3.4 Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy
- Regulation of the Minister of Environment No. 05 of 2014 concerning Waste Water Quality Standards Safety aspect:
- Decree of the Governor of West Kalimantan No. 706 / Disnakaertrans / 2017 concerning the Minimum Wage of Ketapang Regency, West Kalimantan.
Plantation and spatial aspect
- Minister of Agrarian and Spatial Planning / Head of the National Land Agency Number 7 of 2017 concerning the regulation and procedures for establishing business use rights
- Government regulation No 71 of 2014 concerning the protection and management of peat ecosystems Based on Root Cause Analysis, Correction, Corrective Action and corrective evidence that addressed, the non conformity on this indicator Stated Closed
Verified by : Moh Arif Yusni
NCR No. : 2018.02 Issued by : Moh Arif Yusni
Date Issued : 07 September 2018 Time Limit : ASA-1
NC Grade : Minor Date of Closing : 12 October 2018
Standard Ref. &
Requirement
: 2.2.2
Legal boundaries are demonstrated clearly and maintained.
Evidence observed (filled by auditor):
Based on the verification results of the PT Agro Sejahtera Manunggal document, it has identified the land demarcation boundary (HGU poles) which explains the location of the poles, coordinates and the location map of the poles. Based on the results of the identification, it is known that there are 122 poles in the land tittle area. The results of monitoring in June 2018 revealed that there were 6 HGU poles that could not be installed due to their location on the river border. Based on the results of the field visit, it was discovered that there were several stakes whose location did not match the coordinates that had been set, for example:
1. Bengkuang Raya Estate HGU poles no ASM A61 Block D39; ASM 60 Block 40 B, the poles is ± 50 meters from the specified coordinates
2. Construction of Raya Estate HGU poles no ASM59 Block A03 is ± 37 meters from the specified coordinates
Related to this matter, the company has not been able to show proof that the boundary mark has been installed in accordance with the coordinates that have been set
Non-Conformance Description (filled by auditor):
PT ASM has not been able to show proof that the boundary mark has been installed in accordance with the coordinates that have been set
Root Cause Analysis (filled by organization audited):
The lack of understanding for PIC maintenance of pole boundaries is related to the installation of stakes that match the coordinates of the land tittle map.
Correction (filled by organization audited):
1. Reviewing the entire stone boundaries that are installed with the coordinate points printed on the land tittle map
2. Reassignment of the stone boundaries that do not match the location of land tittle map and the installation of the boundaries pole for the river border area.
Corrective Action (filled by organization audited):
Maintenance of all boundaries pole according to the Program that coordinated by the Assistant GIS Region.
Assessor Evaluation and Conclusion (filled by auditor):
Auditor Verification 12 October 2018
The company submits corrective evidence in the form of:
1. Program for Installation and Maintenance of polled boundaries in 2018 which includes the inventory of stakes in accordance with maps of the BPN, repairs of lost and damaged stakes, maintenance programs and polishing instaling boundaries
2. Minutes of observation, Replacement and adjustment of position of boundaries stakes for example on September 27, 2018 in Bengkuang Raya Estate where from 36 stakes it is known that 24 stakes are suitable, 11 stakes are not suitable and 1 stakes are not installed (in river banks)
3. Observation report, Replacement and adjustment of boundaries stake position for example on September 28, 2018 in Belaban Raya Estate where 34 polls are known that 16 stakes are suitable, 10 Stakes are not appropriate, 5 poles are installed (in river banks) and missing 3 polish
4. Minutes of observation, replacement and adjustment of boundaries stakes position for example on September 28, 2018 at Pembangunan Raya Estate where from 52 stakes it was known that 34 stakes were suitable, 11 stakes was not suitable and 7 stakes were missing
Based on Root Cause Analysis, Correction, Corrective Action and corrective evidence that addressed, the non conformity on this indicator Stated Closed
Verified by : Moh Arif Yusni
NCR No. : 2018.03 Issued by : Mohamad Amarullah
Date Issued : 07 September 2018 Time Limit : ASA-1
NC Grade : Minor Date of Closing : 13 November 2018
Standard Ref. &
Requirement
: 4.1.3
Records of monitoring and any follow-up actions shall be available.
Evidence observed (filled by auditor):
Based on document review and field observation, it was known that there were area for about ±1,427.11 ha which not included on the scope of certification (non-certified), but still managed under PT Agro Sejahtera Manunggal management. Those area were divided into ±299.50 ha in Belaban Raya Estate, ±604.98 ha in Bengkuang Raya Estate, ±522.63 ha in Pembangunan Raya Estate and ±40.47 ha in KUD Agri Seriam Mandiri. Regarding this matters, company management was not be able to shows that any records related to oil palm agronomy and environment management for example fertilizer and pesticide consumption and Green House Gasses calculation, etc. were been separated towards certified and non-certified area.
Non-Conformance Description (filled by auditor):
The company is not be able to shows that mechanism of documentation in accordance with scope of certification (separation for certified and non-certified area) has conducted properly.
Root Cause Analysis (filled by organization audited):
Lack of understanding of Unit Manager related to the mechanism for documenting the boundary map of the RSPO certificate scope for the HGU area in each Work Unit according to their scope of responsibility and the application of identification of each RSPO certified Estate that is equipped with block numbers and verification of certified FFB in each FFB delivery notes which were accepted by PRYM
Correction (filled by organization audited):
1. Preparation of documentation and identification of boundary procedures in the field for the scope of RSPO certification and non-RSPO certification areas in each Unit: BRYE, BKYE, PRYE, KUD Agro Semesta.
2. Provision of boundary documentation in the field for the scope of RSPO certification and areas that are not RSPO certified in each Unit: BRYE, BKYE, PRYE, KUD Agro Semesta
3. providing evidence of the results of verification of RSPO certified FFB and non-RSPO certified according to the procedur Identifikasi dan Kemampuan Telusur Produk.
Corrective Action (filled by organization audited):
1. Implementation of the Product Tracing & Capability Identification procedure (documentation / recording mechanism related to the area in accordance with the scope of the certification described in this procedure).
2. Implementation of Internal Audit and Management Review.
Assessor Evaluation and Conclusion (filled by auditor):