E.4 Purchasing and goods in .1
1. FGVPM PALONG TIMUR 04 (NOW FGVPM PALONG TIMUR 05): Claims on 19.06.2012 with
3.5 Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components
3.5.1 Identification of Findings, Corrective Actions and Observations at ST-2
NCR No. : 2017.01 Issued by : Yap Chin Hung
Date Issued : 25 October 2017 Time Limit : Before Certificate Issued (24 October 2017)
NC Grade : Major Date of Closing : 30 November 2017
Standard Ref. &
Requirement
: 2.1.1 Evidence of compliance with relevant legal requirements shall be available Non-Conformance Description & Evidence observed :
During site observation on scheduled waste store at the mill :
a) It was observed that insufficient information (first generation date) in the label for SW 102, SW 110, SW 306, SW 409 in accordance with EQ (Scheduled Waste) Regulation Amendment 2007, Regulation 10.
b) Label on SW 305 & SW 410 stated first generation on 31/1/2017. It was observed that the storage of scheduled waste was over 180 days that permitted by EQ (scheduled waste) regulation amendment 2007.
Root Cause Analysis (filled by organization audited):
Less monitoring on the disposal of scheduled warning for the management of competent person management (cepswam) completed
Correction (filled by organization audited):
1) copy of consideration notes for all categories of schedule waste exposed iaitu SW410, SW409, SW305 & SW306 on October & November 2017
2) entry online department of environment department (eswis) from the month of January 2017 to November 2017 latest declaration on 28/11/2017
3) (first protection for SW 10 only started on october 2017 & no SW 102 expenditure after january 2017 for this year) 4) labeling of determination of all circumstances in the storage of schedule waste Maokil pom, for all category schedule
waste after disposals on october & november 2017
5) course calls from the consultant to submit the manager of Maokil POM, to attending the schedule waste competency course recognized the environment department
Corrective Action (filled by organization audited):
1) All scheduled waste materials distributed by registered contracts with environment department 2) Inventory schedule waste recording (eswis) records.
3) All the scheduled waste stored in the warehouse to judged the new fraudation date.
4) Person in charge of Maoki POMl, sent waste handling course schedule.
Assessor Evaluation and Conclusion (filled by auditor):
Auditor Verifications:
30 November 2017
1) Proper scheduled waste labeling observed thru submitted image.
2) Disposal of scheduled waste to licensed collector observed and no overdue scheduled waste stored.
3) Arrangement of nominated personnel, Mr Mohamad Nizar for Competence Personnel Scheduled Waste Management Training (CePSWaM) observed.
Based on the evidence given, auditor team stated that nonconformance is closed.
Verified by : CH YAP
SPO – 4006a.7 Page 55 Prepared by Mutuagung Lestari for Maokil POM, Felda Palm Industries Sdn Bhd subsidiary of Felda Global Ventures
NCR No. : 2017.02 Issued by : Moh Arif Yusni
Date Issued : 25 October 2017 Time Limit : Before Certificate Issued (24 October 2017)
NC Grade : Major Date of Closing : 28 November 2017
Standard Ref. &
Requirement
: SCCS E.2.2
The mill must also meet all registration and reporting requirements for the appropriate supply chain through the RSPO supply chain managing organization (RSPO IT platform or book and claim).
Non-Conformance Description & Evidence observed :
Maokil POM cannot show the evidence that meet all registration and reporting requirements for the appropriate supply chain through the RSPO supply chain managing organization (RSPO IT platform or book and claim).
Root Cause Analysis (filled by organization audited):
The person in charge for Maokil Palm Oil Mil not fully aware of the RSPO IT platform registration and reporting.
Correction (filled by organization audited):
The registration of the RSPO IT platform have been done by the Maokil Palm Oil Mill on 24 Nov 2017.
Corrective Action (filled by organization audited):
The RSPO IT Platform shall be monitored accordingly by Maokil Palm Oil Mill PIC at least twice a year.
Assessor Evaluation and Conclusion (filled by auditor):
Auditor Verifications:
28 November 2017
Maokil POM can show the corrective evidence are email from TECHNICAL SUPPORT TEAM PALM OIL UTZ dated 24 November 2017 about PalmTrace registration request for FGV Kilang Sawit Maokil and Maokil POM already have an account with the details as below:
- Account Name: FPISB KILANG SAWIT MAOKIL - PalmTrace member ID: RSPO_PO1000003359
Based on the evidence given, auditor team stated that nonconformance is closed.
Verified by : Moh Arif Yusni
SPO – 4006a.7 Page 56 Prepared by Mutuagung Lestari for Maokil POM, Felda Palm Industries Sdn Bhd subsidiary of Felda Global Ventures
3.5.3 Opportunity for Improvement
No Ref Std Descriptions
1 2.1.3 Consideration to improve legal compliance evaluation on accuracy of evidence.
2 4.7.1 Evaluation OSH Procedure, MSDS and CHRA 3 4.7.2 Monitoring implementation of PPE for all workers
4 4.7.5 Consideration to improve workability of fire hydrant and visibility of evacuation route at mill
5 5.3.3 Consideration to improve the handling and storage methodology for used tyre, scrap metal and PKO storage area to prevent potential pollution from occurrence.
6 6.2.3 Consideration to improve effectiveness of communication related to procedure and new information to the workers
7 6.3.2 Consistency of implementation documented complain and grievances related to the workers and stakeholders
3.5.4 Noteworthy Positive Components
No Descriptions
1 Good commitment from management, and CDD unit to implement the sustainability in FGVP (M).
2 Well coordination between management unit and supporting staff.
3 Has been certified ISCC, ISO 9001, OHSAS 18001 and ISO 14001.
4 Implementation of reducing GHG by installation of Biogas Plant 5 Provide a safety box for passport keeping for foreign workers
SPO – 4006a.7 Page 57 Prepared by Mutuagung Lestari for Maokil POM, Felda Palm Industries Sdn Bhd subsidiary of Felda Global Ventures
3.6 Summary of Arising Issues from Public and Auditor Verification