60 Attachment 1. The Position of BPM within University Organization Structure
RECTOR
Planning Agency (BP)
Ethical & Legal Body (BEH)
Information System Agency
) (BSI
Academic Development Agency (BPA)
Vice Rector 1 Vice Rector 2 Vice Rector 3
oDirectorate of Academic Affairs (DA) oDirectorate of Library Affairs (DP) oDirectorate of Research & Community
Service (DPPM)
Quality Assurance Agency (BPM)
oDirectorate of Promotion, Cooperation &Alumni Affairs (DPKA) oDirectorate of Talent and Interest Coaching& Student's Welfare
) DPBMKM (
oDirectorate of Coaching & Development of Islamic Religion (DPPAI) oDirectorate of Organization & Humand Resources
) DOSDM (
oDirectorate of Financial & Budget Affairs (DKA) oDirectorate of Facilities & Infrastructure (DSP) oDirectorate of Public Relation (DH)
Faculty of Industrial Tecnology
(FTI)
Faculty of Mathematics &
Natural Science (FMIPA)
Medical Faculty (FK)
Faculty of Islamic Religion
(FIAI)
Faculty of
Law (FH) Faculty of Economics
FE ( )
Faculty of Psychology &
Social Culture ) (FPSB Faculty of
Civil Engineering
& Planning (FTSP)
61 Promulgated in: Yogyakarta
Date of promulgation: May 2nd 2016 ________________________________
Board of Management of UII Waqf Foundation Chairman,
Signed and sealed
Dr. Ir. Luthfi Hasan, MS.
62 Attachment 2.
Summary of The Drafting Mechanisms of UII’s Quality Assurance System No Name of the
Quality Document Person in
Charge Drafting
Period Drafting Mechanism Approval/
Legalization Document Distribution 1.
Quality Statement Rector Early Period
of Service Drafted by the Rector, assisted by the
Vice Rector RTM-SU
The entire unit in the working environment
of UII 2.
Quality Policy Rector Early Period
of Service Drafted by the Rector, assisted by the
Vice of Rector RTM-SU
The entire unit in the working environment
of UII 3.
SPM Policy Rector Early Period of Service
Coordinated by Rector, drafted by the Quality Assurance Agency assisted by
Planning Agency, Academic Development Agency, and related units
RTM-SU
The entire unit in the working environment
of UII 4.
University
Standard Rector Early Period of Service
Coordinated by Vice Rector, drafted by Quality Assurance Agency, assisted by
Planning Agency, Academic Development Agency, and related units
RTM-SPMU
The entire unit in the working environment
of UII 5.
Quality Objectives Rector Early period of service
Coordinated by Rector, drafted by Planning Agency assisted by Academic
Development Agency and Quality Assurance Agency
RTM-SPMU
The entire unit in the working environment
of UII
63 No Name of the
Quality Document Person in
Charge Drafting
Period Drafting Mechanism Approval/
Legalization Document Distribution 6. Quality Plan All Vices of
Rector Early period
of service Coordinated and drafted by Vice Rector
and assisted by related units RTM-SPMU Related Units 7. Roles &
Authorities (TW) All Vices of
Rector Early period of service
Coordinated by Vice Rector for Human Resources, assisted by Director of
DOSDM and the related units RTM-SPMU Related Units 8. Key Performance
Indicator (KPI) All Vices of
Rector Early period
of service Coordinated and drafted by Vice
Rector, and assisted by the related units RTM-SPMU Related Units 9. Unit Quality
Objectives (SMU) Unit
Management Early Period
of service Coordinated by the management of
related unit RTM-UU
RTM-UF Related Unit 10.
Strategic Plan
Rector, Dean, Head
of Study Programs
Early Period of Service
Coordinated and drafted by the Management and assisted by the related
units
RTM-SU
RTM-SF Related Unit 11. Annual Planning
and Budgeting (RKAT)
Unit
Management Annually Coordinated and drafted by the Management, and assisted by the
related unit
RTM-SU
RTM-SF Related Unit 12. Working
Procedure (PK) Head of
Division Throughout
the year Coordinated and drafted by the Head
of Division RTM-UU
RTM-UF Related Unit 13. Working
Instruction (IK) Head of
Division Throughout
the year Coordinated and drafted by the Head
of Division RTM-UU
RTM-UF Related Unit
64 No Name of the
Quality Document Person in
Charge Drafting
Period Drafting Mechanism Approval/
Legalization Document Distribution 14. List of
Documented Information (DIT)
Head of
division Throughout
the year Coordinated and drafted by the Head
of Division RTM-UU
RTM-UF Related Unit
Promulgated in: Yogyakarta Date of promulgation: May 2nd 2016 ________________________________
Board of Management of UII Waqf Foundation Chairman,
Signed and sealed
Dr. Ir. Luthfi Hasan, MS.
65 Attachment 3a.
Coherence between Vision, Mission, Academic Quality Policy, and SPMI Standard
Vision Mission Academic Quality Policy SPMI Standard
Code Area
Rahmatan lil alamin (Mercy for the whole universe)
To enforce:
Divine Revelation & Sunnah of
The Prophet Islamic Value Mastery
and Application for all outputs
E Education
C Community Service
Mercy for the whole universe O Output
Commitment towards excellence and risalah Islamiyah in the area of:
- Education - Research - Community
Service
- Dakwah (Islamic Proselytizing)
Being an Islamic minded in the development and dissemination of:
- Science - Technology - Culture
- Literature, and - Art
UII comes up with
excellence in the area of:
- Education - Research - Community
Service
- Dakwah (Islamic Proselytizing)
E Education R Research
C Community Service
Becoming a Muslim scholar who is:
- Pious
- Has a noble character
O Output
D Dakwah Islamiyah
66
Vision Mission Academic Quality Policy SPMI Standard
Code Area
- Knowledgeably charitable
- Charitably knowledgeable -
Achieving the education level of qualified
universities of the advanced
countries
Becoming a Muslim & national leader with excellence in:
- Islamic values - Science
- Leadership - Expertise - Independence - Professionalism
The Output should:
- Become highly competitive - Master a scientific
expertise and apply his/her knowledge &
Islamic values
M Management E Education R Research
C Community Service O Output & Cooperation D Dakwah Islamiyah
Promulgated in: Yogyakarta Date of promulgation: May 2nd 2016 ________________________________
Board of Management of UII Waqf Foundation Chairman,
Signed and sealed Dr. Ir. Luthfi Hasan, MS.
67 Attachment 3b.
Coherence between Vision, Mission, Non Academic Quality Policy, and SPMI Standard
Vision Mission Academic Quality
Policy SPMI Standard
Code Area
Rahmatan lil alamin (Mercy for the whole universe)
To enforce:
Divine Revelation & Sunnah of
The Prophet Islamic Value Basis for
resources, governance, services, and facilities
M Management and Organization Y Yield of Service
F Facilities Mercy for the whole universe
G Governance
O Output & Cooperation D Dakwah Islamiyah Commitment towards
excellence and risalah Islamiyah in the area of:
- Education - Research - Community
Service
- Dakwah (Islamic Proselytizing)
Being an Islamic minded in the development and dissemination of:
- Science - Technology - Culture
- Literature, and - Art
UII comes up with excellence in the area of:
- Education - Research - Community
Service
- Dakwah (Islamic Proselytizing)
M Management Y Yield of Service F
Facilities
Becoming a Muslim scholar who is: G
Governance
68
Vision Mission Academic Quality
Policy SPMI Standard
Code Area
- Pious
- Has a noble character - Knowledgeably charitable
- Charitably knowledgeable O Output &
Cooperation
-
Achieving the education level of qualified
universities of the advanced
countries
Becoming a Muslim & national leader with excellence in:
- Islamic values - Science - Leadership - Expertise - Independence - Professionalism
UII should posses excellence in:
- Resources - Governance - Services - Facilities The stakeholder’s satisfaction
M Management Y Yield of Service F Research
G Community Service O Output &
Cooperation
Promulgated in: Yogyakarta Date of promulgation: May 2nd 2016 ________________________________
Board of Management of UII Waqf Foundation Chairman, Signed and sealed Dr. Ir.
Luthfi Hasan, MS.
69 Attachment 4.
Coherence between Business Process and Standard and Organization Unit
Business Process Standard Related Organization Unit
Code Area Agency/Directorate Faculty Study Program o Process of Organization
Management
o Process of Strategic Planning
Management o Process of Input Management
M Management and Organization
• BP, BPM, BEH
• DOSDM
• DPKA
All Faculties All Study programs
o Process of Academic Design o Process of Lecture Preparation o Process of Learning
Implementation o Process of Learning Evaluation o Process of Student’s Management
E Education • BPA
• DA
• DPBMKM
All Faculties All Study Programs
o Research Process R Research DPPM All Faculties All Study Programs
o Process of Community Service C Community Service DPPM All Faculties All Study Programs
o Process of Yield of Services Y Yield of Services • All agencies
• All Directorates
All Faculties All Study Programs o Process of Learning Evaluation o Process of
Students’ Management
O Output • BPA
• DA
• DPBMKM
All Faculties All Study Programs
o Process of facilities and infrastructure management
F Facilities • BP, BSI
• DP
All Faculties All Study Programs
70
Business Process Standard Related Organization Unit
Code Area Agency/Directorate Faculty Study Program
• DSP, DOSDM
DPBMKM o Process of Human Resources Governance
o Process of Work Ethics Governance o Process of Governance of Source of
Fund and Financing
o Process of Services and Information Technology Governance
o Process of Assurance of Ethics and Law Enforcement
G Governance BP, BSI, BEH
DKA, DOSDM All Faculties All Study Programs
o Process of output’s satisfaction assurance
o Process of Cooperation O Output &
Cooperation • BP, BPM
• DH
• DPKA
All Faculties All Study Programs
o Process of Dakwah Islamiyah D Dakwah Islamiyah DPPAI All Faculties All Study Programs Promulgated in: Yogyakarta
Date of promulgation: May 2nd 2016 ________________________________
Board of Management of UII Waqf Foundation Chairman,
Signed and sealed Dr. Ir.
Luthfi Hasan, MS.
71 Attachment 5.
RKAT Format Table
Promulgated in: Yogyakarta
Date of promulgation: May 2nd 2016 ________________________________
Board of Management of UII Waqf Foundation Chairman,
Signed and sealed
Dr. Ir. Luthfi Hasan, MS.