In 2020, Corporate Secretary has conducted the following duties and responsibilities:
a. To keep updated with the developments in the capital market, especially regarding laws and regulations applicable to capital market.
No Subject Description
1. Corporate actions - Manage the AGMS for fiscal year 2019 on April 9, 2020.
- Manage the Extraordinary GMS year 2020 on July 30, 2020.
2. Implementation of capital market regulations
- Implementation of OJK Regulation No. 11/POJK.04/2017 concerning Report of Ownership or Changes to Ownership, of Shares in Public Company.
- Coordination in preparation of Sustainable Finance Action Plan (RAKB).
b. To provide recommendation to the Board of Directors and the Board of Commissioners of BCA in order to comply with laws and regulations in capital market field.
No Subject Description
1. Analysis of Capital Market
Provisions Analysis of capital market provisions are listed in:
a. Memo that aimed to Board of Directors and/or Board of Commissioners through Director Bureau related to fulfillment of Good Corporate Governance (GCG), namely Memorandum No. 237/MO/DCS/2019 dated August 29, 2019.
b. BCA internal portal named MyBCA in the hotspot section, with Article link of GCG, related to:
1. Annual Report 2. Audit Internal Charter.
3. Investigation in Capital Market.
4. Commercial Bank Reporting through Reporting System of Otoritas Jasa Keuangan.
5. Summary of Amendment to OJK Regulation on Pre-emptive rights.
6. Summary of Amendment to Regulation on the Planning and Organizing of GMS of Public Company.
7. Re-examination for Main Party of Bank.
8. Buyback of Shares Issued by Public Company.
9. Merger or foundries of Public Company.
10. Special Provision on the Listing of Shares and Equity Securities issued by listed companies other than Stock at the Accelerated Board .
2. Input/opinion - Review and analyse of Affiliated Transaction at BCA.
- Meetings and training for the Board of Commissioners and Board of Directors.
- Formulation of the Sustainable Finance Action Plan.
- Follow-up on fulfillment of ASEAN Corporate Governance Scorecard.
3. Adjustment to the implementation of governance with the latest provisions such as Bank Indonesia Regulations, OJK Regulations, and other ACGS provisions.
- Update Corporate Governance Guidelines and Integrated Governance Guidelines.
- Update Affiliated Transaction Policy.
- Fulfillment of Annual Disclosure.
- Review and arrange the policy with coordinate with other work unit.
- Mapping the integrated governance within BCA Financial Conglomerate.
c. To assist the Board of Directors and the Board of Commissioners in implementing the corporate governance, which cover:
No Subject Description
1. Information disclosure to public, including information availability onthe website of issuer or listed company.
- Review and improvement of governanace and Investor Relations section of BCA website;
- Provide disclosure information/investor news to investors and public. The information can be access on BCA website: https://www.bca.co.id/en/Tentang- BCA/Hubungan-Investor/Berita-Investor.
- Provide BCA reports on BCA website, including:
a. Annual Report
(https://www.bca.co.id/en/Tentang-BCA/Hubungan-Investor/Laporan- Tahunan);
b. Monthly, Quarterly, and Annual Financial Statement
(https://www.bca.co.id/en/Tentang-BCA/Hubungan-Investor/Laporan- Keuangan);
c. Corporate Governance Report
(https://www.bca.co.id/en/Tentang-BCA/Tata-Kelola-Perusahaan/Tata- kelola);
d. Integrated Governance Implementation Report
(https://www.bca.co.id/en/Tentang-BCA/Tata-Kelola-Perusahaan/Tata- kelola);
e. Sustainability Report and/or Corporate Social Responsibility Report (https://www.bca.co.id/en/Tentang-BCA/Korporasi/Cari-Tahu-Tentang-
BCA/sustainability-report).
- Disclose information of Recovery Plan that can be access on BCA website : (https://www.bca.co.id/~/media/Files/product-files/20190520-pengungkapan-
rp-2019-indonesia).
- Disclose information related to Corporate Action Acquisition of Rabobank.
(https://www.bca.co.id/-/media/Files/Report/RUPS/20200608-ringkasan- rancangan-akuisisi-investor-daily-8-juni-2020.ashx).
- Disclose information related to Affiliated Transaction.
2. Timely reporting to OJK - Conducting Self Assessment of Corporate Governance Implementation for first semester and second semester in 2020.
- Submitting reports or correspondences related to implementation of corporate governance and capital market provisions to OJK and the Indonesia Stock Exchange as described in the section on Access To Information of this Annual Report.
- Submitting the Annual Good Corporate Governance Implementation Report.
- Conducting Self-Assessment on Integrated Corporate Governance for the first Semester and for the second Semester in 2021.
- Submitting reports or correspondences related to implementation of integrated corporate governance and capital market provisions to OJK and the Indonesia Stock Exchange as described in the section on Access To Information of this Annual Report.
- Submitting the Annual Integrated of Good Corporate Governance Implementation Report.
3. Organization and documentation of general meeting of shareholders (GMS)
Organizing the Annual GMS and the Extraordinary GMS, and the proper documentation of data on BCA Annual GMS and Extraordinary GMS comprising of the notice, invitation, and results of the Annual GMS and the Extraordinary GMS, through:
- BCA website that can be access at https://www.bca.co.id/en/Tentang-BCA/
Tata-Kelola-Perusahaan/Aksi-Korporasi.
- Documentation data collection (softcopy and hardcopy) by the Corporate Secretariat and Integrated GCG Bureau - Corporate Secretary and Communication Division.
No Subject Description 4. Organization and documentation
of meetings of the Board of Directors and/or Board of Commissioners
Meetings of the Board of Directors and/or Board of Commissioners are documented by the Board of Directors Bureau. Board of Directors Bureau submit implementation data of Board of Directors and/or Board of Commissioners’
meetings for data collection to Corporate of Secretariat Bureau and Integrated GCG Bureau - Corporate Secretary and Corporate Communication Division quarterly.
The number of meetings of the Board of Directors and/or Board of Commissioners in 2020 is presented in the section on Meetings of the Board of Directors and Board of Commissioners in this Annual Report.
5. Implementation of orientation program for the Board of Directors and/or the Board of Commissioners
An orientation program is provided for new members of the Board of Directors and /or Board of Commissioners. The report of the orientation program is presented in the sections on Board of Directors and Board of Commissioners in this Annual Report
d. As a connector between BCA with its shareholders, OJK, and other stakeholders:
No Subject Description
1. Organization of public expose Conduct Public Expose Live that held on August 28, 2020. BCA has reported the proceedings of Public Expose Live to Indonesia Stock Exchange regarding to regulations.
2. Organization of press conferences
and analyst meetings In 2020, , Press Conferences and Analyst Meetings were conducted on:
- February 20, 2020 (the position of Quarter IV - 2019).
- May 27, 2020 (the position of Quarter I - 2020).
- July 27, 2020 (the position of Semester I - 2020).
- October 26, 2020 (the position of Quarter III - 2020).
3. Internal communication and events - National Work Meeting on December 8-9, 2020 (with other relevant work units).
- Media internal, for example updates on news clippings, Info BCA magazine, TV Plasma, etc.
4. BCA communications material - Update the Corporate Governance section in BCA website.
- Manage and update information on BCA website in accordance with prevail- ing regulations.
- Issued press releases related to performance and development of BCA. The report on 2020 is presented on the Access to Information section in this An- nual Report.
- Conduct corporate communication of BCA, such as published financial state- ment of BCA through mass media, advertisement on national holidays, and others.
- Developting and implementing sponsorship activities of BCA in accordance with BCA policies.
In addition to these functions, the Corporate Secretary has made communications related to the COVID-19, by extending information regarding ajustments on company operation during the COVID-19 pandemic to all stakeholders via multi-platform of communication.