OER 21.53 KER 4.54
5.10 Conversion factors
5.10.1
Where applicable a conversion rate shall be applied to provide a reliable estimate for the amount of certified output available from the associated inputs. Organizations may determine and set their own conversion rates which shall be based upon past experience, documented and applied consistently. Guidance on conversion rates is published on the RSPO website (www.rspo.org); RSPO Rules for Physical Transition of Oleochemicals and its Derivatives. This is relevant for derivatives of Palm Oil and Palm Kernel Oil, as used in the oleochemical and personal care industries
Facility only performs FFB processing up to CPO and PK. Based on RSPO SCCS Manual, it is explained that the conversion factors of CPO and PK are based on actual extraction.
Status: Comply 5.10.2
Conversion rates shall be periodically updated to ensure accuracy against actual performance or industry average if appropriate.
Facility only performs FFB processing up to CPO and PK. Based on RSPO SCCS Manual, it is explained that the conversion factors of CPO and PK are based on actual extraction.
Status: Comply 5.11 Claims
5.11.1
The site shall only make claims regarding the use of or support of RSPO certified oil palm products that are in compliance with the RSPO Rules on Market Communications and Claims.
Facility did not using logo.
Status: Comply 5.12 Complaints 5.12.1
The organization shall have in place and maintain documented procedures for collecting and resolving stakeholder complaints.
Procedure for Receiving and Settlement of Complaints is include on RSPO SCCS Manual- RSPO Supply Chain Certification Standard No. 001/SCCS/SMF/2018 dated on 02 May 2018. The person responsible for handling complaints is the Manager or the representative, such as an assistant and administration chief. The response to complain about the product must be followed up at least 14 days.
Until this ASA audit, there is no complain on the certified product sold submitted.
Status: Comply 5.13 Management review 5.13.1
The organization is required to hold management reviews annually at planned intervals, appropriate to the scale and nature of the activities undertaken
According to the section 4.2 of this Supply Chain Standard Operating Procedure, GSQM staff scheduled and conducted internal audit for supply chain annually at least 2 months before external audit by CB’s. The result of internal audit and all correctives action shall documented in annual management review meeting. Facility shall ensure this document are in place.
The last internal audit of supply chain has been conducted on 8 – 17 May 2019. Management review meeting has been conducted on 31 May 2019 when all NC’s were closed.
Status: Comply 5.13.2
The input to management review shall include information on:
Results of internal audits covering RSPO Supply Chain Certification Standard.
Customer feedback.
Status of preventive and corrective actions.
Follow-up actions from management reviews.
Changes that could affect the management system.
Recommendations for improvement.
According to the section 4.2 of this Supply Chain Standard Operating Procedure, GSQM staff scheduled and conducted internal audit for supply chain annually at least 2 months before external audit by CB’s. The result of internal audit and all correctives action shall documented in annual management review meeting. Facility shall ensure this document are in place.
The last internal audit of supply chain has been conducted on 8 – 17 May 2019. Management review meeting has been conducted on 31 May 2019 when all NC’s were closed. The internal review also consist of:
Status of preventive and corrective actions.
Follow-up actions from management reviews.
Changes that could affect the management system.
Recommendations for improvement.
There is no specific issues on supply chain arises.
Status: Comply 5.13.3
The output from the management review shall include any decisions and actions related to:
• Improvement of the effectiveness of the management system and its processes.
• Resource needs.
It documented in management review document as written in preventive action.
Status: Comply
3.2.2. (Module D) CPO Mills Identity Preserved Requirements
Clause Requirement
D1 Definition D.1.1
A mill is deemed to be Identity Preserved (IP) if the FFB used by the mill are sourced from plantation/ estates that are certified against the RSPO Principles and Criteria (RSPO P&C), or against the Group Certification scheme.
Certification for CPO mills is necessary to verify the volumes and sources of certified FFB entering the mill, the implementation of any processing controls (for example, if physical separation is used), and volume sales of RSPO certified products. If a mill process certified and uncertified FFB without physically separating them, then only Module E is applicable.
Mill are only received and processed their own FFB. The name of supply bases as follows:
Sukamandang Estate (SME)
Sapiri Estate (SIE)
Baras Danum Estate (BDE)
Kuala Kuayan Estate (KKE) Status: Comply D.2 Explanation D.2.1
The estimated tonnage of CPO and PK products that could potentially be produced by the certified mill must be recorded by the certification body (CB) in the public summary of the P&C certification report. For an independent mill, the estimated tonnage of CPO and PK products must be recorded in the RSPO IT platform, supply chain certificate and public summary audit report. This figure represents the total volume of certified oil palm product (CPO and PK) that the certified mill is allowed to deliver in a year. The actual tonnage produced shall then be recorded in each subsequent annual surveillance report
Current certificate:
Name of Mill Capacity
(tonnes/hour) Supply Chain Model Annual Volume (Tonnes)
FFB CPO PK Sukamandang
POM 60 Mass Balance 236,836 50,920 11,842
Facility has propose the estimate volume of CPO and PK for the next certification period as follows:
Name of Mill Capacity
(tonnes/hour) Supply Chain Model Annual Volume (Tonnes)
FFB CPO PK
Sukamandang
POM 60 Mass Balance 251,000 56,000 12,500
Status: Comply D.2.2
The mill must also meet all registration and reporting requirements for the appropriate supply chain through the RSPO supply chain managing organization (RSPO IT platform).
Sukamandang POM – Sime Darby Plantation, subsidiary of Sime Darby Plantation Bhd has registered in RSPO membership 1-0008-04-000-00 since 7 September 2004.
Sukamandang POM has been registered in IT platform palm trace RSPO https://palmtrace.rspo.org/web/rspo/member- directory which information as follows:
Member Name: Sukamandang POM
Account UID: RSPO_AC1000000331
Core Product: Palm Oil
Member ID: RSPO_PO1000000322
Type of Business: Oil Mill
For example: there is some record of shipping announcement on palm trace
Status: Comply
D.3 Documented procedures