Supply chain actors who:
• are mills, traders, crushers and refineries; and
take legal ownership and/or physically handle RSPO Certified Sustainable oil palm products that are available in the yield scheme of the RSPO IT Platform (Figure 2 and 3, refer Annex 1) shall register their transaction in the RSPO IT platform and confirm upon receipt where applicable
CH as mill has registered all transactions in RSPO IT platform. The parent company are member of RSPO (Bumitama Agri Ltd):
- Number of RSPO membership: 1-0043-07-000-00
- RSPO IT Platform for Kendawangan Mill: RSPO_ PO1000003491 Status: Comply
5.7.2
The involved supply chain actors mentioned in 5.7.1 shall do the following actions in the RSPO IT Platform:
• Shipping Announcement / Announcement: When RSPO certified volume is sold as certified, the volumes of products that are in the yield scheme (Figure 2 and 3, refer Annex 1) shall be registered as a Shipping Announcement / Announcement in the RSPO IT Platform. The declaration time to do Shipping announcement / Announcement is based on members' own standard operating procedures.
• Trace: When RSPO certified volumes are sold as RSPO certified to actors in the supply chain beyond the refinery, the volume shall be traced at least annually. Tracing triggers the generation of a trace document with a unique traceability number. Tracing can be done in a consolidated way at least annually.
• Remove: RSPO certified volumes sold under other scheme or as conventional, or in case of underproduction, loss or damage shall be removed.
• Confirm: Acknowledge the purchase of RSPO certified volume by confirming Shipping Announcements / Announcements.
Transactions are registered in RSPO IT platform as for periods of license (18 December 2018 to 2 December 2019):
CSPO sold to each buyer (Claim)
Transaction ID Transaction Date Product Volume (MT) Buyer Transaction Type TR-05d0c388-46ff 19-08-2019 CSPO 1,743.71 PT Asianagro Agungjaya Shipping
TR-1a216f9eb217 19-08-2019 CSPO 750.00 PT Asianagro Agungjaya Shipping TRc1b51ae9-303d 18-08-2019 CSPO 1,550.00 PT Asianagro Agungjaya Shipping TR-7f5fc50aae3c 14-05-2019 CSPO 2,000.00 PT Asianagro Agungjaya Shipping TR-7f5fc50aae3c 25-04-2018 CSPO 1,607.00 PT Asianagro Agungjaya Shipping TR-947cc7f8-7530 25-04-2018 CSPO 1,693.00 PT Asianagro Agungjaya Shipping
Total 9,343.71
Credit Allocation of CSPO
Transaction ID Transaction Date Product Volume (MT) Buyer Transaction Type ST-TR-dedc3891-69a2 11-02-2019 CSPO 5,000.00 - Credit Allocation ST-TR-d0705674-896d 12-03-2019 CSPO 3,000.00 - Credit Allocation ST-TR-9b24341e-45d6 04-07-2019 CSPO 2,000.00 - Credit Allocation
ST-TR-35f4608e-6ef4 03-10-2019 CSPO 8,000.00 - Credit Allocation
Total 18,000.00
Certified Palm Kernel sold to each buyer
Date Buyer Volume (Ton)
No CSPK Selling - -
Total -
Removal of CSPK
RSPO – 4006a/1.0/26072018 Page 59 Prepared by Mutuagung Lestari for Kendawangan POM – PT Gunajaya Karya Gemilang, Bumitama Agri Ltd
The CH has remove volume of CSPK with volume 5,211 MT dated 7 November 2019.
Status: Comply 5.8 Training 5.8.1
The organization shall have a training plan on RSPO Supply Chain Standards requirements, which is subject to on-going review and is supported by records of the training provided to staff
CH has established and conducted RSPO Supply Chain Standards requirements training annually.
Status: Comply 5.8.2
Appropriate training shall be provided by the organization for personnel carrying out the tasks critical to the effective implementation of the supply chain certification standard requirements. Training shall be specific and relevant to the task(s) performed
Certificate holder has provided training at 1 July 2019 and Based on interview at weighbridge station is known that the weighbridge operator and SCCS PIC have understand the RSPO supply chain procedures.
Status: Comply 5.9 Record keeping 5.9.1
The organization shall maintain accurate, complete, up-to-date and accessible records and reports covering all aspects of these RSPO Supply Chain Certification Standard requirements
CH has maintain accurate, complete, up-to-date and accessible records and reports covering all aspects of these RSPO Supply Chain Certification Standard requirements. Those are describe in this ASA report on section of Module E CPO Mills - Mass Balance Requirements.
Status: Comply 5.9.2
Retention times for all records and reports shall be a minimum of two (2) years and shall comply with legal and regulatory requirements and be able to confirm the certified status of raw materials or products held in stock
The retention times for all records and reports are keep in minimum 5 years. This matter according to procedure of Product Identification & Supply Chain (BGA-SUST-SOP-22 dated 12 May 2018). Based on document verifications it’s known that the SCCS documents are availble since their applicated the RSPO SCCS.
For Example:
Weighbridge ticket of CPO Number C006637 dated 13 September 2017 with Quantity: 7,630 Kg, transporter by CV Kawira Putra to PT SMART, Tbk and vehicle number: KB 9372 GA.
Status: Comply 5.9.3
The organization shall be able to provide the estimate volume of palm oil / palm kernel oil content (separate categories) in the RSPO certified oil palm product and keep an up to date record of the volume purchased (input) and claimed (output) over a period of twelve (12) months.
Record of all certified palm oil / palm kernel oil volumes purchased (input) and claimed (output) for period of 1 November 2018 to 31 October 2019:
Period FFB Received CSPO PK
Certified Total
FFB Certified
Production Sold as
RSPO Sold as
Conventional Certified
Production Sold as
RSPO Sold as Conventional Nov 2018 to
Oct 2019 161,525 139,861 36,794 9,434.71 18,000 7,084 - 5,211
RSPO – 4006a/1.0/26072018 Page 60 Prepared by Mutuagung Lestari for Kendawangan POM – PT Gunajaya Karya Gemilang, Bumitama Agri Ltd
Status: Comply 5.10 Conversion factors 5.10.1
Where applicable a conversion rate shall be applied to provide a reliable estimate for the amount of certified output available from the associated inputs. Organizations may determine and set their own conversion rates which shall be based upon past experience, documented and applied consistently. Guidance on conversion rates is published on the RSPO website (www.rspo.org); RSPO Rules for Physical Transition of Oleochemicals and its Derivatives. This is relevant for derivatives of Palm Oil and Palm Kernel Oil, as used in the oleochemical and personal care industries
The site doesn’t applied a conversion rate.
Status: Comply 5.10.2
Conversion rates shall be periodically updated to ensure accuracy against actual performance or industry average if appropriate.
The site doesn’t applied a conversion rate.
Status: Comply 5.11 Claims
5.11.1
The site shall only make claims regarding the use of or support of RSPO certified oil palm products that are in compliance with the RSPO Rules on Market Communications and Claims.
The site make claims regarding the sell of RSPO certified oil palm products only.
Status: Comply 5.12 Complaints 5.12.1
The organization shall have in place and maintain documented procedures for collecting and resolving stakeholder complaints.
Procedures for stakeholders complaints established in form of procedure of complaints (BGA-SUST-SOP-40 dated 12 May 2018), The responsible officers are corporate affair, estate controller, mill controller, head of CSR and certification & compliance department. The complaints are collected and resolved then recorded and maintain on complaints document.
Status: Comply 5.13 Management review 5.13.1
The organization is required to hold management reviews annually at planned intervals, appropriate to the scale and nature of the activities undertaken
The certificate holder has management review conduct annually, for example at 18 October 2019.
Status: Comply 5.13.2
The input to management review shall include information on:
• Results of internal audits covering RSPO Supply Chain Certification Standard.
• Customer feedback.
• Status of preventive and corrective actions.
• Follow-up actions from management reviews.
• Changes that could affect the management system.
• Recommendations for improvement.
RSPO – 4006a/1.0/26072018 Page 61 Prepared by Mutuagung Lestari for Kendawangan POM – PT Gunajaya Karya Gemilang, Bumitama Agri Ltd
The Management review are include result of internal audit, preventive and corrective actions, follow up actions and recommendations for improvement.
Status: Comply 5.13.3
The output from the management review shall include any decisions and actions related to:
• Improvement of the effectiveness of the management system and its processes.
• Resource needs.
The Management review are include the decision and actions related to Improvement of the effectiveness of the management system and its processes and Resource needs.
Status: Comply
RSPO – 4006a/1.0/26072018 Page 62 Prepared by Mutuagung Lestari for Kendawangan POM – PT Gunajaya Karya Gemilang, Bumitama Agri Ltd
3.2.2 (Module E) CPO Mills - Mass Balance Requirements
Clause Requirement
E.1 Definition