E.4 Purchasing and goods in .1
1. FGVPM PALONG TIMUR 04 (NOW FGVPM PALONG TIMUR 05): Claims on 19.06.2012 with
20 September 2016 – Felda met with the community to discuss on how they will progress on the complaint, once the joint mapping report is received from the Sabah Land and Survey department
2.2.5 Any Labour disputes are being resolved through a mutually agreed process, in accordance with RSPO criterion 6.3.
Company Group/Holding Statement:
Auditor Verification:
There is 1 issue happen in FGVPM Palong Timur 04 (Now FGVPM Palong Timur 05) and the details is elaborated below:
1. FGVPM PALONG TIMUR 04 (NOW FGVPM
3.5 Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components.
3.5.1 Identification of Findings, Corrective Actions and Observations at ASA-1 Assessment
NCR No. : 2018.01 Issued by : Moh Arif Yusni
Date Issued : 21 September 2018 Time Limit : ASA-2
NC Grade : Minor Date of Closing : 25 September 2019
Standard Ref. &
Requirement : 2.2.2
There is evidence that physical markers are located and visibly maintained along the legal boundaries particularly adjacent to state land, NCR land and reserves.
Evidence observed (filled by auditor):
Based on observation in sampled estates, it was known that estate boundaries were separated by tranches and drainage system. Furthermore, based on related legal documents verification, it was known that:
There were about 18 and 30 boundary stones in Aring 6 Estate and Aring 15 Estate, respectively. However, based on census which carried out in the first semester 2018, it was identified that about 18 and 30 boundary stones were lost in Aring 6 Estate and Aring 15 Estate, respectively.
Information towards boundary stones such as list of boundary stones, location map (coordinate) and census program in Aring 3 Estate were not available.
Non-Conformance Description (filled by auditor):
The company is not be able to shows that follow up towards boundaries monitoring has been carried and recorded out sufficiently.
Root Cause Analysis (filled by organization audited):
1. No person in charge to monitoring estate boundary stone 2. Not provide action plans for identification of all boundary stones Correction (filled by organization audited):
1. Appoints person in charge for conducting monitoring of estate boundary stones 2. Prepare an action plan for identification of all boundary stones
Corrective Action (filled by organization audited):
1. Record of appointment letter of person in charge for conducting monitoring of boundary stones 2. Action plan for identification of all boundary stones and boundary maps
Assessor Evaluation and Conclusion (filled by auditor):
Verification 25 September 2019
The CH can presented the corrective evidence as follows:
- Appoints persons in charge to conducting monitoring of estate boundary stones, i.e. Letter No (12)MSPO/4.2.1 dated 04 February 2019 about “appointment persons in charge to monitor boundaries stone in area PKT PM01i fr year 2019/2020
- Validation of the actual number of the boundary stone in each estate, for example in Aring 6 there are 18 boundaries stone
- Action plan and realization installation of boundaries stone in each estate ,
Based on description towards root cause analysis, corrective action and correction evidence, it could be concluded that NCR No. 2018.01 has considered closed
Verified by : Moh Arif Yusni
NCR No. : 2018.02 Issued by : Steve Mualim Date Issued : 21 September 2018 Time Limit : ASA-2
NC Grade : Minor Date of Closing : 25 September 2019
Standard Ref. &
Requirement : 4.4.1
An implemented water management plan shall be in place Evidence observed (filled by auditor):
Water quality analysis on the inlet and outlet of Janggit River and Merkir River in Aring 3 Estate from 2017 were not available. This is not in accordance with procedure No. ML-1A/L2-PR6(0) about "Persampelan air" (Water Sampling) which mention that water quality testing with parameter BOD, COD, TSS and ammonical nitrogen (NH3N) shall be conducted annually.
Non-Conformance Description (filled by auditor):
Estate management is not be able to shows that water quality monitoring has been conducted in accordance with water sampling procedure.
Root Cause Analysis (filled by organization audited):
Estate management has made River water sampling for drinking water quality only, Estate management is not clear for water sampling of drinking water and water sampling required by the procedure.
Correction (filled by organization audited):
1. Conduct sampling of river water quality for Sungai Janggit and Sungai Merkir 2. Conduct a briefing of River Water Sampling Procedure to staff.
Corrective Action (filled by organization audited):
1. Result of Water Quality Sampling of Sungai Janggit and Sungai Merkir
2. Record of River Water Sampling Procedure that has been brief to Estate management.
Assessor Evaluation and Conclusion (filled by auditor):
Sighted the evidence of water result analysis [Cert number 2610 and 2611/2018] from FGV Laboratory (Bukit Goh FPISB) to FGVPM Sdn Bhd Ladang Felda Aring 3 dated 27th September 2018 for :
i) Sungai Merkir Inlet and Sungai Merkir Outlet ii) Sungai Janggit Inlet and Sungai Janggit Outlet
Based on the evidence sent, the result of water sampling has been brief to estate management. hence the auditor concluded that NCR no 2018.02 has been considered closed.
Verified by : Ebnu Holdoon
NCR No. : 2018.03 Issued by : Steve Mualim
Date Issued : 21 September 2018 Time Limit : 20 December 2018
NC Grade : Major Date of Closing : 23 October 2018
Standard Ref. &
Requirement : 4.4.2
Protection of water courses and wetlands, including maintaining and restoring appropriate riparian and other buffer zones (refer to national best practice and
national guidelines) shall be demonstrated.
Evidence observed (filled by auditor):
Sighted in Aring A POM that EFB were stacked nearby the water courses. Meanwhile, document of "Jadual Pematuhan (#004596)" mentioned that EFB shall be stacked minimum 100 m away from water course, which aims to avoid contamination on surface and ground water caused by leachate.
Non-Conformance Description (filled by auditor):
Aring A POM is not able to demonstrate that stacking of EFB has considering water contamination effect.
Root Cause Analysis (filled by organization audited):
1. Repairing of the incinerator that causes EFB stock dumping 2. There is no consistent EFB intake from the Estate.
Correction (filled by organization audited):
1. Prepare short-term and long-term action plans for EFB management.
2. Conduct a Coordination meeting Between mill & estate management regarding EFB recruitment issues Corrective Action (filled by organization audited):
1. Records of EFB management plans (Short term and long Term) 2. Record minutes of coordination meetings that discuss EFB issues 3. Record of EFB are taken by the estate.
Assessor Evaluation and Conclusion (filled by auditor):