One of the operational objectives for the M.I.S. Department for 1989-90 was to study the effectiveness of the present computer operation and, if appropriate, recommend upgrading or replacing the present system.
Since March, 1990, staff has performed the following:
Contacted several computer firms to request that they submit proposals on meet- ing the needs of Kiwanis International. The following firms submitted proposals:
• IBM Corporation
• Hewlett-Packard (HP)
• Nixdorf Computer Corporation
The present Nixdorf computer system operates with a proprietary ( and unique) operating system called NIDOS. For this reason the other computer firms were unable to offer a solution that would permit immediate conversion to their com- puter system in a reasonable period of time.
This is the same dilemma that Kiwanis faced in 1984-85. The conversion effort took over 18 months to complete. In the meantime all new program development was halted.
Staff believes that the best way to convert to another computer system is as fol-
lows: ·
• In order to meet continuing user requirements, upgrade the present computer and continue to develop new applications and revise existing ones.
• Purchase a new computer system which will serve the dual purpose of linking PC's with the mainframe and also permit future new program development in a state-of-the-art environment.
• As new applications are written ( or purchased in packages) in the future and become operational, the size of new computer system will be increased to handle the demand. This process should take about five-six years to complete and, assuming a decision can be reached before August 31, 1990, will cost a total of $300,000 now and approximately $150,00-200,000 addi- tional during the next five years. This compares favorably to the amount
.-
-5-
originally estimated by staff over that period of time.
In addition to taking into account the required conversion to a new computer, a proposal for new or enhanced computer systems must also consider software, operating systems, data base management and a programming language.
As previously stated, users identified numerous problems and barriers to achiev- ing full productivity. The proposed solution incorporates all the requests made by users as stated in the series of objectives lettered A thru F which follows.
-6-
Computer Survey and Objectives
In July 1990, a questionnaire was sent to a variety of current users. Based upon comments made in the responses, a set of objectives and specific requests have been developed as follows:
Specific comments made by users:
1. New applications need to be developed on the mainframe.
2. Existing applications need enhancement.
Objective A. To continue revision to existing applications and new program development on the existing mainframe for a minimum of three years.
Specific comments made by users:
3. Terminal response time must be improved. It is too slow, sometimes 15- 30 seconds or more.
4. I need to have my files available on disc in multiple sequences.
Objective B. To provide adequate hardware and software resources to ensure continuous user responsive computer operations.
Specific comments made by users:
5. Vendors must provide quality service and support at all times.
Objective C. Ensure that hardware and software vendors will provide adequate and effective service and support for at least five years.
Specific comments made by users:
6. It takes too long to respond to my requests for new or revised programs.
7. Kiwanis needs a data base program on the mainframe.
8. The m,ainframe program language is out-of-date.
-7-
9. The operating system used by our mainframe cannot be used on any other equipment
Objective D. In no more than three years, begin the process of converting existing programs to a more current and effective data base, programming language and hardware independent operating system.
Specific comments made by users:
10. The present computer mainframe is outdated and should be replaced.
Objective E. Secure for Kiwanis International the most cost effective computer hardware and software consistent with available resources.
Specific comments made by users:
11. Information needed from the mainframe on my PC is still not available.
12. All users should have access to a state-of-the-art word processing package.
13. Kiwanis should be using electronic mail at all levels of the organization.
14. We need the ability to share files among users of PC's.
15. I need more software in order to be able to do my job.
16. We need to do more for district offices and clubs.
17. We need to transfer members and addresses from the Key Club Inter- national records as possible prospects for Circle K International.
Objective F. Secure the hardware and software required to fully integrate the mainframe and personal computer systems at all levels of Kiwanis.
-8-
Proposal to Achieve the Objectives Summary
(Prior to August 31, 1990)
Nixdorf 18M HP
Upgrade to Nixdorf 8890/72 $62,500
*
same (a) same (a)*
(after 8/31 /90=
$73,500)New UNIX Based Computer 193,691
**
$214,000 $202,800. **
(higher after 8/31 /90 - see detail)UNIX, Data Base, 4thGL Software 45,270 64,000 64,000
TOTAL PURCHASE PRICE $301,461 $340,500 $329,300
Software/Hardware Maintenance
Nixdorf 8890/72 Maintenance $65,000 same (a) same (a)
Reduction from change (15,000) same (a) same (a)
New System Maintenance 11,800 13,680 9,000
New Software 8,946 7,800 7,800
TOTAL ANNUAL HARDWARE/
SOFTWARE COST $70,746 $71,480 $66,800
Projected Additional Hardware/
Software (next 5 years) $200,000 (b) $350,000 (b) $350,000 (b)
(a) Since it is necessary to keep the present Nixdorf 8890/72 computer for a period of 3-5 years, this option applies no matter which new computer is accepted.
(b) It is anticipated that additional upgrades will be required 3-5 years from now. Since the Nixdorf is already a larger computer, the expense for upgrades will not be as great for Nixdorf as it would be for IBM and HP.
IMPORTANT: On October 1, 1992, the cost of maintenance for Nixdorf software will reduce by
$13,000 annually since Kiwanis will own it at that time.
-9-
Proposal to Achieve the Objectives
In order to achieve objectives A, B, and C staff recommends the following:
1. Upgrade the present Nixdorf 8890 - Model 50 to a Nixdorf 8890 - Model72
Order Order Order After Before Before Descriptfon Sept. 24 Sept. 24 August 30 8890/72 CPU 20,000.00 20,000.00
2-8420 Tape Drives 13,000.00 13,000.00
4-8370 Disk Drives 2.8GB 28,000.00 28,000.00 DISCOONT OF Install 8890/72 6,000.00 6,000.00
8890/72 Delivery Estimate 2,000.00 2,000.00 15X 2 900LPM Printers 4,500.00 4,500.00
--- --- ---
73,500.00 73,500.00 62,SOOoOO
In order to achieve objectives D, E and F staff recommends the following:
2.. Purchase a Nixdorf Targon - Model 35/50.
c Current List Pricing - ORDER BY SEPT. 24 ORDER BY AUGUST 30 Description Purchase Maintenance Purchase Maintenance Purchase Maintenance CPU, 16MB, 545MB Disk 154,050.00 832.00
16 MB Add-on Memory 15,750.00 100.00 2nd 545 MB Disk Drive 18,900.00 165.00 Tape 800/1600/6250. BPI 16,800.00 90.00
9 Term Servers 33,750.00 288.00 DISCOONT OF DISCOUNT OF 9 Transceivers 2,665.00
9 20M Cables 1,125.00 15X 32¾
RJE Controller 6,825.00 40.00 3270 Controller 6,825.00 40.00
ITP 6,300.00 25.00
5 BASO Workstations 7,875.00 40.00 10 BA150 Workstations 7,080.00 60.00 1000' Thicknet PVC 900.00
--- --- --- --- --- ---CD
278,845.00 1,680.00 234,745.00 1,439.60 188,345.00 1,315.00 Install Targon 35/50 4,395.00 4,395.00 2,346.00Targon Delivery Estimate 3,000.00 3,000.00 3,000.00
--- --- ---
TOTAL TARGON HARDWARE 286,240.00 242,140.00 193,691.00
-10-
3. Purchase the following software:
One Time Monthly Monthly Targon Software Charge License Fee Support TOS (Unix) 3,000.00 187.00 100.00 Ethernet 802.3 1,500.00 110.00 60.00
Infonnix RDB
4GL RDS w Debugger 15,840.00 264.00 $5345 Paid SQL Interface 6,210.00 103.50 Annually
Turbo Engine 4,680.00 78.00
Uniplex II 3,880.00 95.00 105.00 Uniplex Advanced Office 1,165.00 30.00 35.00 Uniplex 7.0 Upgrade 1,495 .. 00 0.00 0.00 75 Procomn+ EITl.llation 7,500.00
--- --- ---
TOTAL TARGON SOFTWARE 45,270.00 422.00 745.50
Depreciation Schedule
1984/85 1985/86 1986/87 1987/88 1988/89 1989/90 1990/91 1991/92 1992/93 1993/94 1994/95 1995/96 1996/97 1997/98 Building 65,394 65,394 65,346 64,652 65,153 65,914 67,060 67,447 67,447 67,447 67,447 67,447 67,447 67,447 Furnishings 28,896 29,615 30,352 30,901 32,453 34,812 36,654 37,982 40,066 42,150 44,234 46,318 45,846 47,570 Equi~t 107,160 135,051 156,629 134,758 39,591 45,954 46,925 46,743 50,095 48,469 48,TTO 57,187 66,090 75,465 C~ters ____:Q.:_ __ ._o-_ ____:Q.:_ __ ._o-_ 89,686 21.,_QE 93.242 ~ 110,760 108,215 107.217 77.789 50,000 __li&QQ TOTAL DEPR. $201,450 $230,060 $252,327 $230,311 $226,883 $217,717 $243,881 $263,983 $268,368 $266,281 $267,668 $248,741 $229,383 $244,482
======== ========- ========
BUDGETED DEPR. NA NA NA NA NA $244,000 s220,ooo $213,000
====•===
ADJUSTED DEPR. $244.000 $264,000
PROJECTED DEP. $268,000 $266,000 $268,000 $249,000 $229,000 $244,000
=a::saa::s ========
ASSUMED ASSET
~ .!:.!.ff
Bldg lffVI 25 S 38,008 $ 7,729
Furnishings 12 37,355 6,863 S 25,000 S 25,000 S 25,000 S 25,000 S 25,000 S 25,000 S 25 ,coo
Equi~t 8 54,810 78,674 75,000 75,000 75,000 75,000 75,000 75,000 75,000
C~ters s 60,291 353,990 40,000 40,000 40,000 60,000 60.000 60,000 60,000
$190,464 S447,256 $140,000 $140,000 $140,000 $160,000 $160,000 $160,000 $160,000
-11-