CHAPTER III SCOPE OF THE APPRENTICESHIP
3.4 System and Procedures
3.4.2 Procedures
Practical work procedures that have been carried out in PT. Pelabuhan Indonesia I (Persero) Dumai Branch which starts on March 01 to June 30, 2022 in the business terminal division are as follows:
26 1. Stamping the D/O book.
Figure 3.1 Flowchart D/O Book Source: Processed Data 2022.
As evidence of trucking activities, every car that enters the port gate must have data written in the D/O book because that is the basis for making invoices. The contents of the D/O book are the BM number for the car, the destination, the name of the warehouse, the name of the driver, the name of the shipper (the owner of the goods) and the tonnage of the goods carried.
2. Make notes
Figure 3.2 Flowchart Container Note Source: Processed Data 2022.
A note is an important note that is widely used in business. The note made is used as proof of payment details billed to service users who use port services.
3. Make delivery order cards and receiving Cards.
Figure 3.3 Flowchart Delivery/Receiving Cards Source: Processed Data 2022.
Customers provide a
trucking rental certificate to PT Pelindo.
PT Pelindo makes a document for picking up trucking at Pelindo’s Depo.
PT Pelindo issues a D/O
book to be stamped. As for the customer taking the D/O book.
Open the Gen-C application and enter the password.
Select the monitoring menu, adjust the name of the month.
Type the name of PT/ID that you have entered.
Click the print icon to print a note.
Open the Delivery/Receiving Order format in Microsoft Excel
Fill in the container name
Card print
27 In making delivery order and receiving order cards especially container services, the reference documents used are do and ro application letters.
When creating a card we use the format in Microsoft Excel.
4. Match receipts with delivery orders and receiving orders.
Figure 3.4 Flowchart Receipts Delivery Order/Receiving Order Source: Processed Data 2022.
Is proof of a transaction that is used as a sign of receipt of a certain amount of money. In this context, the company that sends the receipt is the company that uses the container service from PT. Pelindo. Before filing the application for delivery orders and receiving orders, the archival documents must first be complete with three types of elements, namely application letters, payment receipts and payment receipts. Therefore, the process of matching receipts with the application letters for delivery orders and receiving orders is carried out.
5. Recording Pelop Expeditions (SPK Trucking)
Figure 3.5 Flowchart Recording Pelop Expeditions (SPK Trucking) Source: Processed Data 2022.
SPK is a work order to a truck owner company to transport cargo from a port location to outside a certain port or route. The document is that forms
Match the name of the ship with the EPBS/PMS/RS number contained in the document.
Then match the price of the document to be inserted into the in the receipt.
The Author takes the trucking SPK document which will be record in the Expedition book.
What is recorded is the name of the PT, the matter of the activity and the name of the ship as well as the date of the trucking activity.
28 the realization of trucking activities, namely billing from service users to Pelindo.
6. Making Mooring Service Memorandum Monitoring
Figure 3.6 Flowchart Mooring Service Memorandum Monitoring Source: Processed Data 2022.
It is a document of the monitoring of port services (mooring), to find out the status of mooring services carried out by Pelindo to agents, has the activity been noted, has not been realized, or has not been registered with PPK and entry realization using the vasa application. The data that must be contained in the document are PPK1 number, ship name, approval number, CENTRA document number, PPK number in VASA, SAP document number, status in VASA. The data that Author am looking for or what Author have to fill in this document is the name of the ship, the PPK number in VASA and the status of the note on the cargo ship at VASA.
7. Inventory of Mooring Notes
Figure 3.7 Flowchart Inventory of Mooring Notes Source: Processed Data 2022.
Open mooring service memorandum monitoring format at Microsoft Excel.
Open the VASA application at Google, enter the password and select the monitoring menu.
Copy PPK number at the format to application
VASA. This document are the name
of the ship, the PPK number in VASA and the status of the note on the cargo ship at VASA.
Open the Microsoft Excel
Open the VASA application at Google
Copy PPK number at the format to application VASA.
Enter the password and select the monitoring menu.
29 Is a form of realization of port services (mooring) using the VASA application. Inventory is a list that makes all the items belonging to the office / company. The data that must be searched for or filled in in the document are the PPK number, the amount of income on mooring services, the date of the note, and the tie and untie date.
8. Make a Coklit Memorandum
Figure 3.8 Flowchart Coklit Memorandum with Gen-C application Source: Processed Data 2022.
Figure 3.9 Flowchart Coklit Memorandum with VASA application Source: Processed Data 2022.
Documents in the form of realization of port services for goods and mooring services. To get the original data on port services, use the Genc application, and the data that must be filled in includes the name of the
Open Coklit memorandum format at Microsoft Excel
Open the Gen-C application at Google, Enter the password and select the monitoring menu.
Copy PPK number at the format to Gen-C application to obtain original data on mooring port services.
The data that must be filled in include the name of the ship, flag, name of agent, date of note, note number, invoice number, data on ship visits (pier, GRT, etmal 1/2, Normal tariff, and progressive tariff), Ship movement (Date entry/exit), Total revenue, and Income details (Normal/Progressive mooring service, minimum tariff).
Open the VASA application at Google, enter the password and select the monitoring menu.
Copy PPK number at the format to VASA application to obtain original data on mooring port services.
The data that must be filled in includes the name of the ship, date of
tie/unrope, Shipper, Type of goods, Tonnage, Tariff, Note (date, tax invoice/invoice number, and Pranota).
Open Coklit memorandum format at Microsoft Excel
30 ship, date of tie/unrope, Shipper, Pier, Type of goods, Tonnage, Tariff, Note (date, tax invoice/invoice number, and Pranota), Revenue according to the note (port pass), Concession, and Revenue after deducting concessions (port pass).
Meanwhile, to obtain original data on mooring port services using the Vasa application, and data that must be filled in include the name of the ship, flag, name of agent, date of note, note number, invoice number, data on ship visits (pier, GRT, etmal 1/2, Normal tariff, and progressive tariff), Ship movement (Date entry/exit), Total revenue, Income details (Normal/Progressive mooring service, minimum tariff), Concession, Total revenue after concession, and Sharing (Pelindo and SPMT).
9. Entering a KSMU Load Evaluation Form
Figure 3.10 Flowchart KSMU Form Source: Processed Data 2022.
This document is used to income as revenue from Business Partner Cooperation (KSMU) which can increase company equity sourced from all company service activities povided to service users (consumers). The problem that arises is that the income report can be realized. The revenue of the KSMU service center includes KSMU’s revenue from ship services, goods services, service for the operation of terminal service tools, container terminal services, business services TBAL (Land, Building, Water and Electricity), and KSMU’s income other. The data that must be filled in includes the name of the ship, Type of goods, Income and Status that the services.
Open the Gen-C application at Google, enter the password and select the
monitoring menu.
Copy PPK number at the format to Gen-C application to obtain original data on mooring port services.
Open KSMU form at Microsoft Excel
31 10. Create Container Traffic
Figure 3.11 Flowchart Container Traffic Source: Processed Data 2022.
, to find out the total domestic production and container income which is calculated on a monthly and yearly basis. This document contains the name of the ship, This document is used as a reference in making container notes the date of tying or untying the rope, opening the hatch, loading and unloading production (20' and 40' with full/empty status), total revenue from box production (20'/40'), then total. The data I'm working on is filling in the tie or unrope date, filling in the loading and unloading production, adding up the production revenue per box and adding up the total production revenue based on the name of the container ship.
11. Make an application for a license for equipment / miscellaneous services (letter 1C).
Figure 3.12 Letter for a license for equipment /miscellaneous Source: Processed Data 2022.
Letter for entry permit for sea transportation equipment or service equipment related to sea transportation the company (applicant) proven by the entry permit document from the company (applicant). This letter is used as official proof of licensing for loading and unloading activities so that they can run smoothly without any problems. Attached to this 1C letter is the name of the company/agent who wants to rent tools/various services, type of equipment, capacity, location, date and time of starting
Open Microsoft Power Point
Enter loading and unloading production data and total
production per year Open Container
Production
Recapitulation form at Microsoft Excel
Fill in the data in accordance with the equipment rental document submitted by the customers.
Select Print Open Letter
1C form at Microsoft Excel
32 the activity, date and time of completion of the activity, description of the activity, then the approving party and the party. the company responsible for the agreement for the permit application.
12. Archive Documents
1). Archiving Documents for Delivery Orders and Receiving Orders Container Activity
Figure 3.13 Flowchart Archiving Documents for Delivery/Receiving Orders Source: Processed Data 2022.
Archiving is an activity of managing archives (files) starting from creation, receipt, recording, storage. In the process of archiving documents for delivery orders and receiving orders, files are archived based on the company name, month, and ship name.
2). Archiving Pelop Expedition (SPK Trucking Documents)
Figure 3.14 Flowchart Archiving Documents for SPK Trucking Source: Processed Data 2022.
Documents that are archived are trucking activity documents by sorting by date and month of occurrence of these activities.
3). Archive documents for shipping
Figure 3.15 Flowchart of Archive Documents for Shipping Source: PT. Pelindo Multi Terminal Branch Dumai
Sorting and Grouping Arsip list creation
Archival packaging, numbering and Labeling Sorting and
Grouping
Arsip list creation
Archival packaging and
numbering
Organizing archives in folders
and labeling Sorting and Grouping Arsip list
creation
Map arrangement in rollpack/rack Month and
Year of creation
33 Temas shipping documents are used for the archiving process of calculating monthly ship costs. Documents that will be archived are cost estimation documents and ship data and container numbers.