of the time, place, date, and purpose of any meeting, notice shall be sent at least three (3) weeks in . advance of the date of the meeting.
Sec. 5. In the . absence of the federation president from a meeting, the federation Board of Trustees shall designate one of its members to act as chairman.
Sec. 6. One-half (½) of the total members of · the federation Board of Trustees shall constitute a quorum, and a majority vote of those present shall decide any question, with the exception of those questions for which a greater proportion is specifically required in these bylaws.
Sec. 7. Within thirty ( 30) days a'fter any special or regular meeting of the federation Board of Trustees, the federation secretary shall make a report of the proceedings of the meeting, comprising a complete synopsis of all action taken, and shall transmit a copy thereof to the Secretary of Kiwanis International and the federation Board of Trustees.
ARTICLE VI