SSSP PREPARATION AND CONTENT

DEVELOPMENT OF SITE SPECIFIC SAFETY PLAN (SSSP) 12

12.7 SSSP PREPARATION AND CONTENT

The project SSSP should be prepared in collaboration with the safety department and the project man- agement . It is recommended to hold a pre-job safety planning meeting to discuss the SSSP contents that shall include: company policies, owner safety requirements, all applicable laws, project-specific issues that will impact the safety performance of the project . The SSSP, whether it is for the overall project or a specific subcontractor, it shall include safety procedures as they pertain to their scope of work . If the scope does not have the exposure, the corresponding safety element is not required . The following content and safety work procedures, as applicable, should be part of the project SSSP . 12.7.1 Project Safety Policy

The project should establish a documented safety policy as the core of the project safety program . At a minimum, the policy should include a commitment to worker protection, worker involvement, and compliance with company and all appropriate regulations .

12.7.2 Scope of work

This section should include a brief description of the scope of work, details of the structure, detail any unusual site conditions and exposures, and it should also include an overview of activities that will be performed by the subcontractors .

12.7.3 Responsibilities

The SSSP should identify the responsibilities of the project team that should include: project manager, project superintendent, general foreman/foreman, safety department, and the crafts .

12.7.4 Site Logistic Plan

Include a site-specific logistics plan that includes:

 Pedestrian walkways

 Job trailer park

 Connex & Lay-down areas

 Delivery entrance

 Site security fence line (gate location, site lighting, security services)

 Concrete washout

 Tire washing area

 Evacuation muster points

 Craft parking

 Site orientation trailers

 Toilet Trailers

 Lunch tent

 Material staging and hoisting area

12.7.5 Safety and Emergency Contacts

Include the name and contact information for project safety and field management personnel . Also, create a list of other contacts such as:

 Company legal counsel

 Project spokesperson

 Government agencies/offices (DOSH, OSHA, MSHA, EPA)

 Grievance counselors

 Red Cross

 Transportation services

 Utility companies

12.7.6 First Aid and Emergency Medical Services

Create an information sheet that includes information about the closest urgent care clinics, occupa- tional clinics, eye clinics, and hospitals that will provide medical treatment to workers injured on the job . The project emergency contact information sheet should include the name of the facility, route map, phone number, and hours of operations . If the project has an on-site nurse station, ensure it is communicated to the employees during orientation and safety meetings .

12.7.7 Owner Requirements or Impacts

Address any site specific rules when working in or around operating facility . For example, adding a new building next to a large airport runway . Ensure appropriate rules are in place to minimize impacts to owner facility or operations . Many owners require special permits such as a dig permit, odor permit, dust permit, etc, when working in or close to their operating facilities .

12.7.8 Safety Administration Programs

The SSSP should include the following safety administration/management level elements .

 Senior management policy statement

 Job site postings

 Workplace Substance Abuse Programs

 Subcontractor Site Specific Safety Plan

 Safety Trainings

 Safety Meetings

 New Employee Orientation

 Safety Inspections

 Pre-task Planning and Job-Hazard Analysis

 Accident and investigation reporting procedures

 Return to work programs

 Crisis Management Plan

 Disciplinary procedures

 Safety Staffing

12.7.9 Technical Areas

The following elements, if applicable, should be key components of the SSSP . Ensure detailed proce- dures are in place to address all high hazard operations .

 Site Environment (existing utilities)

 Public Protection (covered walkways, road closures, sidewalks)

 Industrial Hygiene (mold, dust, noise, lead, PCS, asbestos, lead, mercury, silica)

 Traffic Control Plan

 Trenching and Excavation

 Fall Protection

 Housekeeping

 Ladder and Scaffold Safety

 Lockout/Tagout

 Hazard Communication (HAZCOM)

 Confined space

 Electrical

 Bloodborne pathogens

 Traffic control plan

 Fire prevention and protection

 Hot work program

 Personal Protective Equipment (PPE)

 Respiratory Protection

 Hearing conservation program

 Welding and cutting

 Motorized Vehicles and Equipment

 Crane, rigging, and hoisting

 Material handling

 Environmental (Heat or Cold Stress Programs)

 Any Special Hazards that are not included above

The level of formality or details associated with an SSSP will vary depending on the project’s anticipat- ed risk level, which depends on the type, complexity, and size of the project . A large high-rise project might pose a lower risk compared to a small airport project . It can also depend on government re- quirements . An example is when working on an Army base you would have to follow the Army Corps of Engineers standards vs . regular OSHA standards, even though, the base is a federal facility . Hence, the project team should identify significant hazards and develop control measures by developing an excellent SSSP .

Exhibit 12-1: Example Subcontractor SSSP Evaluation Form (Used by permission from Exxel Pacific General Contractors)

Note: This best practice tool is only included as an example, and the users should be aware that the check- list may reference safety regulations depending on the company’s regulatory jurisdiction. It is the user’s responsibility to ensure that they adapt the best practices provided in this checklist for their jurisdiction and comply with all applicable local, state, and federal regulations affecting their workplace.

Plan submitted by (Contractor Name):___________________________

Required Safety Program Elements

Submitted in Plan?

Yes No

Company Safety Policy

Designated Site Safety Representative First Aid and Emergency Procedures

Procedure for Reporting Injury or Illness on the Job Weekly Safety Meetings

Weekly Walk-around Safety Inspections General Safety Rules

Personal Protective Equipment Fire Prevention and Protection Hazard Communication Program

Material Safety Data Sheets and Chemical Inventory Fall Protection Policy

Job Hazard Analysis Disciplinary Action Policy Heat-Related Illness Program

If Contractor’s scope includes any of the following elements, they must submit additional information as detailed in the Appendix to this Evaluation Sheet Sections 1 through 20

Required? Submitted?

Yes No Yes No

1 . Work at a height greater than 10 feet?

2 . Work from Ladders 3 . Work from Scaffold

4 . Work from Scissors Lift or Boom Lifts 5 . Trenching/Excavation

6 . Cranes and Rigging 7 . Steel Erection 8 . Demolition

9 . Disturbance of Lead-Containing Substances 10 . Asbestos Abatement

11 . Use of Powder Actuated Tools

12 . Use of Fork Lifts

13 . Entry to Confined Spaces

14 . Removal of contaminated soils considered hazardous waste 15 . Traffic Control

16 . Work on energized conductors 17 . Concrete and Masonry Work

18 . Use of electrical equipment, including plug and cord tools 19 . Noise Exposure above 85 dBA

20 . Exposure to Respiratory Hazards, including:

Concrete grinding, chipping, cutting

Application of spray-on material, including paint Application of adhesives or sealant

Welding/Torch Cutting Sanding Drywall

Use of combustion engines indoors Other Hazardous Chemicals?

1. Work at height greater than 10 feet Included in Plan?

YES NO

Contractor must provide Fall Protection Work Plan, which includes provisions for:

 Identifying all fall hazards in the work area .

 Identifying the method of fall arrest or fall restraint to be provided .

 Specifying the correct procedures for the assembly, maintenance, in- spection, and disassembly of the fall protection system to be used .

 Specifying the correct procedures for the handling, storage, and secur- ing of tools and materials .

 Identifying the method of providing overhead protection for the work- ers who may be in, or pass through the area below the work site .

 Specifying the method for prompt, safe removal of injured workers .

 Ensuring that employees are trained and instructed in the items de- scribed in the fall protection work plan .

 The use of a Fall Protection Monitor System is not permitted on Exxel Pacific projects .

2. Work from Ladders Included in Plan?

YES NO

Contractor safety plan must address:

 Ladder inspection, condition, and repair

 Ladder storage and transport

 Ladder set-up and use

 Employee training

3. Work From Scaffolding Included in Plan?

YES NO

Contractor Safety Plan must include provisions for:

 Design of scaffold by named qualified person(s)

 Erection of scaffolding under the supervision of qualified, competent person(s)

 Inspection of scaffold

 Use of scaffolding by trained personnel

 Training

 Access to scaffolds

 Fall Protection considerations during assembly/disassembly and use of scaffolding

 Use of toe boards or other falling object protection