PTPN IV Pabatu
Verification 24 February 2021
3.4.4. Noteworthy Positive Components
No. Description
1 Good commitment on implementing sustainable palm oil production.
2 Good team work, competency of each PIC and communication among team on the unit and HO Medan.
3 Has provide comprehensive document requested.
4 Zero accident for Dolok Ilir Estate and Laras estate for period 2020.
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PT. MUTUAGUNG LESTARI
RSPO ASSESSMENT REPORT 3.5 Summary of Arising Issues from Public and Auditor Verification
Public Issues
(Institution/ NGO/Community) Auditor Verification Gender Committee of Dolok Ilir Estate and
Gender Committee of Dolok Ilir Mill Date of interview: 14 December 2020
Interviewee: Chief, Vice Chief and Head of Education Notes:
The committee has start since the beginning of 2020. The previous committee has retired. Organization has developed since the first time of RSPO assessment, around 2013/2014.
Gender committee of Dolok Ilir Mill and Dolok Ilir Estate has separated since 2018. However, the activities were conducted simultaneously between estate and mill.
Among the program carried by the committee out are weekly morning exercise on Friday, Qur’an recitation, development of “Taman Gizi” or nutrient park in every Afdeling and socialization towards Covid-19 issues.
The company has provided paid leave for menstruation period (H-1). Those who pregnant or breastfeeds were not allowed to works with agrochemicals and will be transferred into manual works the Human Resources Department.
There are no negative issues relate to women and children abuse, as well as discrimination.
The company has support gender committee program through provide extra foods during Friday exercise, transportation, meeting room, to facilitate socialization in coordination with Laras Hospital, etc.
In general, there are no negative issues related to women and children abuse, force labor, as well as discrimination. Women right has provided by company management in accordance with applicable regulation, such as paid leave for reproduction and maternal matters.
National Land Agency of Simalungun District Date of Interview: 15 December 2020
Interviewee: Section Head of Land Register Auditor Notes:
Unit of certification has cleaned and clear land right legality evidence, as shows through Land Title.
There is no abandoned land.
There is no new proposal for land expansion.
There is no presence of overlapped with forest area and other business activities, for example mining and other plantation companies.
Unit of certification has considered transparent and cooperative in providing data information requested.
Furthermore, Annual Land Right Usage Report has delivered on schedule.
In term of legal aspect, there were no more customary right within unit of certification operational areas. Composition of village was heterogen, consist of several tribe such as Melayu, Batak, Jawa, etc.
Any problem related to legal occupation has involve BPN for
Unit of certification implementation towards land right regulation pursuance has considered in accordance with relevant regulation in Indonesia. The Land Title (HGU) has fully used for oil palm plantation operational activities. Furthermore, relationship with Agency is considered satisfactory. Moreover, occupation case for about 121 ha in Dolok Ilir Estate Afdeling 3 Block 98 A has involving BPN and other respective parties through FPIC approach and proper mediation process.
PT. MUTUAGUNG LESTARI
RSPO ASSESSMENT REPORT Public Issues
(Institution/ NGO/Community) Auditor Verification mediation process. Occupation case with Petani Jaya
Smallholder Group has resulting the land is belonging to PTPN IV Dolok Ilir Unit. However, the claimant has propose an appeal case to the Province Court. This matter is still ongoing.
Environmental Agency of Simalungun Regency
The company has reported mandatory reports to the Environment Agency such as management and environmental plans (RKL-RPL), Mill Effluent Monitoring Reports and Hazardous and Toxic waste Management Reports.
Hazardous and Toxic waste temporary storage Permit and Mill Effluent Permit are still valid.
During 2020 there were no environmental issues carried out by the company.
During 2020 there were no landfires issues carried out by the company.
The environmental office carries out supervision every year.
There’s no negative issue needs to further verification
Village Representatives
Date of Interview: 15 December 2020 Interviewee:
1. Pangulu Nagori (Head) of Afdeling VI Village (direct) 2. Pangulu Nagori of Dolok Tenera
3. Cleric of Dobana Village Auditor Notes:
There is no more customary community(-ies) on the village.
Village occupant were mixed, consist of people from Melayu, Batak, Jawa, etc.
There is no land conflict and occupation within estate operational areas, which claimed by village members. The claimants were mostly from Village of Penggalion and Bangun Rejo that identified came from Lampung or not local people.
Pro process of mediation has gone through the Court, resulting land right has belonged to PTPN IV Dolok Ilir.
Presence of PTPN IV Dolok Ilir Unit has considered gave a positive impact for economic and social community life. There were a lot af village people works for third generations.
Head of Village and other village representative has been involved on annual CSR program, through participatory ways such as socialization and meeting.
There is no negative issues related to land fire and environment pollution or contamination, caused by company operational activities.
In general, the presence of PTPN IV Dolok Ilir Unit has positively contribute on village development. There were no negative issues caused by plantation activities towards social and environmental matters.
Relationship between company ad surrounding communities is considered satisfactory and comply with RSPO principles and criteria.
PT. MUTUAGUNG LESTARI
RSPO ASSESSMENT REPORT Public Issues
(Institution/ NGO/Community) Auditor Verification OSH Supervisor of Manpower Agency of Sumatera Utara
The company sent routine mandatory reports such as P2K3, work accident reports and WLTK.
The company has implemented wages and overtime in accordance with applicable regulations.
There are no complaints or reporting regarding violations of the implementation of employment.
There’s no accident on period 2019/2020.
The company routinely communicate with the Labor Agency.
There’s no negative issue needs to further verification.
Labour Union Representative
The company has paid wages and employee rights in accordance with applicable regulations.
There are no serious or fatal work accidents in each unit business.
There are no employee complaints that have not been completed.
The company has provided PPE to workers.
The company has conducted periodic health checks on high-risk workers.
All harvester workers are permanent worker.
Worker union has a good relationship with company.
There’s no negative issue needs to further verification.
UD Merbau
(FFB Transport vehicle for EFB in Dolok Ilir Estate).
The cooperation between the company and the contractor has been established for 15 years.
The cooperation contract is for 3 months and will oversee the agreement between the two parties.
Payments to contractors are made monthly on the 20th of each month.
The contractor has provided its workers with employment insurance.
PPE is provided free of charge by the contractor and is given accordingly.
The company has implemented PPE, K3 and code of conduct information.
There are no complaints from contractors to the company regarding work agreements, payments, etc.
There’s no negative issue needs to further verification.
CV. Riana Lim (Supplier FFB)
The cooperation between the company and the contractor has been established for 15 years.
The cooperation contract is for 3 months and will oversee the agreement between the two parties.
FFB from contractors is FFB that comes from local farmers and agents.
There’s no negative issue needs to further verification.
PT. MUTUAGUNG LESTARI
RSPO ASSESSMENT REPORT Public Issues
(Institution/ NGO/Community) Auditor Verification There are no complaints from contractors to the company
regarding work agreements, payments, etc.
Employee Cooperative Representative
The cooperative already has a deed of establishment and AD-ART
The cooperative has a new management structure in 2020
Employees are not required to join the cooperative but voluntarily
The annual Members' Meeting was held on August 5, 2020
SHU has been distributed to cooperative members in early 2020
Cooperative activities run well under company supervision
The cooperative has kept a member list document properly.
There’s no negative issue needs to further verification
PT. MUTUAGUNG LESTARI
RSPO ASSESSMENT REPORT