2. Click the From Beginning command in the Start Slide Show group to start the slide show with the first slide
6.6 Saving and Printing
Use the Save As Command
Save As allows you to choose a name and location for your presentation. It's useful if you've first created a presentation or if you want to save a different version of a presentation while keeping the original.
1. Click the File tab.
2. Select Save As.
Save As
3. The Save As dialog box will appear. Select the location where you wish to save the presentation.
4. Enter a name for the presentation and click Save.
The Save As dialog box .Use the Save Command:
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1. Click the Save command on the Quick Access Toolbar.
Saving a presentation
2. The presentation will be saved in its current location with the same file name.
If you are saving for the first time and select Save, the Save As dialog box will appear.
AutoRecover
PowerPoint automatically saves your presentation to a temporary folder while you're working on them. If you forget to save your changes, or if PowerPoint crashes, you can recover the autosaved file.
1. Open a presentation that was previously closed without saving.
2. In Backstage view, click Info.
3. If there are autosaved versions of your file, they will appear under Versions. Click on the file to open it.
Opening an autosaved file
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Restoring a file
By default, PowerPoint autosaves every 10 minutes. If you are editing a presentation for less than 10 minutes, PowerPoint may not create an autosaved version.
Other File Formats
To Save As PowerPoint 97 - 2003 Presentation
You can share your presentation with anyone using PowerPoint 2010 or 2007, since they use the same file format. However, earlier versions of PowerPoint use a different file format, so if you want to share your presentation with someone using an earlier version of PowerPoint, you'll need to save it as a PowerPoint 97-2003 presentation.
1. Click the File tab.
2. Select Save As.
3. In the Save as type drop-down menu, select PowerPoint 97-2003 Presentation.
Saving as a PowerPoint 97-2003 presentation 4. Select the location you wish to save the presentation.
5. Enter a name for the presentation and click Save.
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If you would like to share your presentation with someone who does not have PowerPoint, you have several different file types to choose from.
1. Click the File tab.
2. Select Save & Send.
3. Choose from three special File Types.
Create PDF/XPS Document: Saves the contents of your slide show as a document instead of a PowerPoint file.
Create a Video: Saves your presentation as a video that can be shared online, in an email, or on a disc.
Package Presentation for CD: Saves your presentation in a folder along with the Microsoft PowerPoint Viewer, a special slide show player that anyone can download and use.
Selecting a different file type Printing
In PowerPoint 2010 Print Preview has been combined with the Print window to create the Print pane, which is located in Backstage view.
View the Print Pane:
1. Click the File tab to go to Backstage view.
2. Select Print. The Print pane appears, with the print settings on the left and the Preview on the right.
1. Go to the Print pane.
2. Determine and choose how you want the slides to appear on the page.
3. If you only want to print certain pages, you can type a range of pages. Otherwise, select Print All Pages.
4. Select the number of copies.
5. Check the Collate box if you are printing multiple copies of a multi-page document.
6. Select a printer from the drop-down list.
7. Click the Print button.
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This feature prints the document using the default settings and the default printer. In PowerPoint 2010, you'll need to add it to the Quick Access Toolbar in order to use it. Quick Print always prints the entire presentation
Access the Quick Print Button
1. Click the drop-down arrow on the right side of the Quick Access Toolbar.
2. Select Quick Print if it is not already checked.
Adding Quick Print to the Quick Access Toolbar 3. To print, just click the Quick Print command.
The Quick Print command
6.7 WordArt and Shapes Creating WordArt
PowerPoint allows you to add effects to the text inside of a text box, which is known as WordArt. With WordArt, you can transform the text to give it a wavy, slanted, or inflated look.
Apply a WordArt Style to Text
A WordArt Style will automatically apply several effects to your text at once. You can then refine the look of your text by adding or modifying text effects.
1. Select the text box, or select some text inside of the text box. The Format tab will appear.
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3. In the WordArt Styles group, click the More drop-down arrow to view all of the available styles.
4. Select the desired style preset to apply the style to your text.
Selecting a WordArt Style
After you have applied a WordArt Style, you can still modify the font or font color from the Home tab if desired.
Add or Modify Text Effects
1. Select the text box, or select some text inside of the text box. The Format tab will appear.
2. Click the Format tab.
3. Click the Text Effects command in the WordArt Styles group. A drop-down menu will appear showing the different effect categories.
The Text Effects command
4. Hover over an effect category. A drop-down menu will appear. You can hover the mouse over the different presets to see a live preview.
Insert a Shape
1. Select the Insert tab.
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The Shapes command
3. Select a shape from the drop-down menu.
4. Click and drag the mouse until the shape is the desired size.
Creating a new shape 5. Release the mouse button.
Resize a Shape or Text Box:
1. Click on the shape to select it.
2. Click and drag one of the sizing handles on the corners and sides of the text box until it is the desired size.
Resizing the shape
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Rotating the shape
4. Some shapes also have one or more yellow handles that can be used to modify the shape. For example, with star shapes, you can adjust the length of the points.
Modifying the shape
If you drag the sizing handles on any of the four corners, you will be able to change the height and width at the same time. The sizing handles on the top or bottom of the shape will only allow you to resize vertically, while the handles on the left and right sides will resize the shape horizontally.
Change to a Different Shape
1. Select the shape or text box. The Format tab will appear.
The Format tab
2. From the Format tab, click the Edit Shape command.
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3. Click Change Shape to display a drop-down list.
Choosing a new shape
4. Select the desired shape from the list.
The new shape
Change the Shape Style
1. Select the shape or text box. The Format tab will appear.
The Format tab
2. Click the More drop-down arrow in the Shape Styles group to display more style options.
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3. Move your cursor over the styles to see a live preview of the style in the slide.
Previewing the shape styles 4. Select the desired style.
Change the Shape Fill Color
1. Select the shape or text box. The Format tab appears.
2. Select the Format tab.
3. Click the Shape Fill command to display a drop-down list.
Choosing a fill color
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4. Select the desired color from the list, choose No Fill, or choose More Fill Colors to