3. Implementation of Certificate and Logo is not used on product X or√
3.5 Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components
3.5.1 Identification of Findings, Corrective Actions and Observations at Surveillane-01 Assessment CAR
No Ref Std Finding Area Grade Time
Limit Corrective Action Observation Status Closing Date 2014.01 Major
4.1.2 Implementation of FFB Grading/Sortation Procedure
Based on field visit and interview with the Grading/Sortation Officer in Loading Ramp of ANI Mill, the sortation is conducted virtually.
It does not comply with SOP of FFB receipt SOP (SOP 02/SRT- ANI/(01)/0113), rev. 01 on point 4(d) that mentions the sortation is conducted using sample which is the sortation for all FFB in the vehicle transport. The requirement for sortation:
Vehicle transport with capacity of 5 ton, sample 50 bunches
Vehicle transport with capacity
The third party is in contract, sample 1 car every 10 cars.
Mill Major April 20, 2014
The mill must ensure that the implementation of FFB receipt procedure is conducted correctly and complies with the regulated working description.
Roof of problem:
The condition of loading ramp area is not possible to conduct grading based on SOP.
Corrective action:
Doing grading based on SOP; evidence:
fruit sortation report document.
Preventive action:
Arrange the schedule for grading when the loading ramp is not full.
PIC : Pranodi
Dateline : February 28, 2014
April 17, 2014
ANI Sambas Mill has presented the improvement evidence in form of Minute of FFB Sortation in Loading Ramp for Estate;
Smallholder plantation and Independent Grower. Those documents are:
1. Minute of Estate Sortation, Date:
February 24, 2014 (Senabah
Closed 17/04/
2014
SPO – 4006a.5 Page 53 Prepared by Mutuagung Lestari for ANI Sambas POM - PT Agronusa Investama (WILMAR INTERNATIONAL Ltd)
CAR No Ref Std Finding Area Grade Time
Limit Corrective Action Observation Status Closing Date {phase 1A, Block 3CB) and March
7, 2014 (Kumpai, Phase 6D, Block 087D)
2. Minute of Smallholder Sortation.
Date: March 4, 2014 (Plasma Cempaka Biru Blok 939 ABC, 941C) & (Plasma Sentama Lestari, Beringin Blok 904 CBC).
3. Minute of Outsiders/Independent Grower. Date February 24, 2014 (on behalf of Kaharudin, PT KJA, Sukarni).
Each evidence from minute of sortation has adjusted to fruit standard settled by ANI Sambas Mill. The non-conformity standard for Outsiders/Independent Grower and Smallholder charged with the reduction of tonnage sanction.
Based on the improvement evidence, the auditor team concludes the Major Non conformity 4.1.2 is CLOSED.
2014.02 Minor
4.2.1 Record of periodic soil analysis The company settled that soil analysis is conducted every 5 year. The last soil analysis is conducted on 2008.
There is not enough evidence that the soil analysis is conducted based on every 5 year period.
Estate Minor S-2 The company must ensure the periodic soil analysis result based on the schedule settled.
Root of problem:
The soil analysis is not yet conduted in every 5 years.
Corrective Action:
Analyzing the soil each 5 years: evidence of the soil analysis for period of 2014 – 2019.
Closed 17/03/
2015
SPO – 4006a.5 Page 54 Prepared by Mutuagung Lestari for ANI Sambas POM - PT Agronusa Investama (WILMAR INTERNATIONAL Ltd)
CAR No Ref Std Finding Area Grade Time
Limit Corrective Action Observation Status Closing Date Preventive Action:
Ensuring routine soil analysis.
Auditor Observation on March 17th 2015 The company shows the document of the result of soil analysis from EMU Labolatory, CKP Wilmar International Plantation, on January 19th 2015 for 24 samples of soil from PT Agronusa Investama which covers the parameters of Ph, C organic, N total, P, K, Mg, Ca, Na, CEC, basa, sand, silt, clay.
2014.03 Minor
4.5.1 Record of Integrated Pest Management Monitoring Area
The company cannot present the realization of pest and other plant disease monitoring such as: rat, termite, beetle, wild boar, Ganoderma and other diseases since January 2014.
Estate Minor S-2 The company must ensure that the monitoring record of Integrated Pest Management (IPM) area conducted in accordance to the program settled.
Root of problem:
There is no census of rat, termit and beetles, etc.
Corrective Action:
Conducting full census, evidence of the result of the census and the pest control.
Preventive Action:
Conducting monitoring of the program referring the SOP.
Auditor Observation on March 17th 2015:
The company is able to show the result of the pest and disease detection of PT Agronusa Investama for period of May –
Closed 17/03/
2015
SPO – 4006a.5 Page 55 Prepared by Mutuagung Lestari for ANI Sambas POM - PT Agronusa Investama (WILMAR INTERNATIONAL Ltd)
CAR No Ref Std Finding Area Grade Time
Limit Corrective Action Observation Status Closing Date December 2014 and January to February
2015. It covers the detection on bagworm, nettle caterpillar, termit, ganoderma, beetle attack, and hogs attack.
2014.04 Minor 4.6.2 4.7.2
Periodic Health Check for high risk employee
Based on medical check up on January 2014, it is identified worker with hearing disturbance and cholinesterase, but no enough evidence that the company has to follow up the medical result.
Estate and Mill
Minor S-2 The company must present the evidence of health disturbance handling for high risk worker.
Root of problem:
The result of MCU on January 2014 is not yet issued
Corrective Action:
The next program shall be conducted referring the result of MCU such as mutation,etc
Preventive Action:
Ensuring that MCU shall be followed up.
Auditor Observation on March 17th 2015 The management unit shows the evaluation of the MCU for the workers whom experience medical problem in form of mutation or further medical check up.
Closed 17/03/
2015
2014.05 Minor 4.7.6
Evidence of OHS equipment and First Aid Kit in working area
a Based on field observation in ANI Mill and Estate (Kumpai and Senabah) found that Light Fire Extinguisher Equipment is
inappropriate condition, e.g. expired and has no pressure.
b Based on field observation in ANI Mill, the emergency wash is not
Estate and Mill
Minor S-2 The company must ensure the availability of OHS equipment in working area.
Root of problem:
The lack of monitoring over fire extinguisher properness
Corrective Action:
Identifying all fire extinguishers Preventive Action:
Conducting regular fire extinguisher monitoring.
Closed 17/03/
2015
SPO – 4006a.5 Page 56 Prepared by Mutuagung Lestari for ANI Sambas POM - PT Agronusa Investama (WILMAR INTERNATIONAL Ltd)
CAR No Ref Std Finding Area Grade Time
Limit Corrective Action Observation Status Closing Date available (e.g.: eye wash, shower
etc.) in hazardous waste storage. Auditor Observation on March 17th – 18th
2015
c. According to the result of field observation at ANI POM and housing complex, the fire extinguishers are ready use. It is monitored by EHS Team routinely.
d. According to the result of observation in ANI POM hazardous waste storage, there is an emergency wash.
2014.06 Minor
4.7.4 Record of OHS training or workshop.
There is not enough evidence that the welder of ANI Mill has appropriate certificate as required issued by concerned institution.
Mill Minor S-2 The company must present the evidence of training record for welder issued by concerned institution.
Root of problem:
There is no vendor which provide training.
Corrective Action:
Certifying the welding expert at POM.
Preventive Action:
Ensuring the welding expert to has the certificate of competence.
Auditor Observation on March 17th 2015 The management unit shows the certificate of the welding expert class III on behalf of Sopian Number S.572/JL/PNK3/V/14. It was issued by RI Manpower Ministry on May 8th 2014.
According to the evidence of the corrective action. The NC Number 2014.06 is closed.
Closed 17/03/
2015
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CAR No Ref Std Finding Area Grade Time
Limit Corrective Action Observation Status Closing Date 2014.07 Major
5.1.2 Minor
6.1.2
Record of environmental management report and environmental management and monitoring plan.
Environmental management and monitoring plan arranged and reported has not mentioned:
1. Record of erosion monitoring in accordance with EIA document requirement especially for main road and main drainage erosion
monitoring.
2. Flora and fauna monitoring record 3. Social impact record by community
participation.
Estate and Mill
Major 20