Tersang 4 Estate
3.2. Summary of Assessment Report of Supply Chain
Clause (Module E) CPO Mills - Mass Balance Requirements 1 Definition
1.1
Certification for CPO mills is necessary to verify the volumes of certified and uncertified FFB entering the mill and volume sales of RSPO certified producers. A mill may be taking delivery of FFB from uncertified growers, in addition to those from its own certified land base. In that scenario, the mill can claim only the volume of oil palm products produced from processing of the certified FFB as MB.
Based on annual proecessed FFB report of Tersang Mills (period May 2014 –April 2015), supply bases of Tersang Mill are as follow:
1. Internal FELDA (Tersang 1, Tersang 2, Tersang 3, Tersang 4, Sungai Koyan 1, Sungai Koyan 2, Sungai Koyan 3) with total supply in last year about 130,747.92 tonnes.
2. Outside (Dealer and Independent Small holder) with total supply ton 44,253.54tonnes.
Since there are mixing of ceritied and uncertified FFB sources, the mill will be using using Mass Balance supply chain system as mentioned in the SOP.
Status: Full Compliance 2 Explanation
2.1
The estimated tonnage of CPO and PK products that could potentially be produced by the certified mill must be recorded by the CB in the public summary of the P&C certification report. This figure represents the total volume of certified palm oil product (CPO and PK) that the certified mill is allowed to deliver in a year. The actual tonnage produced should then be recorded in each subsequent annual surveillance report.
Based on projection of FFB and CPO production, estimated tonnage of CPO and PK that potentially be produced by Tersang Mills in upcoming twelve months is 49,298.00 ton. The actual tonnage of certified CPO can not be verifieid yet in initial stage and will be subject to verification on surveillance audit.
Status: Full compliance 2.2
The mill must also meet all registration and reporting requirements for the appropriate supply chain through the RSPO supply chain managing organization (RSPO IT platform or book and claim).
During initial audit, actual implementation of registration and reporting requirements for the appropriate supply chain through the RSPO IT platform or book and claim yet to be verifieid in initial stage. This will be subject to verification on surveillance audit.
Status:
3 Documented procedures 3.1
The site shall have written procedures and/or work instructions to ensure the implementation of all the elements specified in these requirements. This shall include at minimum the following:
a) Complete and up to date procedures covering the implementation of all the elements in these requirements;
b) The name of the person having overall responsibility for and authority over the implementation of these requirements and compliance with all applicable requirements. This person shall be able to demonstrate awareness of the site procedures for the implementation of this standard.
SPO – 4006a.5 Page 42 Prepared by Mutuagung Lestari for TERSANG POM – Felda Global Ventures Plantations (FELDA)
There is procedure of SCCS implementation in Tersang document: FGVPM – RSPO SCCS dated December 1 st 2012 concerning SOP Perkilangan unutk Pematuhan Sistem Persijilan RSPO SCCS. The SOP contains: QOSHE committee, organization chart of SCCS implementation, management functions & job descriptions in SCCS implementation (pengurus kilang, assistant mill managers, weighbridge clerk, penyelia operasi / juru analisa makmal/penggred BTS, formula pengiraan Mass Balance, Notis amaran / Non-conformance material, FFB delivery verification, CPO / PK delivery, Claim, Record keeping, training.
Status: Full compliance 3.2
The site shall have documented procedures for receiving and processing certified and non-certified FFBs.
The site has procedure of SCCS implementation in document coded: FGVPM – RSPO SCCS dated December 1 st 2012 concerning SOP Perkilangan untuk Pematuhan Sistem Persijilan RSPO SCCS. The SOP including procedure of receiving and processing certified and non certified FFBs. Implementation of the procedure will become subject of surveillance 1audit .
Status: Full compliance 4 Purchasing and goods in 4.1
The site shall verify and document the volumes of certified and non-certified FFBs received.
Tersang mill has had procedure of verification of volumes of certified and non-certified FFBs received in following document: FGVPM – RSPO SCCS dated December 1 st 2012 concerning SOP “Perkilangan untuk Pematuhan Sistem Persijilan RSPO SCCS”. The SOP including verifiction of certified and noncertified incoming FFBs. Implementation of the procedure will become subject of surveillance 1 audit .
Status: Full compliance 4.2
The site shall inform the CB immediately if there is a projected overproduction of certified tonnage.
The actual tonnage of certified CPO yet to be verifieid in initial stage and will be subject to verification on surveillance audit.
Status: Full compliance 5 Record keeping 5.1
a) The site shall record and balance all receipts of RSPO certified FFB and deliveries of RSPO certified CPO and PK on a three-monthly basis.
b) All volumes of palm oil and palm kernel oil that are delivered are deducted from the material accounting system according to conversion ratios stated by RSPO.
c) The site can only deliver Mass Balance sales from a positive stock. Positive stock can include product ordered for delivery within three months. However, a site is allowed to sell short.(ie product can be sold before it is in stock.) For further details refer to Module C.
The site has procedure of SCCS implementation in document coded: FGVPM – RSPO SCCS dated December 1 st 2012 concerning SOP Perkilangan untuk Pematuhan Sistem Persijilan RSPO SCCS. The SOP including recording and balancing all recepts of certified FFB and deliveries of CSPO in CPK . Implementation of the procedure will become subject of surveillance 1 audit and can not be measured in initial assessment.
Status: Full compliance 5.2
SPO – 4006a.5 Page 43 Prepared by Mutuagung Lestari for TERSANG POM – Felda Global Ventures Plantations (FELDA)
In cases where a mill outsources activities to an independent (not owned by the same organization) palm kernel crush, the crush still falls under the responsibility of the mill and does not need to be separately certified. The mill has to ensure that the crush is covered through a signed and enforceable agreement.
There is no outsourced palm kernel crushing activity at this POM.
Status: Full compliances
SPO – 4006a.5 Page 44 Prepared by Mutuagung Lestari for TERSANG POM – Felda Global Ventures Plantations (FELDA)