OPERATING OBJECTIVE 23
Expand supplies operation to better serve the K-Family.
Action Strategy I:
Increase sales by expanded use of special promotions. Goal: $185,000 in sales generated from promotional flyers and magazine ads during 1986-87.
Action Strategy II:
Increase sales by expanding catalog operation. Goals: $5,000 sales increase from test mailing of 1,500 1986-87 catalogs. $300,000 sales increase through distribution of membership catalog in early 1987-88.
Action Strategy III:
Increase sales by $10,000 through expansion of convention participation.
Action Strategy IV:
Improve customer service level.
Action Strategy V:
Improve customer relations with non-U.S. members.
EXHIBIT /131
REPORT OF THE COMMITTEE OF PAST INTERNATIONAL PRESIDENTS TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES
June 3O-July 4 and 9, 1987
Dates of Committee Meeting: July 3-4, 1987
Place of Committee Meeting: J. W. Marriott Hotel Washington, D.C.
Present: 11embers - Wes H. Bartlett, Roy W. Davis, William M. Eagles, M.D., Herald T. Enstad, Raymond W. Lansford, James M. Moler, Ted R. Osborn,
o.
E. "Pete" Peterson, Mark A. Smith, Hilmar L. "Bill" Solberg, Charles A. "Nick" Swain, Herle H. TuckerAbsent:
Chairman - John T. Roberts
Staff - Kevin W. Krepinevich, Christopher J. Rice
Others - Frank J. DiNoto, Anton J. "Tony" Kaiser, Gene R.
Overholt
Members - Walter J. L. Ray, Reed C. Culp, Albert J. Tully, I. R. "Whitey" Whitthuhn, Edward C. Keefe, Robert F.
Weber, Stanley E. Schneider, E. B. "Hae" McKitrick, Aubrey E. Irby
Following the invocation by Bill Eagles, Chairman John T. Roberts presented resolutions in memory of Maurice Gladman and Harry S. Himmel (Exhibits A and B). Members who were unable to attend were remembered, as were the widows and families of Past Presidents.
Discussion of Amendments
Amendment Ill - The Committee, after both recalling situations and anticipating future applications, noted wording in proposed amendment II I which should be clarified, particularly in letter "e" of Article VIII,
Section I.
It is suggested that the Board of Trustees develop a policy which defines the meaning of a "completed term of office," and which clarifies the precise action to be taken when a one-year vacancy occurs (e.g., what happens if a man from District A is appointed by the Board of Trustees to succeed a deceased Trustee, also from District A--is he precluded for a year from running for a 3-year term?). Further, the Committee suggests that clarifying language be introduced at Council or the 1988 International Convention as an amendment to the International Bylaws.
-2-
On Amendment #2, the Committee recommended three changes to the Board of Trustees, viz.:
a.) Article V, Section 4a Omit the words, "United States," and omit the entire Section 4b, to eliminate diffe.rentiation between the United States and the other parts of Kiwanis Int~ernational. We believe 4a will then sufficiently cover all clubs in our international organization.
b.) Standard Form for Club Bylaws, Article IV, Section 1 Change to
read: "Prospective active members shall be considered for membership by invitation only under the following procedure • • • • " and
Standard Form for Club Bylaws, Article IV, Section l(a) - Change to
read: "A proposal for membership shall be submitted by a member of that club to the Secretary or the Committee on Membership Growth and Education on which shall appear the endorsement of at least two (2) members
in good standing."
c.) Incorporate the amended provisions of the Standard Form of Club Bylaws, regarding the procedure to be followed in electing active members, into the International Bylaws, as Articl·e II, Section 2a(4).
Part (a) of the recommendation was implemented, of course, in the House of Delegates. We are pleased to know that the Board of Trustees has voted to present the necessary Bylaw amendments to the 1987-88 International Council meeting in October 1987 to implement the rest of this recommendation.
Our individual responses to the issue of women in Kiwanis are mixed.
Financial burdens and public sentiment are weighed against the change in make-up experienced by other groups such as our ow? Circle Kand Key Club.
Amendment #3 - We recommend that a discussion of this matter be included in the Council agenda and that consideration be given to, eventually, tying district dues ceilings proportionally to International dues.
Amendment #4 - The Committee supports the Board's position fully.
Amendment #5 - The Committee took no position.
Amendment #6 - The Committee feels this amendment might be a good first step toward true proportionate representation on the Board; however, the proposed amendment has faults that could lead to (a) years without an election of Trustees, and (b) years in which six candidates become available for election to the office of Vice-President. More work is needed to develop an effective Bylaws amendment to change the term of office for Trustees.
Amendment
tn -
The Committee took no position, but noted,• that such a move might be very cumbe~some.-3-
Convention and Council
The Committee discussed the importance of preparing materials for delegates that tell them what will occur at the convention long before they arrive at the convention site.
Recommendation ti l
The Committee recommends that the Board have a preliminary program sent to every delegate who registers for the
International Convention in Seattle, listing the important meetings, forums, etc., that they should attend.
President Frank, I ask that this recommendation be referrred to the appropriate Board Committee for further action.
(The above recommendation was referred to the Board Committee on Communications and Conventions for further study.)
Committee members indicated great distress that it was not originally planned for their wives to be introduced with them, and some members indicated they would rather not be introduced if their wives are not.
Recommendation #2
The Committee recommends that the introduction of the Past Presidents be with their wives, and that it be from the stage along with all other convention dignitaries on Sunday night.
President Frank, I ask that this recommendation be referred to the appropriate Board Committee for further action.
(The above recommendation was referred to the Board Committee on Communications and Conventions for further study.)
Comments were extremely negative on the policy this year of not transporting Kiwanis dignitaries from the airport to their hotels. Greeters and drivers have always indicated what a great honor it was to transport Board members and Past International Presidents.
Recommendation 113
The Committee recommends that the ~elcoming activities in the
airport and the transporting of dig~itaries to their hotels, having
-4-
good public relations and personal relations values, should be, once again, a standard part of a convention.
President Frank, I ask that this recommendation be referred to the appropriate Board Committee for further action.
(The above recommendation was referred to the Board Committee on Communications and Conventions for further study.)
The Committee discussed the history of reimbursement procedures for Council and noted that considerable cutbacks were made before the last dues increase.
Now that Kiwanis is on a sound financial footing, it is time for past practices to be re-established and for the Past Presidents to receive appropriate honor and support.
Recommendation #4
The Committee recommends that the reimbursement of the expenses of Past International Presidents to Council and Conventi·on be the same as for members of the Board of Trustees, as was the custom for many years.
President Frank, I ask that this recommendation be referred to the appropriate Board Committee for further action.
(The above recommendation was referred to the Board Committee on Administration for further study.)
Other Discussion
A member of the Committee expressed concern about the increasingly larger role of the Executive Committee during Board meetings; however, the Committee has no recommendation.
The Committee discussed the problem of the typical club meeting and indicated a hope that the education and training process will include ideas on improving club meetings. It is believed that the new training effort, under John Johnson's direction, will bear great fruit--and better club meetings should be a part of this program.
Committee members indicated great interest in the collection of dues and initiation fees. The only true count of our membership comes from these figures. In addition, the efficient collection of these monies ensures the financial health of Kiwanis International. A means of really determining the number of dues-paying members is greatly needed.
-5-
Several Committee members commented on possible improvements at the International Office:
- a course on phone etiquette for telephone receptionists.
- stricter control on the quantity of mail sent to club presidents.
- controlling the tendency to initiate new studies rather than learn from previous studies.
- immediate communication to the Committee on the death of a Past President, past Board members we may have served with, past Staff members, and Past Governors (those during our year as President and our own class of Governors).
There were also several comments directed toward the Board of Trustees, questioning the need for longer Board meetings and the effect of continual tinkering with the distinguished officers program.
The Connnittee received graphic studies of membership trends, but did not have time to discuss them. They are attached as Exhibit C.
The Committee was greatly pleased to receive a visit from Kiwanis International President Frank DiNoto. His report on the current state of Kiwanis and his efforts to foster c-loser relations with Rotary were most enlightening. We commend highly his initiative and leadership in his term of office.
We were also graced with a visit by President-elect Anton J. Kaiser, who told us of his exciting plans for 1987-88. The full support and help of the Past Presidents was extended to him.
Treasurer Gene R. Overholt visited with the Committee and reviewed with us the financial status of Kiwanis International, the trends in expenses, and the reasons for these trends. We appreciated his helping us to understand these important matters.
The Committee had the pleasure of meeting the new International Secretary and greatly appreciated his candid comments, his willingness to listen, and his clear concern to act soon to meet the problems facing Kiwanis. The Committee looks forward to a long and warm relationship with Kevin Krepinevich.
The Committee wishes to thank President Frank, President-elect Tony, Treasurer Gene, and Secretary Kevin for the insights they shared and the time they spent with the Committee.
Respectfully submitted,
. John T. Roberts, Chairman