KIWANIS I KIWANIS I
H. LEE POWELL, JR
~ 3 -
Utilization of Educational Material as Related to Criteria for Distinguished Governor
The Committee urges the Board Committee on Administration and Structure to con- sider whether or not it is feasible to state that the utilization of the leader- ship education material provided by the Board Committee on Leadership and
Council is mandated upon the governor if he is to become a Distinguished Governoro This, of course3 in no sense would take away from the governor his right to
embellish the outlines with additional material which would be particularly applicable to the traditions of any one districto
District RelationshiE to Counselors
It has come to the att'ention of the Board Committee that in several instances counselors to districts are being asked to attend mid-winter board meetings or mid-winter conferences and these counselors find that the dates which have been
established by districts conflict with the late January-early February Board meeting. The Committee is in agreement that the governors-elect and the district
secretaries should be alerted to the fact that district board meetings or dis- trict mid-winter conferences should definitely avoid the last week of January and the first week in February, and the last week in April and the first week in Mayo If such information is provided the districts, it is believed that the leadership will avoid these dates and thus prevent the conflicts with which the counselors are now facedo
I move this report be receivedo
Respectfully submitted,
Exhibit :/HO REPORT OF BOARD COMMITTEE ON MEMBERSHIP DEVELOPMENT AND NEW CLUB BUILDING
TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES September· 29-0ctober 2, 1971
Date of Committee Meeting: October 1 Place of Committee Meeting~ General Office
Present: Members - Maurice Gladman, Aubrey Eo Irby, Stanley Eo Schneider Mark Ao Smith, Jr.
Chairman - So Clark Pyfer
Staff Members - Alonzo J. Bryan, Richard A. Misch, AoG,Terry Shaffer Others - Wes H. Bartlett, P.Blair Ellsworth,M.D., L.A. Hapgood
NEW CLUB BUILDING PHASE 1. Revocation of Charters
The Committee reviewed information provided by the Staff relating to the proposed revocation of Charters. A request was received that consideration
for revocation of the Charter of the Port Stanley, Ontario club be held over til the next meeting of the Board as the 1971-72 Lieutenant Governor is en- deavoring to bring about a reactivation of this club.
The following thirty-one (31) clubs are recommended to the Board for the revocation of the respective Charters:
California Hot Springs Country, Cal.
Yanceyville, North Carolina Ponce de Leon, Florida Bremen, Georgia
Hinesville, Georgia Pavo, Georgia
Midlothian, Illinois Severy, Kansas
Wathena, Kansas
Claiborne County, Tennessee Ooltewah, Tennessee
Minden, Louisiana
Minneapolis,West Suburban, Minn.
Dardanelle, Arkansas Dellwood, Missouri
Early Birds, Cherokee, Iowa Recommendation #1:
. Modale, Iowa
Madison Township, New Jersey Chenango Valley, New York
Riveredge, Long Island City, NoYo Rouses Point, New York
Bluffton, Ohio
Christiansburg, Ohio Huron, Ohio
Mi 11 ville, Ohio
Northwest Toledo, Ohio Ector County, Odessa, Texas La Porte, Texas
North Port Arthur, Texas Sundown, Wichita Falls, Texas Northeast Oklahoma City, Okla.
The Committee recommends that the Charters of the above listed thirty-one (31) clubs be revoked.
I move that recommendation 1 be adopted.
2. New Club Building Statistics
As of the date of the preparation of this report one hundred and eighty-nine (189) new Kiwanis clubs have been organized in the 1970-71 Administrative,Year.
One hundred and f~rty-nine (149) new clubs have been organized in the districts comprising the United States and Canada; sixteen (16) under International Ex- tension and twenty-four (24) in KiwaGis International-Europe.
- 2 -
This compares with the 1969-70 year as follows~ A total of one hundred and forty-two (142) new Kiwanis clubs were organized; ninety-five (95) in the United States and Canada; twenty-one (21 under International Extension; and
twenty-six (26) in Kiwanis International-Europeo
This comparison reveals forty-seven (47) more clubs organized in 1970=71 than I in 1969-700
Five thousand one hundred and twenty-one (5,121) men have been brought into Kiwanis through the organization of these one hundred and eighty-nine (189) new clubs, for an overall average of twenty-seven (27) members per clubo It is noted that only two (2) districts had no activity in the area of New Club Building: Pennsylvania and West Virginiao
A comparison of the five (5) year New Club Building Growth of Kiwanis Inter=
national is attached as Exhibit Ao
30 Clubs meeting without complete meal £unctions
The Gardenside, Lexington, Kentucky club was organized on April 30, 1969 as a "pilot club" to determine the success of a Kiwanis club meeting without a typical meal functiono Latest reports reveal that this club has been meeting as a regularly constituted Kiwanis club and the matter of no formal meal ser=
vice has not caused any noticeable concerno No problems have existed in obtaining speakers, promoting cornrnitcee activities or attendance"
On August 25, 1971 the Kings Plaza, Brooklyn, New York club was organized and meets at 2~00 PoMo This dessert and coffee type of concept is being tested in this areao
This concept could open up a new avenue for extension for all Kiwanis Inter=
nationalo Additional advantages of such clubs include the cost factor, suit=
able meeting facilities, and a means of attracting busy young executiveso This is looked upon as keeping up with the changes in todayws structure of the urban areas, lending itself very well to the shopping areas which have sprung up all over the country in increasing numberso The Committee feels that we have now reached the point of promoting these clubs without a typical meal function and the Staff has been directed to prepare suitable promotion materials covering this concepto
4o Requests for additional Field Service Representative assistance A. Ontario-Quebec=Maritime District
The request from the Board of Trustees of the Ontario-Quebec=Maritime District for additional Field Service assistance was consideredo Andre Lord, who has been assisting in the French speaking areas, has resigned as a Special Field Service Representative due to a change in employment"
The Governor has been contacted for suggestions for a replacement and additional coverage is being taken under consideration by the Staffo
- 3 -
B, .~acific Northwest District
The Governor of the Pacific Northwest District has requested that a Field Service Representative he assigned that could stay for a longer period of time than has been possible in the past, In view of this request, R.
Wayne Tooman will spend three or four weeks following Council in the dis~
trict, Governor Walt Winter is very happy with this arrangement and is coordinating the contacts so as to take full advantage of Wayne's experi- ence and service,
Co Addition to Field Service Staff
Action taken by the Board at its meeting last May approved the expansion of the Field Service Staff upon the availability and authorization of the necessary funds, Request has been made that an additional man be hired as soon as possible and the Finance Committee will make its report in this regard,
5. Resolution - Illinois=Eastern Iowa District
A resolution was adopted by the delegates in session at the Illinois-Eastern Iowa District Convention requesting the requirement of.twenty~five (25) mem- bers to charter a new Kiwanis club be lowered to fifteen (15), The Montana District has also requested consideration. The Committee is of the opinion
that the present policy of twenty-five (25) names on a petition should remain.
60 S£ecial Club Services
A, Revitalization. of small clubs
The present procedure set up for supervising the District Chairmen on Special Club Services was reviewed and supportedo The importance of this area of service was stressed and the Committee directed that the case history of revitalizing the Ames-Town and Country club should be prepared
for distribution to the Governors at Councilo (Exhibit B).
MEMBERSHIP DEVELOPMENT PHASE
1, September "One for One" program
It is too early to know if there are any positive results from this programo Determining factor wi 11 be the final certified paid membership figure which will be available about December 15, 1971.
2, Preparation and Planning for Progress
This program for the 1971-72 Administrative year involving a community survey, is just beginning and information received from Lieutenant Governors reports are encouraging in the fact that clubs are taking part in the program and that the Lieutenant Governors are promoting "Preparation and Planning for Progress"
on their contact visitso
- 4 -
3o . ~romotion Plans
A discussion by the Board Committee regarding promotional plans for the 1971-72 year in membership development and how this could be accomplished.
It was a general feeling of the Board Committee that some of the thoughts should be presented to the Governors at Council and get their reactiono 4o . Projected Goals
The Board Committee reviewed the projected goals in membershipo Also discussed the Distinguished Governor, Lieutenant Governor and Club Presi- dents Criteria and how this would reflect in membership goalso
So Membershi£ Statistics
Comparative membership statistics as of March 31, 1971 were reviewed by the Committee in conjunction with membership trendso Membership gain 3/31/71 - Certified membership figure was a net gain of 454 members in the 30 districtso Based on having 5505 active clubs at that time, we find that we had a member- ship gain per club of 008247 membero If you also take into consideration that during this same period there·were 53 new clubs built in the 30 districts, we should have had a membership increase of 1325 with the established clubs re=
maining status-quoo
In analyzing the above we find that we actually had a membership loss in the established clubs of al5821 member per clubo
In going one step further and checking the trend membership figure of August 31, 1971, we find a net membership gain of 3552. In this same period there were 128 clubs built in the 30 districts, which means the addition of 3200 new Kiwanians throµgh new club building. Deducting the number of members from New Club Building, we find that we had a trend net membership gain in estab- lished clubs of 352 members or 00611 member per established clubo
60 Awards Program
The Board Committee reviewed the new member sponsor awards program and dis- cussed possible ways of implementing this program so that it has more of an impact on the club levelo
7o Make-ups for missed meetings
Suggestions received from three sources in this regard were discussed by the committeeo The committee directed that further study should be made and presented at the next Board Committee meetingo
80 Change in Membership Card
It was suggested by a Kiwanian that a place be made on the membership card to note the number of years a man had been a membero The committee felt that this would create too. mnnch of an administrative problemo
- 5 -
9. Member entry date into Kiwanis
A proposal was received from a Lieutenant Governor in the Pacific Northwest District recommending that Kiwanis International make the new member entry date one of the following~
A. At the time a man signs his application and pays membership fee Bo· At the time of induction by the local club.
It was the consensus of the Committee that this should be left to the discre- tion of the local club, and the date furnished by the local club for the IBM membership card shall be the determining date.
10. Membershi£ Retention
The Board Committee expressed concern over membership'retention and how they could effect programs that would help the club. The Committee also felt that there was a need to clarify to the club the policy on leaves of absence and how this would aid the Kiwanian in moving from one community to another.
11. Proposed Membership Study
The Committee reviewed a proposal to conduct a study on membership of men under the age of 30 to determine if the general programs and philosophy of Kiwanis International are appealing to them. This study is also to determine the strength_and weakensses of the Kiwanis program. According to a recent survey young men under 30 comprise about 50% of our male population. The Committee requested that more information be obtained in regard to this study and pos- sible cost.
The Committee wishes to express its sincerest appreciation to staff men, Alonzo J.
Bryan and Richard A. Misch, for their continued diligent and dedicated efforts on behalf of the Kiwanis Administrative areas with which this Board Committee is concerned.
I move the adoption of this report.
Respectfully submitted,
MAURICE GLADMAN AUBREY E. IRBY
STANLEY E. SCHNEIDER MARK A. SMITH, JR.
S. CLARK PYFER, Chairman
Exhibit A FIVE YEAR NEW CLUB BUILDING KIWANIS INTERNATIONAL
September 30, 1971
DISTRICT 1967 1968 1969 1969-70 1970-71
Texas -Ok 1 ahoma 6 1 21 25 32
California-Nevada-Hawaii 16 9 11 5 31
Florida 2 4 2 2 12
New York 7 10 5 6 8
Pacific Northwest 11 8 7 8 7
Ontario-Quebec-Maritime 4 10 5 4 5
Rocky Mountain 1 2 4 1 5
Illinois~Eastern Iowa 5 5 6 4 4
Southwest 3 1 0 1 4
Indiana 1 2 6 3 3
Louisiana-Mississippi-W. Tennessee 1 4 2 1 3
Minnesota-Dakotas 1 9 1 1 3
Ohio 4 8 5 4 3
Western Canada 1 0 0 0 3
Carolinas 3 3 0 2 3
Alabama 0 2 0 3 2
Kansas 2 1 0 2 2
-Kentucky-Tennessee 2 1 2 1 2
Michigan 4 2 2 1 2
Missouri-Arkansas 4 1 1 0 2
Nebraska-Iowa 15 1 4 3 2
New England 6 2 2 3 2
New Jersey 1 0 2 6 2
Wisconsin-Upper Michigan 1 3 4 3 2
Capital 3 1 2 1 1
Georgia 2 3 2 3 1
Montana 0 0 0 1 1
Utah-Idaho 0 0 1 0 1
Pennsylvania 1 0 1 1 0
West Virginia 1 0 0 0 0
TOTAL 108 93 98 95 148
International Extension
and Europe
-
24 33 15 47 40GRAND TOTAL 132 126 113 142 188
- 2 -
evening meeting which had interfered with church activities. We set up a commit- tee from each of the clubs, that each one would give programs and furnish and cook the meals for the S1ater club, since they also were without a meeting place. Ames noon club, Boone, Polk City and Ames~Town and Country carried this project for several weeks, providing breakfast at the shelter house in the park. Since that time a restaurant facility has opened, and that problem has been solved. The president gave me a list of 91 names and said he thought it was my duty to call on these men and invite them into Kiwanis. With help from several of their own members and the above~named other clubs, we called on the men named in the list
and got 40 to attend this first meeting. Past District Governor Bill Miller and other members of the·Polk City club kept close watch over the situation and kept me informed about meetings I was unable to attend, At a later time we had a
ladies i night meeting where I inducted some new members. We c.ontinued with the same officers except for electing a new secretary. At this meeting the president of the Slater club told me he was sorry for his previous criticism and said,
"It could not have been done if you had not taken these steps out of my hands."
Governor Ron Hallock, while staying in the background, was of great help also.
I have no count of the many trips during several months. It was not of great importance for me to remember the time nor the trips; I wanted only for these two clubs to keep going.
Both clubs have been helped by having ladies night activities as soon as possible after reorganization and after receiving new members, Also we postponed the regular election of officers unti 1 the clubs would be strongero We who were interested that they continue set up programs and acted as officers temporarily;
later regular officers were elected and took charge. When the Ames-Town and Country club, which had so recently had difficulties, was willing to help with the reorganizing of the Slater club, both groups were helped.
I close my year at the end of September with a feeling of satisfaction that these two clubs are now on their way again,
Sincerely,
Kenneth L. Parrish
N E B R A S K A - I O W A D I S T R I C T K I W A N I S
Mr. Alonzo J. Bryan, Director
Field Service, Kiwanis International 101 East Erie Street
Chicago, Illinois Dear Lonny~
September 1, 1971
Exhibit B
The following are some observations about the progress of the Kiwanis Clubs at Slater and Ames-Town and Country.
Ames=Town and Country. At my first visit with the Ames noon club, we found that Ames=Town and Country club had only three members left. They offered us the char=
ter at installation time, but we had hopes of helping them to continu,e. I asked for the help of one Past Lieutenant Governor and one Kiwanis member who is very influential in the community. We sat down together to plan our action. I said I wanted these two men to give personal time and dedicated effort to sit in with me and start to reorganize this club. I asked that Past Lieutenant Governor Glenn Holmes and Kiwanian Fritz Lundy meet with the Ames-Town and Country Club every week instead of with their own club. We immediately set out with a separate mem=
bership drive, in addition to the work of the officers of the Ames=Town and Coun- try Club. I made the promise that I personally would induct the first ten new members; this was done in about three weeks. We helped them find a new meeting place; we tried the idea of a Saturday morning meeting instead of Wednesday noon, and this worked very well. I then asked that Past Lieutenant Governor Holmes, if I could not attend a meeting, would inform me of what had taken place. When about twenty men had joined the club, we completed reorganization and got new men in as officers, with the consent and cooperation of the former officers. Some continued in their previous offices, some were new in office. I did not keep a complete list of meetings attended; probably it was twenty. or more. The two men mentioned above also stayed with the Ames-Town and Country Club for about four months; this was done with the permission of Governor Ron Hallock. They also reported frequently to me.
Slater Kiwanis Club. The Slater Club ha<l entirely different problems. The secre- tary of the club, along with the president, called me by long distance to request that I meet them in Boone to receive the charter. I told them that I did not have the authority as yet to receive the charter, but if they would bring the charter we would talk further about the future of the Slater Club. I immediately, unknown to them, contacted some 28 or more men of: other clubs in the division and asked them to attend this planned meeting. To this evening meeting the president of the Slater Club and three other men came. When they saw the twenty or so men from other clubs, I was criticized quite severely because they said they did not need
that many men to hand in the charter. I asked of the president and his men if they would give us thirty minutes time, and they graciously consented. The meet- ing lasted about four hours. Members and officers of the Ames-Town and Country Club, together with some others from Boone, Ames noon club, Marshalltown, Jeffer- son, and Polk City (since Polk City had sponsored the Slater club some years ago), all helped in persuading the Slater club that they could continue. We asked them then if they could meet Saturday at 7:00 A~M. instead of their regular Wednesday
REPORT OF BOARD COMMITTEE ON PROGRAM DEVELOPMENT TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES
September 29-0ctober 2, 1971
Date of Committee Meeting~ October 1, 1971 Place of Committee Meeting~ General Office
Exhibit 1/11
Present: Members= James Co Brooks, To Ben Hagler, Aubrey Eo Irby, Frank Summerhayes
Chairman= Charles Mo Roberts
Staff Members - William Ho Jepson, AoGoTerry Shaffer, Percy Ho Shue Others= Wes Ho Bartlett, ToRo Johnson, Lorin Jo Badskey,
Ted Ro Osborn, RaPo Merridew
Io Grading Plan for District Achievement Awards= 1971=72
The proposed 1971=72 grading plan for district achievement awards is attached as Exhibit Ao Except for minor changes in the wording of paragraph la (page 1) with reference to the method by which the lieutenant governor certifies the
training of club officers of his division, the proposed plan represents no changes over the 1970=71 plano
Recommendation #1~
The Committee recommends approval of the attached grading plan as the 1971-72 grading plan for the determination of winners of district achieve=
ment awards by the 1972-73 Committee on Achievemento I move that recommendation 1 be adoptedo
The Committee assumes that the matter of the 1972~73 grading plan will be on the agenda at the spring meeting of the 1971-72 Committee on Achievement. and requests that at that time the point scoring plan be reviewed for reaffirma- tion or recommended adjustment, especially in the context of whether it may be desirable to provide in the 1972-73 plan for bonus points for any achieve- ment which surpasses the requirements for maximum basic points, such as in
the area of new club building or membership growtho II. 1972-73 Theme and Objectives
As an item of information~ the Committee reminds all members of the Board that the 1972-73 Theme and Objectives needs to be approved at the next regu- lar meeting of the Boarda The Committee welcomes suggestions or recommenda=
tions for such from any Board member o
IIIo Disposition of District Resolutions Related to Kiwanis Service Programs Since the 1971 district resolutions will not come before the Board at this session and since some of these may have relevance to the January conference at which time recommendations are made for the 1972-73 Major Emphasis Program, the Committee has requested the staff to distribute copies of those resalu=
tions related to service programming to those committee chairmen and members who wi 11 be formulating recommendations for the 1972- 73 Major Emphasis Pro- grams at the January conferenceo