Verification 27 April 2021
3.4.2. Identification of Findings, Corrective Actions and Opportunity for Improvement and Noteworthy Positive Components at ASA-1
NCR No. : 2022.01 Issued by : Dwi Premadha Lestari
Date Issued : 23 Juni 2022 Time Limit : 21 September 2022
NC Grade : Minor raised to Major Date of Closing : 20 September 2022
Standard Ref. &
Requirement :
6.7.2
There are procedures for emergency response and work accidents in Indonesian which are clearly understood by all workers. There are workers assigned to the field and other work locations and have received First Aid training in Accidents (P3K). First aid kits are available in the workplace. Records of all work accidents are kept and reviewed regularly.
Evidence observed (filled by auditor):
• The company has procedures that regulate the provision of first aid in the workplace, for example in SOP-AGR-037-R01 November 2013 concerning Occupational Health and Safety.
• Based on the results of the field visit, the following facts were found:
- POM 7: It was found that the contents of the first aid kit had expired since March 2022, such as povion iodine and aquades (3 locations)
- LTE : The foreman of the spray team does not carry a first aid bag - Regular first aid checks have been carried out until June 2022
- The results of the interview with the person in charge of the first aid kit in question did not understand well about the function of the first aid items, such as alcohol and Povion Iodine, which were mentioned to wash the eyes or the safety pins which were mentioned to take thorns.
- It has been shown that corrections from the results of field visits, such as replacing expired first aid kits, but have not identified the cause of the problem and how to ensure future follow-up
Non-Conformance Description (filled by auditor):
1. The company has not been able to show sufficient evidence that the person in charge of first aid in the field has a good understanding of the use/function of first aid items
2. The company has not been able to show sufficient evidence that the first aid kits available at the workplace are in a ready-to-use condition
Root Cause Analysis (filled by organization audited):
1. Lack of socialization to the person in charge of first aid regarding the use/function of first aid items
2. Implementing the monitoring of first aid equipment is less thorough, so that checking the expiration date is missed, and is only carried out on the completeness of the item.
Correction (filled by organization audited):
1. Re-socialize the person in charge of the first aid kit regarding the use/function of the first aid item regarding the use/function of the first aid item
2. Evaluate the understanding of the person in charge of the first aid kit regarding the use/function of the first aid item 3. Replace expired first aid items and increase the number of missing first aid items
Corrective Action (filled by organization audited):
1. Make a schedule & conduct periodic socialization to the person in charge of First Aid
2. Make an inspection checklist that includes first aid monitoring including the type, amount and expiration date/condition.
3. Monitoring first aid equipment regularly, using a checklist.
4. Doing first aid checks brought by the foreman during the morning circle Assessor Evaluation and Conclusion (filled by auditor):
Verification on 20 September 2022
The company shows some evidence of improvement as follows, including:
1. Periodic socialization to the person in charge of first aid holders, the last time was on July 08, 2022 for LTE PT. KPAS attended by 18 employees (consisting of Foreman, Assistant, Officer and Medical), July 07 2022 for KM9 Estate attended by 19 employees (consisting of Foreman, Assistant, officers and Medical), and July 05 2022 for POM 7 PT. DSN was attended by 24 employees (consisting of Foreman, Assistant, Officer and Medical).
2. Evaluating the understanding of the person in charge of the function/usage of the First Aid Items carried out by the Medical Officer of each division of the company which was carried out on 05, 07 and 08 July 2022.
3. Monitoring the contents of the first aid kit every month (which has been done in June – July 2022), to ensure the expiration period of each first aid item.
4. The latest first-aid program training schedule per 27 June 2022 for all employees, consisting of:
- Periodic socialization of PIC P3K POM 7 and KM9 Estate
- Evaluation of Understanding the Uses/functions of P3K POM 7 and KM9 Estate
5. Monitoring the contents of the Foreman's First Aid bag every day during morning apples, and reported to the Garden Manager every month (which has been carried out in June – July 2022)
Auditor conclusion :
Based on the proof of repair that has been sent, this discrepancy has been fulfilled. The implementation of the first aid monitoring program and understanding of the use of first aid will be re-evaluated in the next assessment.
Verified by : Dwi Premadha Lestari
NCR No. : 2022.02 Issued by : Dwi Premadha Lestari
Date Issued : 23 Juni 2022 Time Limit : 21 September 2022
NC Grade : Major Date of Closing : 02 August 2022
Standard Ref. &
Requirement :
6.7.3
Workers use appropriate Personal Protective Equipment (PPE), and it is provided free of charge to all workers in the workplace, as protection in all operations that have potential hazards, such as pesticide application, machine operation, land preparation, and harvesting.
Sanitation facilities are available for workers who use pesticides so that workers can remove PPE, clean themselves and put on their personal clothes.
Evidence observed (filled by auditor):
• Standard for Personal Protective Equipment for Plantation Employees (Document No. DK-SHE-140-R04) dated October 1, 2018 and among others states:
- Toe protection: 7 inch PVC boots with pull - Hand protection: 5 piles cloth gloves
• SOP-AGR-072-R00 dated September 1, 2016 regarding PPE, for example for harvesters, are as follows:
- Head protection and eye protection: Helmet and Goggles - Gloves: Cotton gloves
- Shoes : 10” PVC Boots
• Spinal guard: Break support belt
- The results of the field visit found the following facts:
- KM 9 :
- When checking the HGU stake (Block E60) it was found that there was 1 harvester who was wearing gambir shoes - Block E19 afdeling1 KM 9 two harvesters do not use cotton gloves
- LTE :
- When checking the HGU stakes, it was found that 1 harvester and 1 FFB loader were wearing gambir shoes
- Personal protective equipment in accordance with established procedures and standards has actually been given to every employee, for example the handover of PPE for the period March 2022
• Socialization on the use of PPE on June 22, 2022 which was held in the LTE Meeting Room and was attended by 12 people.
Documentation of job descriptions for the 1st afdeling foreman, harvesting foreman and foreman of care, one of which explains ensuring that the PPE provided by the company has been used properly by its workers.
Non-Conformance Description (filled by auditor):
The company has not been able to show sufficient evidence that all workers have used the PPE that has been provided Root Cause Analysis (filled by organization audited):
Harvest workers do not fully understand the PPE standards set by the company.
Correction (filled by organization audited):
Conducting re-socialization to harvest workers regarding PPE standards Corrective Action (filled by organization audited):
1. Monitoring the use of standard PPE during the morning circle
2. Conduct patrols for compliance with the use of standard PPE for harvest workers Assessor Evaluation and Conclusion (filled by auditor):
Verification on 02 August 2022
The company shows some evidence of improvement as follows, including:
1. The company re-socializes harvest workers regarding PT. KPAS which was held on 28 June 2022 at KM9 Estate and attended by 27 employees, and 29 June 2022 at LTE and attended by 38 employees.
2. The KM9 foreman monitors PPE during the morning call at PT. KPAS Afd 3 KM9 Estate on 28, 29, 30 June and 1 July 2022, the LTE garden foreman monitored PPE during the morning meeting at Afd 2 LTE on 28 and 29 June 2022.
3. The company shows monitoring of violations of the use of PPE for the period June – July 2022 carried out by the K3L assistant on KM9 Estate and LTE, based on document verification, it is known that the use of PPE is complete, monitoring is reported every month and checked by the Plantation Head
Kesimpulan Auditor:
Based on the proof of repair that has been sent, this discrepancy has been fulfilled. The implementation of the monitoring program for the use of PPE will continue and will be re-evaluated in the next assessment.
Verified by : Dwi Premadha Lestari