Supply chain actors who:
• are mills, traders, crushers and refineries; and
take legal ownership and/or physically handle RSPO Certified Sustainable oil palm products that are available in the yield scheme of the RSPO IT Platform (Figure 2 and 3, refer Annex 1) shall register their transaction in the RSPO IT platform and confirm upon receipt where applicable
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- The audit are done to an palm oil mill which produce CPO and PK from FFB from its own estate
- All physically handling are done by the Mulia POM and the product are legally owned by it which managed under PT SISM. All the transaction of CSPO has been registered in the RSPO IT Platform.
Status: Comply 5.7.2
The involved supply chain actors mentioned in 5.7.1 shall do the following actions in the RSPO IT Platform:
• Shipping Announcement / Announcement: When RSPO certified volume is sold as certified, the volumes of products that are in the yield scheme (Figure 2 and 3, refer Annex 1) shall be registered as a Shipping Announcement / Announcement in the RSPO IT Platform. The declaration time to do Shipping announcement / Announcement is based on members' own standard operating procedures.
• Trace: When RSPO certified volumes are sold as RSPO certified to actors in the supply chain beyond the refinery, the volume shall be traced at least annually. Tracing triggers the generation of a trace document with a unique traceability number. Tracing can be done in a consolidated way at least annually.
• Remove: RSPO certified volumes sold under other scheme or as conventional, or in case of underproduction, loss or damage shall be removed.
• Confirm: Acknowledge the purchase of RSPO certified volume by confirming Shipping Announcements / Announcements.
Mulia POM has been registered with the RSPO IT Platform and product sales reporting requirements have been done correctly:
- Confirm and shipping announcements are done upon receipt. There was an amount of 12,900 MT of CSPO are delivered and sold under RSPO MB Since 10 Aug 2018 - 22 July 2019 (ASA 1).
Shipping on March 3-20 2019 volume: 2200MT. It has been reported to Palm trace on 26 March 2019 (TR- 054c6322-a0bc).
Shipping of CSPO volume of 2800MT, type: CPO-RSPO MB (announcement on 14 May 2019; TR-a8572648- edb5)
Shipping of CSPO volume of 2500 MT, 25-30 Jan 2019, CPO-RSPO MB (Trs id: TR-5dfabe58-cb59, dated 15 Feb 2019).
Shipping of CSPO Volume of 2800 MT, dated February 2019, CPO-RSPOMB (TR-7b687707-c195, dated February 15, 2019).
Shipping of CSPO volume of 2600MT, dated February 2019. Trs ID: TR-55007860-9e02 dated February 22, 2019. RSPO MB.
- Trace of volume sold has been done annually by marketing Dept.
- There is no CSPK sold under RSPO-MB - There is no CSPO sold under other schemes
Mulia PKS through the Jakarta Marketing Dept. has reported all RSPO-MB CSPO product sales transactions through the RSPO IT Platform, however it has not been able to show the evidence that it has met the conventional CPO and PK sales reporting requirements (remove stock) which taken from sustainable stocks, namely CSPO 37,503.05 MT and CSPK 8,423.84 MT. Non-conformity no.: 2019.14
Status: NCR No 2019.14 5.8 Training
5.8.1
The organization shall have a training plan on RSPO Supply Chain Standards requirements, which is subject to on-going review and is supported by records of the training provided to staff
The mill has planned to conduct RSPO SCC training annually including refreshment training, it was mentioned in the SCC SOP.
The latest training to head of WB in PT SIsM and PT SMA held on 24 April 2018, next training planned to be done on Aug 2019. Sighted the minute of training followed by 16 WB Operator and Head WB.
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Based on interview with WB clerk in MOM know that they are aware and fully understand regarding to SCC SOP and requirements.
Status: Comply 5.8.2
Appropriate training shall be provided by the organization for personnel carrying out the tasks critical to the effective implementation of the supply chain certification standard requirements. Training shall be specific and relevant to the task(s) performed
The mill has planned to conduct RSPO SCC training annually including refreshment training, it was mentioned in the SCC SOP.
The latest training to head of WB in PT SIsM and PT SMA held on 24 April 2018, next training planned to be done on Aug 2019. Sighted the minute of training followed by 16 WB Operator and Head WB.
Based on interview with WB clerk in MOM know that they are aware and fully understand regarding to SCC SOP and requirements.
Status: Comply 5.9 Record keeping 5.9.1
The organization shall maintain accurate, complete, up-to-date and accessible records and reports covering all aspects of these RSPO Supply Chain Certification Standard requirements
The mill has maintain all the record of RSPO SCC in accurate, complete and up-to-date, all the records can be accessed by the auditor, the records are kept in mill office. For example:
- Document of mass balance report since 10 Aug 2018-21 July 2019 - Document of FFB DO from all suppliers
- Document of CSPO/CSPK deliveries: weigh-bridge ticket of CSPO – MB on 30 April 2019, No. PMM1CPO19003827, transporter: Koperasi Sawit Harapan Jaya, DO-SPSIM/0419/02CPO, buyer: PT Intibenua Perkasatama, volume: 7340 Kg.
Status: Comply 5.9.2
Retention times for all records and reports shall be a minimum of two (2) years and shall comply with legal and regulatory requirements and be able to confirm the certified status of raw materials or products held in stock
The mill has SOP of document control on document no. SISM-PPD-01-00.00 issued on 1 Dec 2013, in clause 6 it is explained that documents retains is 5 years and a maximum of 5 revisions of documents.
Status: Comply 5.9.3
The organization shall be able to provide the estimate volume of palm oil / palm kernel oil content (separate categories) in the RSPO certified oil palm product and keep an up to date record of the volume purchased (input) and claimed (output) over a period of twelve (12) months.
The mill has update the record of volume purchased (FFB) and claimed (CSPO/PK) over 12 months period, it can be shown in the mass balance report.
Estimate of volume of CPO and PK in as MB product has been set by the mill and informed in the basic information of this report, and in the certificate annexes as well.
Status: Comply
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5.10 Conversion factors