EPORT OF BOARD COMMITTEE - Board Minutes, 1960-06

... -· ON -

~mTms

TOT.HE MEETING ON J11NE 25, 1960

THE INTERNATIONAL BOARD OF TRUSTEES

Exhibit fr

DATE OF COMMITTEE MEETING: June 24, 1960

PIACE OF COMMITTEE MEETING: Miami Beach, Florida PRESENT: Members:

Chairman:

Staff' Members:

C, L. Morris, Don Parker Clum Bucher

L.A. Hapgood, Percy Shue, Frank Lawrence

Your committee reviewed the entire "OQ⁰ program now being utilized by over 700 -clubs who have distributed over 900.,000 "red" ucQ" Leaflets and over 65,000

"green" ''CQ" leaflets. The program is growing every a.ay. Radio and TV materials have been expanded and the new "blue" "CQ" leaflet is now ready. The Broaa_sia_e to stimulate con~aunity"wide tie-ins will have its debut here at the Convention.

The Indiana UniYersity leaflet and program of promotion was discussed and your committee recommends that this pi--oject be approved and. be recommended as suitable for use~by any college or university. Any college or university wishing to vary the questions and wishing to use the art work definitely relating its activity specifically to "CQ" must have its statements approved by Kiwanis International.

I move the adoption of recommendation number 1.

Also as a matter of interest it is good to report increasing interest in the program by groups outside of Kiwanis such as Boys State and Girls State as well as business and industries.

In the matter of future promotion, your committee recommends that special emphasis be placed upon the over-all promotion during the month of September.

I move the adoption of recormnendation number 2.

Your committee is considering other new materials such as a leaflet on the Novem- ber election. In connection with the promotion a full scale effort involving the

International Committees, the districts and clubs will be undertaken in the coming months. It is hoped that the district governors will give stimulating leadership

so as to extend the influence of the program to as great a degree as possible.

rn

regard to the matter of the presentation of the Braille Bible by the Michigan District Chairman of Boys and Girls Work, Dick Reichard, to a blind boy selected from the Miami Area, your committee wishes to invite President Albert to partici- pate in this brief ceremony if possible. The presentation will take place at the opening of the Conference on Youth Service Ideas presided over by the Chairman of your Boa.rd Committee on Monday at 2:30 p.m. in the West Ballroom of the Fontaine- bleau Hotel.

(

... 2 ..

Your conunj_ttee wishes to report continued study on the matter of recognition of the individual member in regard to his participation in his club. Additional ideas would be welcomed from any and all Board members. There is some feeling that the matter may well be one for consideration by each local club with a few general guidelines to be offered in the form of a Club Committee Bulletin. It is also recognized that the matter of the type of recognition must be considered.

Your connnittee is considering various possibilities in this field from a specific award to several possible awards in various fields of endeavor.

With reference to the study in connection with radio and television forums, your committee heard further reports on the continuing contacts being maintained between the General Office and WGN. The WGN officials are just as enthusiastic if not more so than in the original discussion regarding the possibilities of such a project. It now seems highly desirable to do an all-out exploration of all possibilities even to the point of producing a pilot forum for additional study in terms of the effectiveness of the format.

A weel~ly series would be highly preferred. A season from October first to about May

15

would be ~easible. One medium could be used with the other being added later. Long range objec•bives need to be outlined, together with some consideration of the type and scope of the audience to be reached. Such decisions would, of course, affect the types of programs which would be made firm. Further discussion of the type of moderator who would be ideal has taken place as well as additional thought to cost. The moderator plus the staff and clerical time to adequately service the project seem to be the basis for the greatest cost factor.

With good long range pla1ming, it seems highly possible to get the people who appear on the program as guests to do so at very little if any cost •

. Your committee recomraends the continued study of this whole matter of forums as suggested by WGN looking toward the establishing of general objectives, type of audience to be reached, and the determination of a i.entative budget and as many as possible of other details prior to the August Board meeting.

I move the adoption of Recommendation number 3.

Your committee offers the following recominendations on short range objectives for the consideration of the Board:

That the study of all club connnittee materials be continued to the end that each piece will have been reviewed for restyling, revamping, elimination or replace- ment so that the best interests of large and small clubs as well as clubs in large and small communities may be served as efficiently as possible.

I move the adoption of Recommendation nuntber

4.

That careful attention to the matter of fellowship in club meetings is mandated with the resultant suggestions for improving this vital aspect of club life.

I move the adoption of Recormnendation nuinber 5.

That continued study on further improvement in the aids to good club programs be undertaken with careful consideration of the current suggestions including the utilization of the lt-eutenant governor as a stimulator of increased stature in this. area.

I move the aq.option of Recommendation number 6.

: , ' . ' i I " .. I '. .. \. '

That there be undertakeµ a_:i;eal ~ppra,is!tl bf the whole tnatte:t;- bf committee coordi- rta•tion, aommunication ahd education on the duti~s and operational procedures funda~ehtal to a successful committee operation.

I move the adoption of Reconnnendation number 7,

Your committee recognizes the importance of the proper assimilation of ail m~mbers and suggests further utilization of the current materials as well as the study of new methods of bette1., pre-induction ed.ucation, i11duction and follow-up of new mem•

bers.

I move the adoption of Recommendation number 8~

Your committee wishes to hold over to August the matter of any special recognition of district and/or division chairmen.

I move the adoption of Recommendation nmnber 9.

The suggestions of the International Committee on Achievement Reports were considered in de·bail and all these suggestions are recommended for adoption. A copy of these recommendations is found in the official minutes of the meeting of this committee.

I move the adoption of Recommendation number 10.

On the matter of being listed as a cooperator in the program of the Council for Economic Growth and Security, it is recommended that although to some extent both Kiwanis and this organization share common goals, yet we not allow our name to be listed but at the same tllne assure this group that we wish to be kept informed on their program and to have samples of their promotional ideas for consideration,

I move the adoption of Recommendation nmnber 11.

In regard to the recognition of scholarship achievemen·b in youth, it is recommended that the supplies committee carefully consider the KBF award as a suitable type to be stocked as a sales item to accommodate the further expansion of this e)ccellent program. in our local communities carried out in cooperation with the school systems.

I move the adoption of Recommendation nun1ber 12.

I move this report be received.

Respectfully,

c.

L. Morris Don Parker

Clum Bucher, Chairman

REPORT OF BOARD COMMITTEE

-~---

ATTENDANCE

AND

MEMBERSHIP TO THE MEETING ON

JUNE

25,

¹⁹⁶⁰

2!

THE OOERNATIONAL BOARD OF TRUSTF~§.

DATE OF COMMITTEE MEETING: June 23, 1960

PLACE OF COMMITTEE MEETING: Miami Beach, Florid.a

PRESENT: Members:

Chail"'lllan:

Staff Member:

Clum Bucher, Edward

c.

^Keefe

Dr. R. Glenn Reed, Jr.

Kenneth Greenaway

E;Khibi t

#8

The conn.nittee considered the short range objectives and considers that the conclusions set forth in the preceding report {on Special Membership Study) fully,embrace our thinking on this subject and we urge immediate action.

The metropolitan calculations were studied and it is recommended that those clubs showing

a

small membership compared to their connnunity population should receive special encouragement by the International Committee on Attendance and Men1bership for an inunediate membership effort.

The committee discussed at length the Privileged Membership situation and, as stated in the Dreceding report, suggests that a change is definitely needed. How- ever, this question will be discussed in panel forums at this convention and should evolve :further information as to club reaction and additional solution. 'l1h.erefore, the committee thinks that this should be retained for further study and reported on at the August Board meeting.

The committee is very much disturbed over the unusually heavy negative reaction to the new attendance rules relative to make-up credit by committee activity. Typi•

cal reaction has been:

"I notice in the Kiwanis Bulletin of June that it has addition to Attendance Rules. What is a poor secretary to do? Who is to certify that John Doe did one hour work on some service project? Et cetera, et cetera, et cetera.

"I hope you already have or can get :f'rom the International Convention some clear rules for a secretary to use by the first of July.

"Personally, I think they have sold the whole house, doors and windows in- cluded, because without attendance you do not have a live club."

(J. L. Bentley, UPTOWN, LONG BEACH, CALIFORNIA.)

"It is the considered opinion of our Board of Directors that the use of committee activity as a substitute for attendance at a regular club meeting will be abused and that a lowered attendance at regular meetings would re-

sult.

we

also believe that committee activity should not be considered a substitute for regular Kiwanis attendance, but should be the privilege of committee members as a part of their civic responsibility.

"We do believe, however, that attendance at an official, scheduled meeting of a Circle Kor Key Club should be consi~ered a make-up meeting. In our opinion there is a definite difference between these club meetings and committee meetings.

REPORT OF BOARD COMMITTEE

-~----

ATTENDANCE

AND

MEMBEBSHIP

TO THE MEETING ON

JUNE 2,, 1960

2!

THE INTERNATIONAL BOARD OF TRUSTEES

DATE OF COMMITTEE MEETING: June 23, 1960

PLACE OF COMMITTEE MEETING: Miami Beach, Florida PRESENT: Members:

Chairman:

Staff Member:

Clum Bucher, Edward C. Kee f'e

Dr. R. Glenn Reed, Jr.

Kenneth Greenaway

Exhibit

#8

The committee considered the short range objectives and considers that the concl1.t- sions set forth in the preceding report (011. Special Membership Study) fully·embra.ce our thinking on this ·subject and we urge immediate action.

The metropolitan calculations were studied and it is recommended that those clubs showing

a

small membership compared to their community population should receive special encouragement by the International Committee on Attendance and Membership for an inunediate membership effort.

The committee discussed at length the Privileged Membership situation and, as stated in the preceding report, suggests that a change is definitely needed. How- ever, this question will be discussed in panel forums at this convention and should evolve further information as to club reaction and additional solution. Therefore, the committee thinks that this should be retained for further study and reported on at the August Board meeting.

The committee is very much disturbed over the unusually heavy negative reaction to the new attendance rules relative to make-up credit by committee activity. Typi- cal reaction has been:

"I hope you already have or can get from the International Convention some clear rules for a secretary to use by the first of July.

"Personally, I think they have sold the whole house, doors and windows in- cluded, because without attendance you do not have a live club."

(J. L. Bentley, UPTOWN., LONG BEACH, CALIFORNJ.A)

sult.

We

also believe that committee activity should not be considered a substitute for regular Kiwanis attendance, but should be the privilege of committee members as a part of their civic responsibility.

"We do believe, however, that attendance at an official, scheduled meeting of a Circle Kor Key Club should be considered a make-up meeting. In our opinion there is a definite difference between these club meetings and committee meetings.

... 2 ..

"The Board of Directors voted to go on record as opposing the changes in tbe official attendance rules as set out in Section 1 of Rule

3.

We pro- pose that this be made a matter of discussion of the International Conven~

tion if it is within our province to do so."

( Dale T. Bartlett, TULSA, OKIAHOM'A)

We believe that attendance has been a fundamental part of the strength of Kiwanis and that this rule will d.o irreparable harm. It is obvious that this will be a point of major discussion at our panel sessions and could prove embarrassing to the Board. A source of friction here could have a detrimental effect on the dues increase and the possibility of a resolution from the floor of the convention is a a.efinite possibility. The Committee believes that this rule was possibly passed without sufficient study and very sincerely requests that the effective date be delayed for further study of the rules and possible change. This could be done by a letter to all club presidents sent out immediately, this letter to request a response as to the reaction of the clubs as to this rule.

The Committee recommends:

1. That the International Committee on Attena.ance and Membership be made aware of

"high ratio" - i.e. low membership .. high population, communities and be urged to take action.

I move that recommendation l be adopted.

2. That the Committee retain for further study the question of a change in Privi- leged membersh:i.p.

I move that recommendation ²be adopted.

3. That the effective date of the new attendance rules, 3 i and 3 j, be delayed for further study and possible change. ^Aletter to this effect would be sent out immediately to all club presidents.

I move that recommendation 3 be adopted.

I move this report be received.

Respectfully, Clum Bucher Edward C. Keefe

Dr. R. Glenn Reed, Jr.

REPORT OF TKE BOARD COMMITTEE ON ATTENDANCE AND MEMBERSHIP ON TI-IE: SPECIAL MEMBERSHIP STUDY

TO THE INTERNATIONAL BOARD OF TRUSTEES JUNE·25, 19-§_Q

Exhibit

9

President Albert assigned to our committee the job of collecting, correlating, and interpreting conclusions of the various Committees following their studies of the Special Membership Study Report .. It would be impossible to summarize these findings without leaving out good ideas and thoughts; therefore, all of the material is being forwarded to the International Office along with this report for further utilization by the affected Committees.

The strong interest and the intelligent, aggressive thinking of the men who made these studies has made the task of compilation a more challenging one and has left this committee with the impression that much good w:i.11 result from this study. The need now will be for action.

This report is not intended to be a substitute for the recommendations of the Special Membership Study Committee for we believe that they are excellent and heartily commend Past President Park Arnold and his Committee. Their recommendations should be considered .e. part of' these conclusions and this report

should.be considered an enlargement upon their ideas with special emphasis on the fact tha:t; the report was studied by the various committees with their special interests and problems in mind.

Conclusions:

l. Membership has been and still is a matter of concern. It shov.ld not be called a ¹¹p1"oblem" in a negative sense but should be approached in a positive, aggressive manner.

2. No "crash" programs should be attempted and new ic1ea.s should be eval- uated as to their long term worth and not as to their immediate possibilities of success.

3, our present system of reporting members moving away from their clubs should be improved. However, our primary fault here is that there is no comprehensive system of follow-up to assure that the man is retained for Kiwanis by induction into a Kiwanis club or the formation of new clubs using the former Kiwanians as a nucleus. When we lose a member, it is primarily the fault of the club and the lack of an effective follow-up system.

4. Fellowship should become a major program in Kiwanis.

5. Kiwanis is not doing an adequate job of Public Relations. We strongly recomm.end the establishment of an International Committee on Public Relations. Good Public Relations at every level will greatly help our membership situation.

6.

A concerted effort should be made to make all of our literature more concise and thereby more effective. There is no need to differentiate this material for the size of the clubs.. Direct mailings to club committee chairmen are not practical (why not use the Magazine?)

.. 2 ....

7.

Our training system, while good, should be improved at every level.

This will require much study that should be started at once in order to be effective for next year. One major point along this line• it is the little things ·bhat make the difference between good and excel~

lent.

8. A system for the evaluation ot the work of Kiwania.ns at district and International levels would be a great help. Some men do a.n outstanding job - and a.re never used again - and others continue to progress while failing to do the assigned job (a constant complaint of the Committee Chairmen was that they were getting very little response from their mem•

bers .. this is intolerable). More education is needed as to the eJ.ec ...

tion of officers at every level.

9. The ueed for good club bulletins in evea club should be stressed.

10. The reorganization of committee structure, now being studied by the Co:m:mittee on Organization Structure, should be completed as soon as possible~ Some changes are needed (the ones recommended by the Interna-

tional Committee on Attendance and Membership are worthy of consideration).

11. Attendance should not be made a "step-Child. ⁰ It is still a very fundamental part of our success. However, the membership should be educated as to a reasonable attitude toward attendance, International and Dis- tricts should lower their ratings on attend.a.nee, i.e. make 90% the top figure in point systems. Perfect attendance should be an individual proposition and not a club proJect.

The clubs :rnust be educated as ·to -the value of the "attenders" who do not.

wish to work all the time.

"F,xplore and exploit the reasons that brine; men into Kiwanis rather than discourage or deplore them."

12. Personal sponsorship should be ma.de a. permanent part of our membership programs.

14.

16.

17.

Annual films A film in connection with our 5oth Anniversary is a wst.

are desirable. -

Each committee should have a major program every year (such as C Q) but minor additional programs are also vital and necessary. There is a definite need for new stimulating proJects for each year.

Divisional meetings can be held too often and two a year is probably an optimum ( suggestion only) . The Di tris ional chairman system is not work- ing. We suggest either its entire elimination or the use o:f' ti've zone chairmen in eacb District.

An outline should be prepared for club officers on the subject "Decorum of Club Meetings. ¹¹ It should include how· to preside effectively at Board Meetings. There is a need tor better leadership at the club levelv

The Magazine should incorporate the Officers Bulletin in order to reach all members.

18. A study should be made wi"th the simple objective of determining ,.what makes up a good Kiwanis Club - where do they fail'l"

Dalam dokumen Board Minutes, 1960-06 (Halaman 80-96)