1978
$
907,343 182,000 26,010 29,688 23,706 58,233 l 64,100 546,815 162,833 448,406 352,637
-o-
43,595 8,386
* 15,153 2,968,905
299,669 176,561 94,279 62,281 149,212 295,545 122,479 176, 105 36,306 78,734 61,273 122,156 71 O ,836
314,201 121,952 2 ,82l
,589$ 147,316
1978
&1977
1977
- -
$
85 l ,929 180,288 19,910 26,730 2,507 49,494 142,446 542,202 125, 138 430,738 304, 150 48,410 6,989 9,173 2,219 2,742,323
251,410 159, 115_
82, 131 54,032 158,456 259,501
93,240 162, l l
l33,496 64,266 55,013 100,507 649,558
291,248 1 0 1 , 979 2,516,063$
226,260Variance Favorable (Unfavorable
J$
55,414 l, 712 6, l 00 2,958 21,199 8,739 21,654 4,613 37,695 17,668 48,487 ( 48, 41
o)36,606
(
787) 12,934 226,58r
(48,259) (17,446) ( 12,148) ( 8,249) 9,244 (36,044) (29,239) (13,994) ( 2,810) (14,468) ( 6,260) (21,649) (61,278)
. (22,953)· (19,973) (305,526)
$ (78,944)
REPORT OF THE COMMITTEE OF PAST PRESIDENTS TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES
June 292 1978
Date of Committee Meeting: June 23, 1978
Place of Committee Meeting: Hotel Omni, Miami, Florida Present: Members - Fred G. McAlister, Q.C., Donald B, Rice,
Exhibit 117
Walter J, L. Ray, Donald T. Forsythe, Reed C. Culp, Albert J. Tully, I. R. Witthuhn, Merle H. Tucker, Charles A. Swain, James M. Moler, Harold M. Heimbaugh, Robert F. Weber, T. R. Johnson, Wes H. Bartlett,
Lorin J, Badskey, William M. Eagles, M.D.,
Ted R. Osborn, and O. E. Peterson (Honorary Member) Chairman - Roy W, Davis
Absent - H. Park Arnold, Don E. Engdahl, Edward C. Keefe, J. 0. Tally, Jr.
Staff Member - Percy H. Shue
The Committee of Past Presidents was in session from 9:30 a.m. until 3:00 p.m. on Friday, June 23. Eighteen Past Presidents and Honorary Member
0. E. Peterson were in attendance during the entire meeting. Past Presidents H. Park Arnold, Don E. Engdahl, Edward C. Keefe, and J. 0. Tally, Jr., were unable to attend the meeting but Past President Ed Keefe was expected for the Convention.
Following the call to order and invocation, the Past Presidents stood for a brief oeriod of honor and tribute in memory of Past Presidents Ed Moylan and Glenn Reed, who passed away since last we met.
President's Visit to the Committee Meeting
The Committee welcomed President Maury Gladman to its meeting. The President extended greetings and then gave a brief report on the "State of Kiwanis11 and highlighted the record growth rate currently being enjoyed around the world.
He characterized the atmosphere as one of enthusiasm and excitement everywhere.
The President also commented upon several areas of concern, including the
Group Term. Life Insurance Program, the anticipated financial deficit at the end of the year, and the continuing concern.about delinquent dues from overseas clubs. He expressed his deep gratitude to the Past Presidents for the support they are providing him during his administrative year.
The President also reported to the Committee that he had appointed a Selection Committee in anticipation of the retirement of Secretary Reg Merridew and that
the Selection Committee had been approved by the Board. The counsel of the Committee is two-fold: (1) that the duties of the Selection Committee be clearly defined, and (2) that the role of the Selection Committee be limited to selection and not be concerned with the organization of duties within the General Office.
2 President-elect's Visit to the Committee
The Committee also welcomed President-elect Bill Solberg to its meeting.
The President-elect extended greetings and solicited the continued counsel and assistance of the Past Presidents during the approaching administrative year.
Group Term Life Insurance
Several of the Past Presidents raised questions about the Group Term Life Insurance program recently announced. Recognizing that the program had been initiated as an additional service to members, the Past Presidents expressed general concern that, however well conceived, an insurance program of this nature has overtones of a commercial operation which, in the eyes of many, runs counter to the image of Kiwanis International as a service organization.
During the joint luncheon, the Committee raised several specific questions regarding the use of the membership mailing list and the terms of the contract and were reassured by the President on several points of concern.
Superstar Night
As the Committee indicated in its report to the Board a year ago in Dallas, it is the unanimous judgment of the Past Presidents that the major components of every Kiwanis convention should reflect education and inspiration and that an entire Monday evening program devoted to entertainment, for which those in attendance must pay, runs counter to the original purpose of a Kiwanis con- vention and smacks of commercialism. The Committee strongly favors a return to a family event at no cost to those registered for the convention and would especially favor a focus upon our sponsored youth organizations.
Recommendation #1:
The Committee recommends that its opposition to Superstar Night as a convention program feature be reaffirmed and that future Monday evening programs at conventions be scheduled as family events, open without additional costs to registrants and focused upon the talents and achievements of youth.
The 1983 Convention Site
The Committee is aware that the decision of the Board to announce Europe as the site of the 1983 convention was arrived at after consideration of a number of possible obstacles and objections to holding a convention outside of the continental United States and Canada. Nevertheless, the Committee retains its concerns, especially as they relate to the problems of high
costs, limited available facilities, and the near certainty of greatly reduced club representation, and believes that the seriousness of these warrants
reconsideration by the Board of its decision.
3
Reconnnendation #2:
The Connnittee recommends that the decision of the Board to hold the 1983 convention at an as yet undetermined site in Europe be reappraised and that the 1983 convention be rescheduled for some site in the continental United States or Canada.
The Special Committees on Leadership Education and Overseas Extension Past Presidents Bob Weber and Lorin Badskey reviewed the highlights of the reports of the Special Committees on Leadership Education and Overseas Extension, which they chaired respectively. They also commented upon Board reaction to the reports and indicated that certain reconnnendations of the Connnittees had been adopted by the Board, sane had been rejected, others had been held for future study, and several had not been specifically responded to. They expressed the opinion, furthermore, that they believe that there would have been a greater degree of acceptance if the Special Corrnnittees had had an opportunity to discuss the recommendations directly with the appropriate Board Committee.
The Committee requests that all unresolved items in the two reports be kept alive rather than tabled indefinitely. The Past Presidents who are members of the Committee indicated their willingness to meet with Board Committees to assist in such further resolution, perhaps at the time of the fall Council.
In any event, the Committee does request that the Board acquaint the Connnittee of its final disposition of all recommendations included in the two reports.
Luncheon Honoring Past Presidents at Council
The Committee reiterates its position that, at the Council luncheon honoring the Past Presidents, it would be preferable to have a speaker selected from the Committee. The primary rationale for this position is that only one who has sat as a member of the Committee can speak from the viewpoint of the
Past Presidents, and this was the original concept of having a Past President address the Council.
Recommendation #3:
The Committee recommends that the Board select a member of the Corrnnittee of Past Presidents as the speaker for the Council luncheon honoring the Past Presidents.
The Kiwanis Magazine
The Committee has some concern about the possibility of observations made in the Kiwanis Magazine being construed as statements of official policy or changes in policy, whether or not they are so intended. A case in point
4
is a recent reference to a Kiwanis club consisting primarily of band members who met for rehearsal and the observation that this was an
illustration of how a Kiwanis club can function "when freed from traditional concepts of what a Kiwanis club should be."
Recommendation #4:
The Committee recommends that it convey to the Board its concern that items in the Kiwanis magazine should not include statements incorporating broad and general terms which might be construed by the reader as expressing official policy or changes in policy.
Financial Concerns
The Committee invited Comptroller Bob Kavanagh to appear at its meeting and respond t.o several specific questions. The Comptroller indicated that no part of the income from Life Member Status applications is
currently allocated to International Extension; that the excess of income over costs from liability insurance billings for the current year is
$23,706, $13,000 of which was budgeted as program cost and $10,706 placed in reserve to offset future premium costs; and that, as of May 31, the total of accounts receivable for overseas clubs was approximately $60,000.
He further indicated that the latter amount represented approximately 15%
of total receivables and included about $8,000 of writeoffs of accounts of 43 overseas clubs whose charters were revoked by the Board at its s.pring Board meeting.
For its September meeting, the Committee requests an itemized list, club by club, of overseas delinquent clubs, showing the name of the club and the amount of the delinquency, for review and further discuss ion.
Other Items
Past President Roy Davis briefly reviewed the financial status of the Kiwanis International Foundation,
Several Past Presidents are o:>ncerned about the amount of materials and
elaborateness of materials currently being developed by Kiwanis International to support Major Emphasis Programs. They feel that this has led to both waste of materials and confusion among club leadership as to what is expected
of them. Feeling was expressed that not enough is left to the imagination of club leadership and that a better service would be to provide brief project suggestions and simple guidelines.
The Committee expresses its thanks to President Maury and President-elect Bill for appearing before it and to the entire Board for the arrangements made for the Past Presidents at this convention. The Committee, furthermore, reaffirms its complete support of the Board and its desire to assist the Board whenever the Board wishes to call upon it.
ROY W. DAVIS, Chairman
SUMMARY OF THE MEETING OF THE
BOARD OF TRUSTEES OF THE KIWANIS INTERNATIONAL FOUNDATION Miami Beach, Florida
June
25, 1978
Exhibit /18
A meeting of the Board of Trustees of the Kiwanis International Foundation was held on Sunday, June
25, 1978
in the Hi 1 lcrest Room of the Omni International Hotel in Miami, Florida. The following is a summary of that meeting:1. A report of year-to-date contributions to the
1978
Voluntary Birthday Gift Contribution Campaign was give~, stating that as of June16
contributions had reached$185,327.72,
as compared to$168,294.91
as of June10, 1977.
It was stated that the Foundation1s goal of$190,000
for the current campaign should be reached by July31.
Campaign expenses were slightly higher than last year due to inflated increases in costs. Approval for a1979
Voluntary Birthday Gift Contribution Plan Campaign was also given.2. A report of other Foundation fund-raising programs was also given, showing 56 Life Fe! lows, 11 Tablet of Honor Recipients, 13 Memorial Fellows and more than
$4,200
given in Tribute from August1, 1977
to June16, 1978. 311
Sustaining Contributors wer.e also reported. It was pointed out by President Himmel <that increased promotion of this year-old program was planned, and that the District Coordinators would play a key roll in that effort.
3. Income and Expense Statements were discussed and examined for the ten months ended May
31, 1978.
The Summary of Additions and Deductions reflected added to Capital of$107,317,
which is more than the$83,000
that was budgeted. It was futher reported that the primary factors which support this increase arein tre Birthday Campaign which is
$26,000
ahead of budget and investment earmings which are up$8,000.
To date, grants are running nearly$26,000
ahead of last year. The Baiance Sheet reflects total Assets of$634,971
compar.ed with$581,738
at May31, 1977.
4. The Proposed Budget for
1978-79
was then examined which cal led for an overal 1 increase to Capital of$17,700,
Income was budgeted for$229,500,
and deductions of$77,800
for administrative expenses and promotions,$134,000
for grants.5.
A report on the Kiwanis International Foundation Hearing Research Project showed that a total of160
patients tested in the laboratory between Januaryand May
31
of this ye,ar. An increase in publicity was noted as we! I as world-wide appreciation. of the laboratory. The Board proceeded to examine a grant to the American Heartng Research Foundation for a total of$66,250,
of which a partial payment of$25,000
was made at the Executive Committee Meeting on January29, 1978.
The Board approved an aqditional Grant of$41,250
to the American Hearing Research Foundation for the purpose of the Kiwanis International HearingResearch Project.
2
President Himmel also reported that on May 24 of this year a formal dedication ceremony was held designating the facility at which the Kiwanis International Foundation Hearing Research Project is located, the 11Donald T. Forsythe
Otologic Neurophysiology Laboratory". Don is past Chairman of the Board of the American Hearing Research Foundation, as well as Past President of Kiwanis International.
6.
The Foundation Board next approved a request for a grant of $15,000 for the printing of all materials supporting the Hugh 01Brian Youth FoundationLeadership Seminar programs.
7. A request for a grant to the World Scout Movement for t!-e printing of the covers of 11Scout i ng I round the Wor l d11 was approved. The grant for the sum of $3,~5o would underwrite the production of these covers of the copies which are distributed by the World Scout Movement to world scout leaders
in the United States, Canada and abroad. Although the funding wi 11 be for the first 2,000 copies only, the acknowledgement to the Kiwanis International Foundation will appear on the inside cover of all copies, estimated to be between 20 and 30 thousand.
8. The next item of discussion was a request from Past Kiwanis International President James M. Moler that the Kiwanis International Foundation consider either acting as trustee of a restricted scholarship fund for West Virginia
Key Clubbers, or offer an alternative disposition of the approximately -$7,000 which Moler believes his district not qualified to administrate. After much discussion, it was decided that the Foundation would be unwilling to accept a restrictive fund due to administrative costs and problems inherent with such matters. The Board further felt that an undesirable precedent might be set and lead to other requests of a similar nature from other districts.
The Board therefore voted to inform Past President Moler that such funds would only be accepted on an unrestrictive basis.
9. Latest progress on the Kiwanis International Rehabilitation and Therapy Center in Manila, Philippines was discussed, noting that work on the site had just begun with a tentative completion date of January 29, 1979. The Dedication is now scheduled for February of that year. President Himmel announced that he is planning to be in Mani la for the dedication ceremonies.
President Himmel further noted that he has learned that five of the largest corporations in Manila have agreed to hire those rehabilitated through the
center. Approximately 2800 individuals will be assisted per year by the project.
10. It was noted that the Kiwanis International Found.ation has obtained an Illinois Sales Tax Exemption Status.
11. Promotional plans for The Estate Planning Program of the Foundation were
discussed. It was announced that the Foundation District Coordinators at their luncheon on Wednesday, June 28 will receive complete information on the theory of Estate Planning, and guidelines that they can utilize to interest prospective contributors.
3
_2. The agenda for the Annual District Coordinators Luncheon Meeting was examined as well as the Foundation's new procedu.re for selecting District Coordinators.
It was pointed out that beginning this year, Kiwanis district Governors-elect were w.ritten a personal letter requesting their suggestions on the next year's District Coordinator. Only after this opportunity for input was offered were appointments made by the Foundation.
13. The Kiwanis International Foundation Newsletter, published four times a year, was discussed. Favorable comments were made concerning current format and style, and it was announced that the next issue, published after the Inter- national Convention, will be mailed to all club presidents in the United States and Canada.
14. The discussion then turned to the Foundation's participation in the 1978 Miami Beach International Convention. Although no Forum on Foundations is to be held, the Foundation has expanded its own promotion through the continuous showing of its audio/visual at the Foundation Booth.
15. After thanking Board members Harold M. Heimbaugh and 0. Edwin Loberg for their dedicated service, the report of the Nominating Committee was made, nominating the following officers for a one-year term: Harry S. Himmel for President, Charles A. Swain for Vice-President, and Roy W. Davis for Secretary-Treasurer.
The following were placed in nomination for Trustee, to serve a two-year term:
A. Frederick Rosen, Carl A. Heldt and W. Donald Goodfellow. It was proposed and accepted that the Secretary cast the unanimous ballot.
Respectfully submitted,
HARRY S. HIMMEL, President
Kiwanis International Foundation
Exhibit #9 REPORT OF BOARD COMMITTEE ON LAWS AND POLICIES
TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES
Date of Committee Meeting: June 23, 1978
Place of Committee Meeting: Omni International Hotel, Miami Beach, Florida Present: Members - E.B. "Mac" McKitrick, Hilmar L. 11Bill11 Solberg
Chairman: - Carl F. Miller Staff Member - L. A. Hapgood
The Committee met to consider administrative problems inherent in dealing with club records of clubs whose charters are revoked for non-payment of accounts due Kiwanis International.
Current procedure involves revocation of charters of clubs with financial delinquen- cies spanning two billing periods. The Board has also instructed staff that such charters are to be reinstated upon receipt of settlement of outstanding obligations.
Following long- standing administrative procedures, the staff, immediately upon revocation, removes all club records from the data processing equipment and the club ceases to exist.
Thereafter, should payment be received, it becomes necessary to reestablish and reenter club records involving considerable expenditure of time and effort which could better be utilized in other necessary activity. In order to a void this added difficulty the Committee submits the following recommendation:
Recommendation #1:
The Committee recommends the following policy be inserted in Board Policies in section C, page 8, under the heading of CHARTER REVOCATION - NON- PAYMENT OF FINANCIAL OBLIGATIONS: "Whenever the Board of Trustees
shall direct revocation of a club charter for non-payment of financial obligations, said club shall be forthwith notified of such action by the Secretary of Kiwanis International, such notice to .include a statement that the charter is suspended for a p~riod of ninety (9 0) days which, without further notice, will be followed by revocation
if
the outstanding balance is not pa id in full • "I move that recommendation 1 be adopted.
(adopted)
While the Committee believes the recommendation presented above will resolve the immediate problem, it beli.eves a full review of currently employed procedures in connection with charter revocation are clearly indicated. Staff has therefore been asked to prepare prior to the next Board meeting a working paper for use by
-2-
the Committee in conducting a full-scale review and in formulating a proper state- ment for inclusion·in.Board Policies.
Respectfully submitted,
E. B. "MAC" McKITRICK HILMAR L. "BILL" SOLBERG CARL F. MILLER, Chairman
District Nebraska-Iowa Texas-Oklahoma Minnesota-Dakotas Utah-Idaho
Indiana
West Virginia Western Canada Capital
Eastern C & C Missouri--Arkansas lv1ontana
Penns y 1 vania Alabama
· Carolinas Georgia
Pacific Northwest Rocky Mountain Ohio
1978 District Conventions
Convention City
South Sioux City, Neb.
Amarillo, Texas Minneapolis, Minn.
Logan, Utah
French Li ck, Indiana Davis, West Virginia Thunder Bay, Ontario Baltimore, Maryland Quebec, Prov. Quebec Springfield, Missouri Helena, Montana Philadelphia, Pa.
Birmingham, Alabama Boone, North Carolina Jekyll Island, Georgia Spokane, Washington Cheyenne, Wyoming Cincinnati, Ohio
Convention Dates May 19-21
8/3-5
8/4-6 8/4-6
8/11-13 8/11-13 8/13-,15 8/17-20 8/17-20 8/17-20 8/17-19 8/17-20 8/18-20 8/18-20 8/18-20 8/18-20 8/18-20 8/19-23Exhibit #10 Date of Conv.
Board Meeting Representative 5/19 John T. Roberts
8/3 Mark A. Smith, Jr.
8/
4 Albert L. Cox 8/3 James B. Richard8/11 C. E. 11Pete11 Thurston, Jr.
8/11 Warren H. Edwards 8/12 Egon Kuzmany
8/16
John T. Roberts8/17 Drew M. Petersen, M.D.
8/18 Egon Kuzmany 8/17 J. Stewart Wilson 8/17 Aubrey E. Irby 8/17 L. A. Hapgood 8/18 Dwight F. Gallivan 8/18 Stephen H. Hart, Jr.
8/18 Warren H. Edwards Merald T. Enstad E. B. 11Mac11 McKitrick