T. BEN HAGLER DOUGLAS WASSON
7. EMOTIONALLY DISTURBED AND/OR DISABLED CHILDREN SA. SAVE A LIFE PROGRAM
8B. CONSERVATION OF ENERGY AND ALL NATURAL RESOURCES
We would like to suggest for consideration '~ouch The Life of a Youth'' as a Theme and/or for the President's Project.
Respectfully submitted, AUBREY E. IRBY
ALVIN F o LOUGH
CHARLES F. MOLDENHAUER, Chairman
Exhibit C BUILDERS CLUBS
A New and Important Opportunity for Kiwanis Clubs 'Background
Kiwanis has a long history of involvement with youth. In the early days, one of the prime interests was a club's relationship with underprivileged boys and girls. Later the interest was further demonstrated in the formation of Key Clubs for high school boys. This involvement presents a 5O-year-old success story.
Kiwanis clubs have taken a renewed interest in college men and women and with the continued study of how best to structure such an organization, there is increased interest on the part of these young people in worthwhile service projects.
Outside of the organization's interest and concern for Key Clubs and Circle K clubs, the record clearly demonstrates a continuing interest in various types of worthy youth groups not totally sponsored by clubs. These include Boy Scouts, Girl Scouts, Boys Clubs, Y.M.C.A., Y.W.C.A., 4-H Clubs, and Big Brothers, to name some as a point of reference.
All of this work has been not only worthwhile for our youth, but it has also provided very heartwarming experiences for individual Kiwanians.
The New Opportunity - Builders Clubs
Times have changed. The make-up of our society and the influences which affect it at various age levels have also changed.
The time to influence a boy or girl to the greatest extent may no longer be best found in either the high school or the university, important as activities related to such groups will continue to be.
Many leaders feel that junior high school youth deserve new and challenging opportunities for personal development by having a close working relationship with adults of the local community.
The philosophy behind the development of Builders Clubs is to provide just such an opportunity.
Outline of the Principles Underlying Builders Clubs and a Plan for their Develo£ment
1. Name - Builders Clubs 2. Purpose
A. To provide opportunities for rendering service to school and community B. To develop leadership potential
C. To foster the development of a strong moral character
D. To learn the joy of working together in worthwhile endeavors E. To foster loyalty to school, community and nation
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3. Membership
Boys in junior high schools would be eligible for membership. The term
11junior high school" would be as defined by local school administrators.
Original members of a Builders Club would be recommended by the faculty and administrators of the school system. New members could also be recommended by members of established clubs.
4.
SponsorshipThe local Kiwanis club would be the sponsor of a Builders Club.
Approval would be given by the school administration.
5. The Faculty Adviser
The school administration would appoint the Faculty Adviser. It would be strongly urged that the Kiwanis club invite the Faculty Adviser to active membership in the Kiwanis club or, if such is not possible, at least honorary membership be granted.
6. Responsibilities Related-to Sponsorship
A. The Builders Club would be the responsibility of the Youth Services Committee or a sub-committee thereof.
B. An annual sponsorship fee as determined by the Kiwanis International Board would be paid by the sponsoring Kiwanis club.
(The sponsorship fee would be determined by as accurate an estimate as possible of the actual costs of services provided by Kiwanis Interna- tional to the local Kiwanis club and the Builders Club.)
C. The Kiwanis club would agree annually in writing that it desired to continue its sponsorship of a Builders Club and that it would fulfill its obligations.
D. The Kiwanis club would forward to Kiwanis International the following information:
(1) The name of the school in which the Builders Club is located (2) The number of members in the Builders Club - September 15 and
January 15
E. The Kiwanis club would agree to have a minimum of one member of the Youth Services Committee or the sub-committee responsible for the Builders Club in attendance at each meeting.
7. Meetings
A weekly meeting is recommended. The time and place would be determined by the school administration and the Faculty Adviser.
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8. Officers - the following are recommended:
A. President B. Vice President C. Secretary
D" Treasurer 9. Term of Office
Officers may serve for the school year or, at the discretion of the school administration and Faculty Adviser, officers may be elected each school semester.
10. Member Dues
Nominal dues of not more than $1 per semester are recommended. All dues are retained in the treasury of the Builders Club.
11. Scope of the operation of Builders Clubs
A Builders Club is a youth project of a local Kiwanis club. There shall be no district or international organization of Builders Club members.
The promotion of the sponsorship of Builders Clubs by local Kiwanis clubs shall be handled by the standing committees of International or the
district.
12. Charter
A charter for a Builders Club shall be issued by Kiwanis International for presentation to the school in which the Builders Club is located.
The charter shall be valid as long as the sponsoring Kiwanis club fulfills its obligations and the Builders Club is in existence. Failure to pay the annual sponsorship fee by the Kiwanis club shall result in the name of the Builders Club being dropped from the official list.
13. Reporting re Builders Clubs
Kiwanis clubs would report activities related to Builders Clubs under Youth Activities.
No reporting would be required of Builders Clubs other than that asked for by the local Kiwanis sponsor for its own record on its program activities.
14. Communication with Builders Clubs
All communication with a local Builders Club would be through the spon- soring club except in response to a specific request which might be made by the Faculty Adviser or school administration.
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15. Control of Name and Emblem
Kiwanis International shall control the name and emblem and its use in the same manner as is the case with the name of Kiwanis, Key Club or Circle K.
16. Club Supplies
Membership pins, sponsorship patches or other such items shall be developed by Kiwanis International and shall be under its controlo 17. Sponsorship Supplies - as provided by Kiwanis International~
A. A brochure for use by Kiwanis International and districts in stimulating sponsorship by clubs.
B. A single Sponsorship Kit including~
(1) How to Sponsor a Builders Club
(2) A charter application and report form giving the information mentioned in (6) above
18. Newsletter
A periodic newsletter (perhaps monthly or bi-monthly) to be distributed by the Kiwanis club to the members of its sponsored Builders Club, giving statistics and helpful hints regarding possible activities for Builders Clubs, will be provided by Kiwanis International.
19. Kiwanis International Board Responsibility
The development and furtherance of the Builders Club project shall come within the scope of the Board Committee on Program Development.
20. Administrative Responsibility
The handling of records, materials, supplies, promotional items and the newsletter shall come within the scope of the General Office opera- tion under the direction of the Secretary and Associate Secretary.
Exhibit 1fal4 _REPORT OF BOARD COMMITTEE ON PROPERTY AND SUPPLIES
TO THE MEETINGS OF THE INTERNATIONAL BOARD OF TRUSTEES February 1-5, 1975
Date of Committee Meeting:· February 4, 1975 Place of Committee Meeting: General Office
Present: Members - Maurice Gladman, Carl Fo Miller
SUPPLIES
Chairman - Jack Po Delf
Staff Members - Thomas W. Fitzgerald, Richard A. Misch, Frank Schwerthoffer
Others - Hilmer Lo Solberg, EoBo "Mac" McKitrick, Ernest Sturch,Jr.
The sales figure ·of $345,366 for the first quarter of 197 4- 7 5 is approximately
$28,000 ·ahead of last year. Gross Profit at December 31, 1974 was $148,000 compared to $141,000 at this same time last year. As you know, we had hoped to do even better than this. However, the economy has been troubled in the last few months, and we real"ize that it has had a definite effect on our sales, and will continue. to affect the supplies operation until such time as there is a
leveling off.
The promotion activity for the sale of club supplies has increased considerably this year, and we will continue to promote the supplies operation at every appro- priate opportunity in the three remaining quarters of this administrative year.
We have stepped up the pace considerably to assure the best year possible under the current economic circumstances.
You probably have noticed our new four-color ads in THE KIWANIS MAGAZINEo While color ads to promote the supplies items may be more expensive than black and white, sales results to date indicate that with color we will realize more out
of our promotion dollar. In addition, we are getting more than one use out of our color separations used in the Magazine. For the first time we will be utiliz- ing four-color on all of the four covers in the Supplies Catalog next year.
As an example, the promotion of gifts for ladies by the use of four-color flyers and four-color ads in THE KIWANIS MAGAZINE has been done at a minimum of expense by utilizing the same color separations in both media. ·The same color spearations are to be used in the Supplies Catalog, thereby reducing costs. This promotion has resulted in a substantial increase of sales over the same period of last year.
For instance, the sales figure for bow knot pins at January 31, 1975 was 783 while last year the figure was 425,
Presented to the Property and Supplies Committee were 11 items of which 4 were specifically related to the forthcoming Bicentennial and 3 items were convention items. The remaining items were to be used as staple catalog materials. The new items were reviewed and accepted. They are to be ordered in minimum quantities.
In order to observe and to better understand supplies problems, the Supplies Committee suggested that Torn Fitzgerald and/or Frank Schwerthoffer each attend one or two District Conventions, on a trial basis. It was further suggested that the Illinois-Eastern Iowa, Indianq> and Wisconsin-Upper Michigan conventions be considered, to keep travel expenses to a rninimumo
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It was also decided to prepare a questionnaire regarding supplies problems at the district level. This questionnaire is to be mailed to governors and lieutenant governors.
PROPERTY
The Board Committee received the operating statement for the General Office
property for the first quarter of the 1974-75 Administrative Year. The committee reviewed the budget and expenditures to date and received a report of necessary repairs to the property. The committee directed the staff to develop a priority list of the necessary repairs and refurbishing needed to maintain the General Office and have it available for the April meeting.
The Board Committee then toured the building and expressed concern over the use of the floor space as allocated on the lower level. The committee directed
the staff to study this area, also to have our insurance company review the
lower level in reference to the location of fire extinguishers and other possible improvements.
The committee then toured the storage space located on State Street. The commit- tee directed the staff to investigate a more effective use of this area and see if the windows can be covered. ·
I move this report be received.
Respectfully submitted, MAURICE GLADMAN
CARL F. MILLER
JACK P. DELF, Chairman
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Exhibit #15 REPORT OF BOARD COMMITTEE ON PUBLICATIONS AND ADVERTISING
TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES February 1-5, 1975
Date of Comm~~tee Meeting: February 4, 1975 Place of Committee Meeting: General Office
Present: Members - Paul Chandler, Ralph C. Keyes Chairman - Merald T. Enstad
Staff - Nick G. Geannopulos, David Williams, Burton Harris, Betty Nakanishi, Jane Bushwaller, Michael Wujcik, Scott Pemberton, R. P. Merridew
Others - Roy Wo Davis, ,Stanley Schneider
The chairman opened the meeting with a review of current publishing costs and plans to request a subscription increase by delegates at the Atlanta Convention.
The staff reported on background material outlining the large increases in the
"Three P's" of paper, printing, and postage for distribution at the regional Governors Conferences, use in the Bulletin for Kiwanis Officers, and in the magazine. Also reviewed were steps taken to economize on costs without damaging
the basic quality of the magazine, which have included limiting each issue to 48 pages and eliminating expensive devises such as pullout calendars, maps,
and gatefold covers by integrating this content into the magazine's regular pages.
While the above publishing costs have escalated at a dramatic pace, increases in office and staff costs have been held to 5~ percent. After studying projected costs for 1975-76, which suggest that the $2 subscription fee must be increased by 71¢ for the magazine to be fully self-supporting that year, the committee unanimously recommended a subscription increase of $1, which will permit the magazine to continue publishing within its anticipated income.
The December 1974 Comparative Statement of Expenses was then reviewed. As of the first quarter (October through December), the magazine incurred a deficit of
$4,802080 compared to last year's surplus of $14,713. While this figure is some- what higher than anticipated, it should be noted that many of the items are
either nonrecurring or have been accounted for earlier than usual. This includes such items as commissions, advertising promotion, etc. In a comprehensive report on editorial content, art, and design, the staff noted continued progress and improvements in several areas. Though working within a 48-page limit, the maga- zine continues to present five full feature articles in each issue, covering more topics than ever before. Through advance planning and close coordination between the editorial and graphic personnel, the Scene section is becoming a much more attractive and functional news department, and increased emphasis and display is being given to such stories as new club building and membership development through the use of "featurettes" on successful clubs and Kiwanianso Major
Emphasis support is strong with articles on both Aging and Learning Disabilities.
Six features are scheduled to support convention attendance, and the travel insert was moved to the February issue instead of May to further encourage early planning for convention attendance. Canadian content has remained strong with two feature articles on Canadian subjects and two editorials by Canadians in recent issues.
Planning for the future includes a particularly dramatic feature launching Kiwanis' observance of the US Bicentennial activities of clubs and members throughout the October 1975 to September 1976 Kiwanis observance. Also in development is a com- plete redesign of the magazin~ to increase its attra~tiveness and readability.
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The art and production staff also noted that additional use of material originated by the magazine is being achieved, such as the possible use of the February Atlanta cover for the Convention Program cover at no additional cost. The department
produces some 500 such collateral pieces each year, and the chairman and other members particularly praised the new information leaflet, "Kiwanis: Facts for members, prospective members, and friends" for its excellent design and content,
though it was produced at a very low cost by doing most of the work in-house.
The report on advertising indicated that, while the industry picture is down in a tight economy, advertising in THE KIWANIS MAGAZINE is remaining fairly constant.
The January 1975 advertising rate increase is not reflected yet because contracted advertising is protected through Marcho Changes in sales representatives were reported in the various Kiwanis Magazine sales areas" An exchange of ads at no cost with Nation's Business was described, in which a full-page ad on THE KIWANIS MAGAZINE will appear in the March issue of Nation's Business, read by 300,000 key
industrial executives, and THE KIWANIS MAGAZINE will run a comparable-cost ·ad for Nation's Business.
Finally, plans for Magazine Week, including promotion of a revised Magazine Week Kit, were reviewed, and results of a delivery survey were presented, which
indicated that most copies are arriving in-good condition. It was also announced that a new readership·su+vey has been mailed to a select group of clubs according to their size and location. Response to this survey will be presented at the next meeting of the committee.,
Respectfully submitted, PAUL CHANDLER
RALPH C. KEYES
MERALD T. ENSTAD, Chairman
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I
REPORT OF BOARD COMMITTEE ON PUBLIC RELATIONS TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES
February 1 - 5, 1975 Date of Committee Meeting: February 3, 1975
Place of Committee Meeting: General Office
Present: Members - James C" Brooks, E, B, McKitrick Chairman - Paul Cha'ndler
Sta£ f Members - John L, McGehee, Carl Pounds, R.. P <• Merri dew Others - Roy W. Davis, Douglas Wasson, Stephen H. Hart, Jr.
Exhibit 4/=16
1. The committee heard an operation report by the staff director of public rela- tions which included the following highlights:
- A Bicentennial kit, complete with necessary graphics (pictures of the
logotype, parade float designs, window and county fair display ideas, etc.) is scheduled for distribution to all U.S. Kiwanis clubs in the March general mailing.
- All administrative adjustments in the operation of the Connelly Medal program called for at the time of the last meeting of the Board Committee are being undertaken, i.eo, notification of winners by the 'president of the Kiwanis International Foundation; recommendation that those nominees not approved be considered for Medals for Valor; and publicity on the program in the Public Relations Bulletin, Bulletin for Kiwanis Officers, and, sometime this year, in THE KIWANIS MAGAZINE. Stories on the program will also be sent to dis- trict bulletins.
The public relations department, in carrying out its support role, is work- ing with the convention department in promoting convention attendance; with the program development department in promoting and publicizing MISSION FULFILLMENT; and with the membership development and personnel department in promotional material on Kiwanis, and on the advantages of Kiwanis membership.
- A campaign is underway to encourage current subscribers to complete the PANORAMA series if they have not yet done so. Also, repeat sponsorship is being offered current sponsors at $50.00 per quarter, as contrasted with
$95.00 per quarter for original airing.
- A report on the extent of Kiwanis participation in the UoS. and Canadian national legislatures will be forthcoming in the near future.
2. The committee considered proposed copy for a plaque which will be placed on the USS Arizona memorial at Pearl Harbor, Hawaii this summer during the California-Nevada-Hawaii district convention, on behalf of the Kiwanis clubs of the United States. Copy reads:
In reverent tribute To the men of USS Arizona
And all who gave their lives here in 1941
In keeping with the personal sacrifice which has made the nation great, Presented at the time of the 200th anniversary of the nation
by the Kiwanis Clubs of the United States
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Recommendation #1:
The committee recommends that copy set forth above be approved, and that it be sent to the U, S. Navy at Pearl Harbor for final approval by Naval officials prior to being placed on a metal plaque,
I move that recommendation 1 be adopted.
(adopted)
3. The committee heard a detailed report on Bicentennial plans which included:.
- Currently 23 districts have now appointed district Bicentennial Chairmen All clubs are being urged to do so.
- A strong program of support publicity and promotional effort including a series of newsletters, articles in THE KIWANIS.MAGAZINE, the Bulletin for Kiwanis Officers and the youth publications will be undertaken commencing
just prior to the October 1, 1975 beginning of the observance.
- The Bicentennial kit contains some 14 major activity sections to guide participating clubs.
- Two special "graphics" were presented: layout for a presentation banner- ette which will contain miniatures of all 50 U, S. state flags; and a plastic presentation plaque for the "Volunteer of the Year" program. Both will be "sales items." The bannerettes will be offered to U. S. clubs as
"Bicentennial gifts in reverse" to clubs outside the United States. The plaques will be offered to U. S. clubs for use in honoring volunteers in the community in any of a number of ways suggested in the kit.
In discussion which followed, Committee Member McKitrick suggested that the two Canadian districts be invited to appoint U, S. Bicentennial chairmen as liaison people with the U,, S. effort, if they so desire. The committee com- mended the staff on progress made in Bicentennial planning and expressed its detennination to do everything within its power to promote the observance.
Recommendation #2:
The committee recommends that the bannerette and the plastic plaque of colonial design be approved as sales items to U. S. clubs to help them dramatize the Bicentennial observance.
I move that recommendation 2 be adopted.
(adopted) Recommendation #3:
The committee recommends that all structured areas be invited to appoint U. S .. Bicentennial chairmen as liaison. people with the U" S. effort if they so. desire.
I move that recommendation 3 be adopted.
(adopted)