Supply chain actors who:
• are mills, traders, crushers and refineries; and
take legal ownership and/or physically handle RSPO Certified Sustainable oil palm products that are available in the yield scheme of the RSPO IT Platform (Figure 2 and 3, refer Annex 1) shall register their transaction in the RSPO IT platform and confirm upon receipt where applicable
The parent company of Kok Foh POM are Sime Darby Sdn Bhd member of the RSPO since 08 September 2004 with registration number 1-0008-04-000-00
Kok Foh POM are RSPO certified Mill with Certificate Number No MUTU- RSPO/093 and and also has been registered with member ID RSPO IT Platform member registration number Member id : RSPO_PO1000000296 and License id :CB70517
Status: Comply 5.7.2
The involved supply chain actors mentioned in 5.7.1 shall do the following actions in the RSPO IT Platform:
• Shipping Announcement / Announcement: When RSPO certified volume is sold as certified, the volumes of products that are in the yield scheme (Figure 2 and 3, refer Annex 1) shall be registered as a Shipping Announcement / Announcement in the RSPO IT Platform. The declaration time to do Shipping announcement / Announcement is based on members' own standard operating procedures.
• Trace: When RSPO certified volumes are sold as RSPO certified to actors in the supply chain beyond the refinery, the volume shall be traced at least annually. Tracing triggers the generation of a trace document with a unique traceability number. Tracing can be done in a consolidated way at least annually.
• Remove: RSPO certified volumes sold under other scheme or as conventional, or in case of underproduction, loss or damage shall be removed.
• Confirm: Acknowledge the purchase of RSPO certified volume by confirming Shipping Announcements / Announcements.
Kok Foh POM are RSPO certified Mill with Certificate Number No MUTU- RSPO/093 and and also has been registered with member ID RSPO IT Platform member registration number Member id : RSPO_PO1000000296 and License id :CB70517.
Documents verifications, interview with managements and verify to palm trace its known if during 2018 until March 2019 there is no certified product (CPO and PK) under RSPO scheme.
Documentation for the Sustainable product (CPO and PK), consist of: FFB dispatch record, which further will be counted the daily production of the Sustainable PK, daily production record, which classified as the Sustainable product, monthly recapitulation of the Sustainable product, stock record, which has been reconciled with the FFB acceptance record, monthly
sale production and annual recapitulation.
Documents verifications its known if the selling of CSPO other scheme or conventional scheme not yet removed from RSPO IT Platform, and it’s become Observation that the company shall evaluation related to the time order of remove stock on Palm trace of CSPO and CSPK products sold in other schemes or conventional. Based on minutes of meeting PSQM with Global Trading Marketing 25th April 2018 mentioned if the removal is to be done at the end of the silenced period for each mill by GTM.
Status: Comply 5.8 Training 5.8.1
The organization shall have a training plan on RSPO Supply Chain Standards requirements, which is subject to on-going review and is supported by records of the training provided to staff
Based documents review and interview with the managements representative its known if the training plan on RSPO SCC requirements conducted annually once a year. The training program scheduled on March 2019 and that’s has been conducted.
Status: Comply 5.8.2
Appropriate training shall be provided by the organization for personnel carrying out the tasks critical to the effective implementation of the supply chain certification standard requirements. Training shall be specific and relevant to the task(s) performed
Training to personnel of estates who involved in the SCCS implementation was conducted on 13 March 2019 related to RSPO SCC Model, the use of CSPO logo in FFB delivery document, mass balance records etc. The number of participants are 12 persons
Based on interviews with weighbridge officer, it is known that key persons in SCCS activities have understood the procedures and can demonstrate how documented FFB, CPO, PK are certified and not certified.
Status: Comply 5.9 Record keeping 5.9.1
The organization shall maintain accurate, complete, up-to-date and accessible records and reports covering all aspects of these RSPO Supply Chain Certification Standard requirements
Kok Foh Palm Oil Mill has maintain accurate, complete and up-to-date for the FFB receives, process and CPO & PK production from its supply bases. Within this record, the certificate holders maintain the FFB’s sources based on monthly bases.
Month FFB (MT)
RSPO Certified Non-Certified Total
Apr-18 13,066.27 2,820.15 15,886.42 May-18 15,228.83 3,814.60 19,043.43 Jun-18 10,573.28 3,640.27 14,213.55 Jul-18 8,099.72 3,207.39 11,307.11 Aug-18 8,315.12 2,291.42 10,606.54 Sep-18 9,368.08 1,477.19 10,845.27 Oct-18 10,700.64 1,544.17 12,244.81 Nov-18 12,993.70 2,297.61 15,291.31
Dec-18 14,007.74 4,343.37 18,351.11 Jan-19 14,394.91 6,374.86 20,769.77 Feb-19 13,810.12 6,849.76 20,659.88 Mar-19 14,455.39 5,710.24 20,165.63 Total 145,013.80 44,371.03 189,384.83
Furthermore, Kok Mill has record and balance of all RSPO CSPO and CSPK, non-certified products produced, as well as its dispatch on a monthly and three monthly basis, presented in the Table bellows:
CPO production and Dispatch for Kok Foh Mill
Period CPO production (MT) Total Cert CPO Dispatch (MT) Cert Non Cert RSPO Other scheme Non Cert Opening Stock 3,935.26
April 2018 3,236.67 698.58 3,935.26 3,972.87 May-18 3,025.69 757.89 3,783.58 3,210.78 Jun-18 2,076.46 714.90 2,791.37 2,117.97
Jul-18 1,597.49 632.59 2,230.08 - 1,865.21 Aug-18 1,665.94 459.09 2,125.03 - 2,110.13 Sep-18 1,846.07 291.09 2,137.16 - 1,218.14 Oct-18 2,118.56 305.72 2,424.28 - 674.76 Nov-18 2,789.67 493.28 3,282.95 - 1,976.51 Dec-18 2,942.07 912.24 3,854.31 - 3,363.04 Jan-19 2,976.59 1,318.20 4,294.78 - 2,792.25 Feb-19 2,840.50 1,408.88 4,249.38 - 4,865.20
Mar-19 2,735.52 1,356.82 4,092.34 3,442.18
Total 33,786.48 9,349.29 39,200.51 - 31,609.04 PK production and Dispatch for Kok Foh Mill
Period
PK production (MT)
Total
Cert PK Dispatch (MT)
Cert Non Cert RSPO Other
scheme Non Cert Opening
Stock 396.14 - - - - -
Apr-18 696.09 150.24 846.33 - - 500.48
May-18 749.66 187.78 937.44 - - 806.23
Jun-18 502.02 172.84 674.87 - - 618.72
Jul-18 369.04 146.14 515.18 - - 420.02
Aug-18 455.02 125.39 580.41 - - 529.14
Sep-18 509.40 80.32 589.72 - - 458.83
Oct-18 538.56 77.72 616.28 - - 545.90
Nov-18 616.90 109.08 725.99 - - 591.93
Dec-18 690.31 214.04 904.36 - - 742.20
Jan-19 783.22 346.85 1130.08 - - 263.40
Feb-19 755.01 374.48 1129.50 - - 368.71
Mar-19 907.37 130.94 1038.31 - - 1221.15
Total 7,968.76 2,115.84 9,688.46 - - 7,066.71
Status: Comply 5.9.2
Retention times for all records and reports shall be a minimum of two (2) years and shall comply with legal and regulatory requirements and be able to confirm the certified status of raw materials or products held in stock
Based on the Standard Operating Procedure for Sustainable Supply Chain and Traceability (SOP No. 2, issued on February 2018) explained that:
For RSPO Certified Unit, record area maintained for a period of two (2) years.
For RSPO and ISCC Certified Unit, record area maintained for a period of ten (10) years.
Based on document verification, the management unit can shown all recording data for two years ago. Such as: contract document, FFB Consignment, CPO and PK Ticket, etc.
Status: Comply 5.9.3
The organization shall be able to provide the estimate volume of palm oil / palm kernel oil content (separate categories) in the RSPO certified oil palm product and keep an up to date record of the volume purchased (input) and claimed (output) over a period of twelve (12) months.
Kok Foh Palm Oil Mill as Certificate Holder did not purchased CPO and/or PK from any sources. This Mill only receives FFB’s from Certified area, and uncertified outgrowers. The estimate volume of sustainable CPO and PK are recorded in the Annex of certificate.
Status: Comply 5.10 Conversion factors 5.10.1
Where applicable a conversion rate shall be applied to provide a reliable estimate for the amount of certified output available from the associated inputs. Organizations may determine and set their own conversion rates which shall be based upon past experience, documented and applied consistently. Guidance on conversion rates is published on the RSPO website (www.rspo.org); RSPO Rules for Physical Transition of Oleochemicals and its Derivatives. This is relevant for derivatives of Palm Oil and Palm Kernel Oil, as used in the oleochemical and personal care industries
Kok Foh POM only received and processed of FFB’s as material input. This mill did not purchase CPO and/or PK from others.
Therefore, this mill did not using conversion factors.
Status: Comply 5.10.2
Conversion rates shall be periodically updated to ensure accuracy against actual performance or industry average if appropriate.
Kok Foh POM only received and processed of FFB’s as material input. This mill did not purchase CPO and/or PK from others.
Therefore, this mill did not using conversion factors.
Status: Comply
5.11 Claims