The ERP consultations included more than 35 interviews with 60 individuals representing a broad range of humanitarian stakeholder groups in Indonesia. In addition to these interviews the consultant sat in on a range of disaster preparedness meetings and workshops, including the UN’s El Nino Working Group, the Humanitarian Country Team, discussions on the implementation of the National Disaster Response Framework, ASEAN meetings, including the ASEAN Joint Disaster Response Planning Workshop.
No. Name Title Department/Organisation/Agency/Ministry
1. Said Faisal Executive Director ASEAN Humanitarian Assistance Coordinating Centre
(AHA Centre)
2. Leoni Tax Assessment Expert Assessment Capacities Project (ACAPS)
3. Miro Modrusan Head of Operations Assessment Capacities Project (ACAPS)
4. Charles Thursby Pelham Manager – Disaster Management Unit Australia - Dept. of Foreign Affairs and Trade
5. Henry Pirade Programme Manager Australia - Dept. of Foreign Affairs and Trade
6. Wahyu Widayanto Programme Manager CARE Indonesia
7. Syahri Ramadhan Emergency Manager Catholic Relief Services (CRS)
8. Yenny Suryani Country Director Catholic Relief Services (CRS)
9. Mark Smulders Representative Food and Agriculture Organisation
10. Surya Rahman Executive Director Humanitarian Forum Indonesia (HFI)
11. Colonel Czi Ahmad Faisal Policy Analyst, Human Resource Division National Security Council
12. Syamsul Ardiansyah Secretary-General Indonesian Disaster Risk Reduction National Platform (PLANAS PRB)
13. Ritola Marsono Secretary-General Indonesian National Red Cross Society (PMI) 14. Catur Sudira Secretary-General Indonesian Society for Disaster Management (MPBI) 15. Christophe Sutter Head of Delegation International Committee of the Red Cross (ICRC) 16. Jerome Fontana Deputy Head of Delegation International Committee of the Red Cross (ICRC) 17. Georgio Ferrario Head of Delegation International Committee of the Red Cross and Red
Crescent Societies (IFRC)
18. Pascal Bouchet Community Resilience and Safety Officer International Committee of the Red Cross and Red Crescent Societies (IFRC)
19. Mark Getchell Chief of Mission International Organisation for Migration (IOM) 20. Peter Kern Project Manager (DRR/CCM) International Organisation for Migration (IOM) 21. Parthesarathy Rajendran Country Director Medecins Sans Frontieres (MSF)
22. Jason Brown Chief of Party – TATTS Indonesia Mercy Corps / Cardno
23. Ari Health Crisis Management Centre Ministry of Health
24. Dodi Health Crisis Management Centre Ministry of Health
25. Royan Health Crisis Management Centre Ministry of Health
26. Yuni Health Crisis Management Centre Ministry of Health
27. Iyan Kusmadiana Head of Sub Directorate for Natural Disaster
Victims Management Ministry of Social Affairs 28. Sunarti Head of Directorate for Social Strengthening
and Social Recovery Ministry of Social Affairs 29. Yadi Muchtar Head of Social Advocacy Section Ministry of Social Affairs 30. Rachmawati Husein Vice-Chair - Muhammadiyah Disaster
Management Centre Muhammadiyah
31. Dody Ruswandi Secretary-General National Disaster Management Agency (BNPB)
32. Eko Budiman Director for Emergency Relief National Disaster Management Agency (BNPB) 33. Medi Helianto Director for Preparedness National Disaster Management Agency (BNPB)
No. Name Title Department/Organisation/Agency/Ministry
34. Nanang Dirdja Humanitarian Manager OXFAM Indonesia
35. Wahyu Kuncoro Disaster Risk Management Manager Plan International
36. Bambang SP Head of Information Unit Provincial Disaster Management Agency, DKI Jakarta (BPBD)
37. Awalhudien Japanese Red Cross Red Cross Movement In Country National Partner
Societies
38. Dino Argianto American Red Cross Red Cross Movement In Country National Partner Societies
39. Kharil Australian Red Cross Red Cross Movement In Country National Partner
Societies
40. Nita Canadian Red Cross Red Cross Movement In Country National Partner
Societies
41. Yap Netherlands Red Cross Red Cross Movement In Country National Partner
Societies
42. Steve Ray International Emergencies Manager Red Cross Partner National Societies
43. Harriet Torlesse Chief of Nutrition UN Children’s Fund (UNICEF)
44. Lina Sofiani Emergency Specialist UN Children’s Fund (UNICEF)
45. Sri Sukotjo Nutrition Specialist UN Children’s Fund (UNICEF)
46. Christian Usfinit Technical Officer United Nations Development Programme (UNDP) 47. Francine Pickup Deputy Country Director United Nations Development Programme (UNDP)
48. Thomas Vargas Representative United Nations High Commissioner for Refugees
(UNHCR)
49. Kristen Knutson Head – Partnerships Unit, Bangkok United Nations Office for the Coordination of Humanitarian Affairs (OCHA)
50. Kyung-wha Kang Assistant-Secretary General, New York United Nations Office for the Coordination of Humanitarian Affairs (OCHA)
51. Oliver Lacey-Hall Head, Indonesia / ASEAN Liaison Office United Nations Office for the Coordination of Humanitarian Affairs (OCHA)
52. Martha Santoso Ismail Assistant Representative United Nations Population Fund (UNFPA) 53. Rosilawati Anggraini National Programme Officer – Humanitarian
Programme United Nations Population Fund (UNFPA)
54. Daniel Adriaens Head of Emergency Preparedness and
Response United Nations World Food Programme (WFP)
55. Ikhsanuddin Logistics Officer United Nations World Food Programme (WFP)
56. Wipsar Aswinatriandari Technical Officer United Nations World Food Programme (WFP) 57. Yusak Oppusunggu Disaster Programme Specialist United States Agency for International Development
(USAID)
58. Victor Rembeth Programme Manager World Economic Forum Disaster – Disaster Resource Partnership
59. Gede Yogadhita Health Cluster Coordinator World Health Organisation (WHO) 60. Kanchit Limpakarnjanarat Representative World Health Organisation (WHO)
Disaster Categories
Category A
Disaster of any scale where primarily only national interests are impacted. National response and coordination mechanisms are still capable of adequately addressing urgent humanitarian needs. Large scale international support is unlikely to be requested, though on a case by case basis assistance may be welcomed or specific items requested. Humanitarian response is coordinated and managed under existing national mechanisms.
Category B
Large scale disaster where multiple countries interests are deeply impacted. National response and coordination mechanisms are still functional and responding though international response assistance is requested or welcomed. Humanitarian response is coordinated and managed through joint national, regional and international mechanisms.
Category C
Large scale disaster where national response and coordination mechanisms have been heavily impacted and are temporarily unable to adequately address urgent humanitarian needs.
International assistance is requested and welcomed. Humanitarian response is temporarily coordinated and managed through international mechanisms with a rapid handover back to supported national mechanisms.
Note: to look into the guidelines that we have for more translation for GoI.
Disaster Status
Adequately Prepared
Minimum Preparedness Action is in place and adequate though may still require ongoing improvement
Partially Prepared
Minimum Preparedness Action is partially complete or still in need of considerable improvement
Insufficiently Prepared
Minimum Preparedness Action is currently inadequate for a disaster of the category specified
Priority
① High Priority: Requires urgent action to ensure preparedness ② Moderately High Priority: Requires action
③ Medium Priority: is in need of ongoing improvement
④ Moderately Low Priority: continues to need improvement but is not urgent ⑤ Low Priority: requires no immediate further action
Cat A
Cat B
Cat C
NOTE: Items in red; note significant deviations from the standard ERP format 1. RISK MONITORING
Risk Monitoring Mechanism
Minimum Preparedness Action Category Status Priority Actor Explanation
1.1 Appoint Risk Monitoring Focal Points
Cat A ⑤ BNPB BPBD
Adequate capacity exists within BNPB and relevant ministries
Continue capacity building programmes with responsible ministries such as BMKG and PVMBG
Cat B
③
Establish standing protocols for regular updates and shared analysis between government Monitoring Focal Points and an HCT appointed representative for potential Cat B- C Disasters
Cat C 1.2 Establish EW monitoring and analysis
system, including action dates for seasonal hazards
Cat A
④ BNPB BPBD
Relevant Ministries
Adequate capacity by BNPB and relevant ministries
Continue capacity building programmes with BNPB and responsible ministries such as BMKG and PVMBG
Cat B Cat C
1.3
Establish situation analysis (baseline), including gender analysis to identify underlying inequalities and
vulnerabilities influencing risk susceptibility of the women and men and their communities
Cat A
③ BNPB BPBD
Relevant Ministries
Adequate capacity by BNPB and relevant ministries
Technical assistance needed to improve capacity and systems to ensure gender and age and other vulnerabilities are adequately considered.
Cat B Cat C 1.4 Ensure evolving risk discussion is a
standing item on the HCT agenda
Cat A
③ OCHA
Standing agenda item for regular meeting between OCHA and BNPB
Negotiate with BNPB for a standing risk update to be provided to HCT meetings Cat B
Cat C
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2. COORDINATION & MANAGEMENT ARRANGEMENTS
Minimum Preparedness Action Category Status Priority Actor Explanation Basic Guidance
2.1
Familiarize humanitarian partners, government, and other key partners with humanitarian principles, humanitarian architecture and international response tools
Cat A ② OCHA
& BNPB
For category A disasters, the role of international actors is defined by Perka 22.7 International actors will need to adjust the way they work so as to be in line with the national humanitarian architecture, standards and systems. Newly arriving agencies (and agency personnel) will need guidance on national mechanisms as well cultural context.
OCHA to work with BNPB to create a ‘living’ guidance document with the most up- to-date understanding of the national humanitarian system, including national response tools and introductory guidance on local and national cultural context.
Cat B ①
OCHA BNPB NSC
Work with BNPB and the National Security Council to design interoperability mechanisms for different categories of disasters and share related documentation with partners. Interim agreements should be put in place as soon as possible with more formalised processes embedded into the emerging NDRF, including civ-mil arrangements.
Work with BNPB and relevant line ministries to identify, translate and adjust relevant international tools for in-country usage.
Cat C ① OCHA
BNPB
Train and mentor BNPB and relevant ministries on international humanitarian architecture and assist them in deploying to other countries, including a rigorous lessons learned process to facilitate a better understanding of international systems
Expose BNPB to evaluations or lessons learned from major emergency responses, especially those in which the Government has participated.
2.2
Ensure adequate and appropriate mechanisms are in place for the coordination of government and non- government actors
Cat A ③ BNPB BPBD
OCHA & HCT
Adequate mechanisms exist for coordination of government actors.
Work with BNPB/ BPBDs to build their capacity to coordinate non-government actors including:
o Training cluster coordinators with facilitation, coordination and meeting management skills.
o Development of national and district online contact lists, and other coordination mechanisms.
Cat B ② Work with BNPB on the policy environment required to develop a specialist team of
7Perka 22; Guideline on the role of international community during emergencies.
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2. COORDINATION & MANAGEMENT ARRANGEMENTS
Minimum Preparedness Action Category Status Priority Actor Explanation
Cat C ①
International Disaster Coordinators. These teams should be senior professionals (from any area of society) with a good command of English and with sufficient training on national and international coordination systems.
Work with BNPB to develop training courses on the international humanitarian architecture for high level BNPB staff. Assist in mentoring these staff to deploy in international responses to gain real field experience of international mechanisms HCT
2.3
Establish an inclusive Humanitarian Country Team (HCT) including the participation of NGOs and Red Cross/Crescent
Cat A
④
HCT & OCHA Regular annual review of membership. . Cat B
Cat C Government (incl. Civil/Military)
2.4
Ensure that clear
procedures/protocols are in place between the HCT and the Government for
requesting/accepting international assistance
Cat A ④ BNPB
OCHA and HCT
In Category A disasters Perka 22 provides clear guidance on the role of international assistance.
A general request for/acceptance of offer of international assistance is unlikely to made at almost any scale of Cat A disaster, though particular items may be requested, such as recent request for fire-fighting uniforms for haze response.
Depending on the scale and location international assistance may welcomed under Perka22.
In the context of the NDRF, OCHA and the HCT should continue to work with BNPB to improve PerKa 22 and help ensure potential donors and INGOs are informed.
Cat B
① OCHA, BNPB National Security
Council and NZ
Define clearer procedures and protocols for acceptance of or request for
international assistance at differing categories and levels of response, to be included in the NDRF and other relevant legislative and regulatory frameworks.
Category B and C Disasters are of a scale beyond solely BNPB and would require higher level engagement of military, police and other actors. This is likely to be coordinated directly by the President’s office or National Security. As such OCHA and the HCT needs to work with BNPB to define such protocols with these two actors.
Cat C
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2. COORDINATION & MANAGEMENT ARRANGEMENTS
Minimum Preparedness Action Category Status Priority Actor Explanation Ensure that all humanitarian agencies
are aware of the respective
Government coordination structures for emergency response
Cat A ②
OCHA and the HCT working with
BNPB
Work with BNPB to create a ‘living’ guidance document that can ensure
international partners are familiar with the most up to date understanding of the national humanitarian architecture, including national response tools and introductory guidance on local and national cultural context.
Cat B ③
As per previous points, clearer interim guidance needs to be developed on interoperability of national and international coordination mechanisms while the NDRF is being elaborated. These then need to be shared with all humanitarian agencies
Cat C ④
As per previous points, OCHA and HCT should continue to work with BNPB and other relevant actors to better define how international mechanisms can best support national systems for Cat C disasters
2.5
Clarify if the government intends to use military assets in emergencies and establish clear protocols for
cooperation/coordination
Cat A ⑤ BNPB
Category A Disasters are unlikely to include significant foreign military involvement and thus limited need for civil military coordination at the regional/international levels.
Determining protocols between national agencies is the responsibility of the Government.
Cat B
③ OCHA and NZ working with
NSC
Work with the Civil-Military Technical Working Group (TWG CMCoord) to ensure that there are clear protocols in place for the activation of a humanitarian-military coordination platform (i.e. Multi-Agency Coordination Centre (MAC)) as part of large-scale disaster response operations. Clarify liaison arrangements and task division between the humanitarian-military coordination platform (MAC), the national clusters and the Multinational Coordination Center (MNCC)
Map the unique military and police assets and capabilities that can be used to: i) ensure rapid delivery against key immediate needs and; ii) contribute to reducing the gap between the onset of disaster and the point at which response reaches scale.
Work with the national logistics cluster, the TWG CMCoord and the RCG Logistic Working Group to examine the issue of interoperability and coordination between humanitarian and military logistic operations.
Develop protocols to share effectively information between civilian and military Cat C
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2. COORDINATION & MANAGEMENT ARRANGEMENTS
Minimum Preparedness Action Category Status Priority Actor Explanation
actors; evaluate the possibility of establishing a common information sharing interface or 'gateway'.
2.6
Ensure that requirements such as custom clearances, visas, and access to affected populations are
established and clear to all relevant stakeholders
Cat A ④
BNPB OCHA NZ NDRF
BNPB continues to work on and improve Perka 22 with the assistance of OCHA and other actors
Cat B ② Although the Indonesian Government has always welcomed international assistance and allowed access to the affected population in times of severe crisis, predictable arrangements for customs and as yet remain incomplete. This has caused significant delays in assistance in the past and is of significant concern for future Cat B-C disasters.
Use of the Model Customs Agreement process may be valuable in this regard.
Cat C ①
2.7
Establish a proper and functioning communication system with local NGOs and civil society, including women’s organisations, to ensure the timely flow of information before and during an emergency
Cat A ④ BNPB
Systems exist and continue to be improved
BNPB has robust systems, a well-established website, phone apps and adequate resources.
Further prioritisation is needed to ensure adequate inclusion of women’s organisations
Continue to address language barrier by ensuring that coordination meetings are run bilingually and key documents are translated by default
Cat B
④
OCHA and BNPB
OCHA has clear systems, regular meetings and mailing list to facilitate communication.
Further prioritisation is needed to ensure adequate inclusion of women’s organisations
Cat C Donors
2.8
Compile a list of contacts for in- country donors and technical focal points to be contacted
Cat A ④ BNPB &
OCHA
OCHA to work with BNPB to ensure a common contact list of national humanitarian actors
Cat B
④ OCHA OCHA continue to maintain an up-to-date contact list
Encourage the use of Humanitarian ID in country Cat C
Public Communication & Advocacy
2.9 Cat A ④ BNPB National mechanisms exist for Cat A disasters
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2. COORDINATION & MANAGEMENT ARRANGEMENTS
Minimum Preparedness Action Category Status Priority Actor Explanation Identify and familiarise PI Focal Points
with the IASC guidance on Public Information
HCT Continue to work with government counterparts to identify useful international guidance documents and translate for national reference
Use IASC guidance to assist work with BNPB in creating and improving national guidance
Cat B
③ Lead Agencies and INGOs
International lead agencies and INGO partners to:
- ensure their familiarity with IASC guidance that they may be expected to use in Cat B-C disasters
- continue to use IASC guidelines in capacity building work with national and international partners
Cat C
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3. NEEDS ASSESSMENT/INFORMATION MANAGEMENT/RESPONSE MONITORING
Minimum Preparedness Action Category Status Priority Actor Explanation Assessments
3. 1
Ensure humanitarian and
government partners are familiar with the IASC operational guidance on needs assessments
Cat A ④ BNPB
HCT
National mechanisms exist for Cat A disasters
Continue to work with government counterparts to identify useful international guidance documents and translate for national reference
Use IASC guidance to assist work with BNPB in creating and improving national guidance
Cat B
③ HCT
INGO Partners
International Lead Agencies and INGO partners to:
- ensure their familiarity with IASC guidance that they may be expected to use in Cat B-C disasters
- continue to use IASC guidelines in capacity building work with national and international partners
- Compile useful secondary data to estimate potential caseloads, including of vulnerable groups to inform operational planning for launching an emergency response on day 1 of a disaster.
Cat C
3.2
Harmonise assessment methodologies, reporting requirements, tools and templates including sex and age disaggregated data and gender- responsive information
Cat A
③
Work with government counterparts to harmonise assessment methodologies. identify useful international guidance documents, translate, and assist in creation of agreed national guidance
Work with all partners to agree on what data is needed in the early days of a response, how much of that is available in baseline data and what data must be collected after a disaster hits. Then ensure assessment tools collect only that data which is needed.
Cat B Cat C Information Management
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3.3
Familiarise humanitarian partners with the IASC operational guidance on emergency Information
Management
Cat A ④ BNPB
HCT
National mechanisms exist for Cat A disasters
Continue to work with government counterparts to identify useful international guidance documents and translate for national reference
Use IASC guidance to assist work with BNPB in creating and improving national guidance
Lead agencies and OCHA to continue using IASC guidance as a basis for managing information in support of government information
management.
Familiarize Gov cluster leads on the IM expectations placed on cluster lead agencies as per the guidance note.
Cat B ③
HCT INGO Partners
International Lead Agencies and INGO partners to ensure their own familiarity with IASC guidance that they may be expected to use in Cat B-C disasters
International lead agencies and INGO partners to continue to use IASC guidelines to guide their IM capacity building work with national partners.
This may include capacity assessment and support to meet the IM requirements of cluster lead agencies as per the guidance note.
Cat C ②
3.4
Develop common operational data sets (CODs) and fundamental operational data (FODs), including sex and age disaggregated data and gender-responsive information
Cat A
④
OCHA working with
BNPB
OCHA to continue as guardian of CODs and FODs
OCHA to continue working with BNPB to ensure data sets:
- are adequately maintained,
- include sex and age disaggregated data and gender responsive information
- public accessible Cat B
Cat C Response Monitoring
3.5 Ensure humanitarian partners are familiar with the IASC guidance on response monitoring
Cat A ③ BNPB
HCT
Continue to work with government counterparts to identify useful international guidance documents and translate for national reference
Use IASC guidance to work with BNPB to create clearer national guidance and mechanisms for monitoring the work of non-government actors
Cat B ③ HCT