PHP 2 ESTATE
4.0 CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
4.1 Formal Sign-off of Assessment Findings
Hereunder sign by management representative from inspected company to acknowledge a field assessment and agree for all content explained in this assessment report, included of non-compliance findings.
Signed on behalf of:
PT Gersindo Minang Plantation &
PT Permata Hijau Pasaman Mutuagung Lestari
Group Estate Manager Lead Auditor
Indra Arman Moh Arif Yusni
18 May 2019 18 May 2019
RSPO – 4006a/1.0/27062018 Page 79 Prepared by Mutuagung Lestari for GMP POM – PT Gersindo Minang Plantation (Wilmar International Limited)
No Institution/NGO/Community Address Phone/Email Form of
Communication
Date of Contact
Response
Yes No
1 Plantation Agency Pasaman Barat Regency,
Sumatra Barat Province - Interview February
25, 2019
2 National Land Agency , West Pasaman
Pasaman Barat Regency,
Sumatra Barat Province - Interview February
25, 2019
3 Environmental Agency Pasaman Barat Regency,
Sumatra Barat Province - Interview February
25, 2019
4 Labour Agency Pasaman Barat Regency,
Sumatra Barat Province - Interview February
25, 2019
5 Social & Environment NGO of WAMPEL
Pasaman Barat Regency,
Sumatra Barat Province - Interview February
26, 2019
6 Sawit Watch Indonesia info@sawitwatc
h.or.id
Questionnaire February 20 2019
7 WALHI Indonesia informasi@wal
hi.or.id
Questionnaire February 20 2019
8 Forest People Programme Indonesia info@forestpeo
ples.org
Questionnaire February 20 2019
9 AMAN Indonesia rumahaman@c
bn.net.id
Questionnaire February 20 2019
10 Gender Committee PT. GMP Pasaman Barat Regency,
Sumatra Barat Province
- Interview February
28, 2019
11 Gender Committee PT. PHP Pasaman Barat Regency,
Sumatra Barat Province
- Interview February
28, 2019
12 Employee Cooperative of PT.
PHP
Pasaman Barat District.
Sumatra Barat Province Interview February
27, 2019
13 Serikat Buruh Perkebunan
Indonesia / SERBUNDO (Labor Union) of PT GMP
Pasaman Barat Regency,
Sumatra Barat Province Interview
February 28, 2019
14 Serikat Buruh Perkebunan Indonesia / SERBUNDO (Labor Union) of PT PHP
Pasaman Barat Regency,
Sumatra Barat Province Interview
February 28, 2019
15 Serikat Pekerja Seluruh Indonesia / SPSI (Labor Union) of PT PHP
Pasaman Barat Regency,
Sumatra Barat Province Interview
February 27, 2019
16 Serikat Pekerja Seluruh Indonesia / SPSI (Labor Union) of PT GMP
Pasaman Barat Regency,
Sumatra Barat Province Interview
February 26, 2019
17 Local contractor PT. GMP POM (FFB Supplier)
Pasaman Barat District.
Sumatra Barat Province
- Interview February
26, 2019
18 Local Contractor (FFB
supplier and hardening road) of CV Nia Mustika – PT PHP
Pasaman Barat Regency, Sumatra Barat Province
-
Interview
February 28, 2019
19 Local Contractor (FFB supplier and hardening road) of CV Risq Rizalio – PT GMP
Pasaman Barat Regency, Sumatra Barat Province
-
Interview
February 28, 2019
Appendix 1. List of Stakeholder Contacted in the RSPO Certification Process
RSPO – 4006a/1.0/27062018 Page 80 Prepared by Mutuagung Lestari for GMP POM – PT Gersindo Minang Plantation (Wilmar International Limited) 20 Plasma Cooperative of Unit
Bina Tani Sejahtera - Plasma of PT GMP
Pasaman Barat Regency,
Sumatra Barat Province Interview
February 28, 2019
21 Plasma Cooperative of Rantau Pasaman Sasak – PT PHP
(Noncertified RSPO)
Pasaman Barat Regency, Sumatra Barat Province
-
Interview
February 27, 2019
22 Plasma Cooperative of Kapa – PT PHP
(Noncertified RSPO)
Pasaman Barat Regency, Sumatra Barat Province
-
Interview
February 27, 2019
23 Plasma Cooperative of Lingkuang Aua II – Plasma of PT
Pasaman Barat Regency, Sumatra Barat Province
-
Interview
February 26, 2019
24 Community Leader (Ninik Mamak) of Jorong Tanjuang Pangka – Nagari Lingkuang Aua
Pasaman Barat Regency, Sumatra Barat Province
-
Interview
February 26, 2019
25 Sub-district Head of Nagari Persiapan Maligi – PT PHP
Pasaman Barat Regency, Sumatra Barat Province
-
Interview
February 26, 2019
26 Community Leader (Ninik Mamak and Datuk) of Nagari Kapa
Pasaman Barat Regency, Sumatra Barat Province
-
Interview
February 27, 2019
27 Community Leader (Ninik Mamak, Datuk and Kerapatan Adat Nagari/KAN) of Nagari Kapa
Pasaman Barat Regency, Sumatra Barat Province
-
Interview
February 27, 2019
28 Community Leader (Ninik Mamak, Datuk and Kerapatan Adat Nagari/KAN) of Nagari
Pasaman Barat Regency, Sumatra Barat Province
-
Interview
February 27, 2019
29 Community Leader (Ninik Mamak) of Nagari Persiapan Maligi (not willing to be interviewed
Pasaman Barat Regency, Sumatra Barat Province
-
Interview
February 28, 2019
30 GMP Palm Oil Mill
- 1 worker – Security officer - 1 worker – engine station
labor.
- 1 worker – workshop.
- 1 worker - grading station labor.
- 2 workers - boiler station labor.
- 1 worker – sterilizer operator.
- 2 workers – press operator.
Pasaman Barat District.
Sumatra Barat Province
Interview
February, 26 2019
RSPO – 4006a/1.0/27062018 Page 81 Prepared by Mutuagung Lestari for GMP POM – PT Gersindo Minang Plantation (Wilmar International Limited)
- 2 worker – weighbridge operator
- 3 worker – fire fighting simulation (hydrant test) - 1 worker WTP
- 1 worker WWTP
1 worker chemical warehouse 31 GMP Estate
- 1 worker – Nursery officer.
- 4 workers - Spraying Labors.
- 3 workers - Harvesting Labor.
- 2 workers – EFB Application contract worker
- 2 workers – employee housing care
- 1 worker HCV monitoring - 1 worker peat
management
- 4 people in housing area 10 worker in workshop and warehouse complex
Pasaman Barat District.
Sumatra Barat Province
Interview
February, 28 2019
32 PHP I Estate
- 3 workers - Harvesting Labor.
- 5 workers - Spraying Labors.
- 6 workers – housing communities
- 6 worker in workshop and warehouse complex
Pasaman Barat District.
Sumatra Barat Province
Interview
February, 27 2019
33 PHP II Estate
1 worker of HGU monitoring
Pasaman Barat District.
Sumatra Barat Province Interview February,
27 2019
RSPO – 4006a/1.0/27062018 Page 82 Prepared by Mutuagung Lestari for GMP POM – PT Gersindo Minang Plantation (Wilmar International Limited)
DATE / 25 February – 02 March 2019
PLANNED TIME PROCESSES / CLAUSES TO BE AUDITED
AUDITOR
Monday, 25 February 2019
06.00 – 07.30 08.00 – 14.00
JAKARTA Padang
Padang PT. Gersindo Minang Plantation MAY / AFS / AFF
13.00 – 14.00 Stakeholders consultation to related agencies in Pasaman Barat Regency RPJ / WYN 14.30 – 15.30 Opening meeting
Auditee Speech (Introduction of PIC, Profile of Certified Management Unit)
Auditor Team Speech (Introduction, Audit Objective, Audit Scope, Audit Plan Discussion, Determine of Audit Sample, Transparency and Confidentiality Clarification)
MAY / AFS
15.30 – 17.00 Review of previous assessment findings Verification of Basic Information Mill and Estate
Confirmation of Time Bound Plan
MAY / AFS
Tuesday, 26 February 2019
08.00 – 12.00 Stakeholder consultation to affected communities surrounding the plantations and
previous land owner MAY / AFS
08.00 – 12.00 Field observation to GMP POM :
FFB Receiving, Weighbridge, FFB Sorting, Processing Activity, Despatch CPO)
Occupational Health & Safety Aspect (Inspection to Chemical Storage, Hazardous Waste Storage, Fire Control Simulation, POME Pond)
RPJ
AFF / WYN
12.00 – 14.00 Break
14.00 – 17.00 Verification of stakeholder consultation result and field visit.
Document review and completing audit checklist.
Interview with Gender Committee, Worker’s Union, Worker’s Cooperative (if any), Local Contractor (for Mill and Estate), Third Party Supplier
All Auditor
Wednesday, 27 February 2019
08.00 – 12.00 Stakeholder consultation to affected communities surrounding the plantations and
previous land owner MAY / AFS
08.00 – 12.00 Field observation to PT PHP `1:
Implementation of Agronomy Aspect (Harvesting & Transportation, Manuring, Pesticides Application, Road Maintenance, Biological Control Monitoring, EFB Application)
Implementation of Environmental, Conservation and Waste Management Aspect (Inspection to Chemical Storage, Fertilizer Storage, Hazardous Waste Storage, Fire Control Facilities, Waste Management, HCV Area)
RPJ / AFF/ WYN Appendix 2. Assessment Program