Clause (Module E) CPO Mills - Mass Balance Requirements E.1 Definition
E.1.1
Certification for CPO mills is necessary to verify the volumes of certified and uncertified FFB entering the mill and volume sales of RSPO certified producers. A mill may be taking delivery of FFB from uncertified growers, in addition to those from its own certified land base. In that scenario, the mill can claim only the volume of oil palm products produced from processing of the certified FFB as MB.
ANJA Siais POM is used RSPO supply chain of Mass Balance module because they still received FFB from the estate which has not been certified with RSPO that is third party.
Status: Comply E.2 Explanation E.2.1
The estimated tonnage of CPO and PK products that could potentially be produced by the certified mill must be recorded by the CB in the public summary of the P&C certification report. This figure represents the total volume of certified palm oil product (CPO and PK) that the certified mill is allowed to deliver in a year. The actual tonnage produced should then be recorded in each subsequent annual surveillance report.
Estimates of CPO and PK produced by ANJA Siais POM obtained from the data of 12 months before the audit activities and have been described in this ASA-2 report.
Status: Comply E.2.2
The mill must also meet all registration and reporting requirements for the appropriate supply chain through the RSPO supply chain managing organization (RSPO IT platform or book and claim).
RSPO IT Platform member registration number: RSPO_PO1000001992
Certified CPO sold to each buyer period of 25 September 2015 to 24 September 2016: -
Certified Palm Kernel sold to each buyer period of 25 September 2015 to 18 July 2016: Via etrace
Date Buyer Volume
26/04/2016 PT Adei Plantation 150.130
30/04/2016 PT Adei Plantation 149.870
02/05/2016 PT Adei Plantation 106.330
09/05/2016 PT Adei Plantation 71.890
10/05/2016 PT Adei Plantation 71.780
12/05/2016 PT Adei Plantation 99/650
14/05/2016 PT Adei Plantation 36.300
16/05/2016 PT Adei Plantation 100.350
21/05/2016 PT Adei Plantation 163.700
28/05/2016 PT Adei Plantation 98.810
30/05/2016 PT Adei Plantation 101.190
01/06/2016 PT Adei Plantation 58.710
03/06/2016 PT Adei Plantation 108.580
06/06/2016 PT Adei Plantation 32.710
Total 1,350 Status: Comply
E.3 Documented procedures E.3.1
The site shall have written procedures and/or work instructions to ensure the implementation of all the elements specified in these requirements. This shall include at minimum the following:
a. Complete and up to date procedures covering the implementation of all the elements in these requirements;
b. The name of the person having overall responsibility for and authority over the implementation of these requirements and compliance with all applicable requirements. This person shall be able to demonstrate awareness of the site procedures for the implementation of this standard.
ANJA Siais POM has had SOP of Mass Balance which described the duties and responsibilities of each part; determination of supply chain format compilation, procedure to deal with overproduction. The results of interviews with security and the weightbrige operator showed that workers have already known the duties and responsibilities of each in the implementation of SCCS.
Status: Comply E.3.2
The site shall have documented procedures for receiving and processing certified and non-certified FFBs.
ANJA Siais POM has had SOP of Mass Balance, among others, described about the process of FFB reception from the supplier. The results of field visits and document review showed that the FFB received by the mill comes from the estate that has been certified with RSPO and the estate that has not been certified with RSPO. To find the source of FFB comes from the estate that has been certified with RSPO and then it’s labeled on the Delivery Order Letter in the form of RSPO stamp.
Status: Comply
E.4 Purchasing and goods in E.4.1
The site shall verify and document the volumes of certified and non-certified FFBs received.
Certified and non-certified FFB received period of 25 September 2015 to 19 July 2016
Month FFB
RSPO Certified Non Certified Total
25 - 30 Sept 15 3,417.760 825.275 4,243.035
Okt 15 14,369.880 4,963.651 19,333.531
Nov 15 12,502.670 4,364.000 16,866.670
Dec 15 16,770.730 3,891.363 20,662.093
Jan 16 8,998.690 3,163.395 12,162.085
Feb 16 15,486.920 3,462.554 18,949.474
Mar 16 15,682.740 3,767.295 19,450.035
Apr 16 15,445.840 3,905.697 19,351.537
May 16 17,290.690 5,437.890 22,728.580
June 16 20,226.020 6,827.924 27,053.944
1 - 19 July 16 7,840.620 2,742.800 10,583.420
Total 148,032.560 43,351.844 191,384.404
Status: Comply E.4.2
The site shall inform the CB immediately if there is a projected overproduction of certified tonnage.
SPO – 4006a.7 Page 37 ANJA Siais POM has had SOP of Mass Balance that describes the provision of information to CB if there is excess production of RSPO-certified products. The results of interviews with representatives of the management unit indicates that the management unit has been understood about the procedures for providing information if there is excess production of RSPO-certified products. Document review showed that the production of RSPO certified products do not exceed the estimated production in the RSPO certificate attachment of ASA-1.
Status: Comply E.5 Record keeping E.5.1
a. The site shall record and balance all receipts of RSPO certified FFB and deliveries of RSPO certified CPO and PK on a three-monthly basis.
b. All volumes of palm oil and palm kernel oil that are delivered are deducted from the material accounting system according to conversion ratios stated by RSPO.
c. The site can only deliver Mass Balance sales from a positive stock. Positive stock can include product ordered for delivery within three months. However, a site is allowed to sell short.(ie product can be sold before it is in stock.)
ANJA Siais POM has had a monthly report which described about the Acceptance of FFB, Production of CPO and PK, Delivery of CPO and PK. During the period of October 2015 to June 2016 there is shipment of RSPO certified products (CSPO and CSPK). There is the following product shipment data from ANJA Siais POM:
Period CPO Production Despatch CPO
Cert Non Total Cert Non Total
Okt 15 3,195.94 1,103.94 4,299.88 - 3,405.30 3,405.30 Nov 15 2,689.48 938.75 3,628.23 - 6,318.81 6,318.81 Des 15 3,615.29 838.87 4,454.16 - 3,109.42 3,109.42 Jan 16 1,960.34 689.14 2,649.47 - 1,998.94 1,998.94 Feb 16 3,424.80 765.72 4,190.52 - 6,593.51 6,593.51 Mar 16 3,511.38 843.50 4,354.88 - 3,000.00 3,000.00 Apr 16 3,514.83 888.77 4,403.60 - 5,700.00 5,700.00 May 16 3,750.30 1,179.46 4,929.76 - 4,200.00 4,200.00 June 16 4,484.91 1,514.02 5,998.93 - 4,500.00 4,500.00 30,147.25 8,762.16 40,392.10 - 38,825.98 38,825.98
Period PK Production Despatch PK
Cert Non Total Cert Non Total
Okt 15 664.35 229.69 894.04 - 1,230.02 1,230.02 Nov 15 594.68 208.18 802.86 - 733.56 733.56 Dec 15 785.79 182.17 967.96 - 912.10 912.10 Jan 16 425.55 149.60 575.15 - 960.83 960.83 Feb 16 717.89 163.71 881.59 - 670.31 670.31 Mar 16 706.19 201.36 907.55 - 1,000.00 1,000.00 Apr 16 709.05 179.29 888.34 300.00 550.00 850.00 May 16 779.35 245.10 1,024.45 850.00 - 850.00 June 16 970.27 327.54 1,297.81 200.00 944.49 1,144.49 6,353.11 1,886.63 8,423.32 1,350.00 7,001.31 8,351.31
Status: Comply
E.5.2
In cases where a mill outsources activities to an independent (not owned by the same organization) palm kernel crush, the crush still falls under the responsibility of the mill and does not need to be separately certified. The mill has to ensure that the crush is covered through a signed and enforceable agreement.
ANJA Siais POM does not perform activities of palm kernel crushing to the independent palm kernel crushers.
Status: Comply
SPO – 4006a.7 Page 39