(NIT NO. --- DATED ---)
(
Name of Store---)
This booklet consists of:- a) CSIDC Form No. 4 - Invitation to Tender
b) CSIDC Form No. 4 (A)- Acceptance of Terms & Conditions c) CSIDC Form No. 5 - Schedule to Tender
d) CSIDC List No. 1 - Questionnaire
e) CSIDC Form 1 - General Conditions of Contract, Special Conditions Governing Rate Contracts, Special Conditions Governing Plant & Machinery f) CSIDC Form 2 - Instructions to Tenderers and Direct Demanding Officers /
Consignees
g) Appendix Form 4 - INFORMATION & INSTRUCTIONS
TO THE BIDDERS FOR e PROCUREMENT SYSTEM
Note : 1. Suppliers registered on Go CG e-Procurement Portal can download tender document free of cost from the sub portal http://csidc.cgeprocurement.etenders.in The tender documents containing detailed terms & conditions are available for free download on Go CG e-Procurement Portal http://cgeprocurement.etenders.in through sub portal of Chhattisgarh State Industrial Development Corporation Limited.
http://csic.cgeprocurement.etenders.in. Bidders have to quote their prices online along with Technical and Commercial bids in prescribed formats on the above mentioned portal only.
2. The Tender will be opened online in the presence of the tenderers or his / their representative who may choose to be present
3. Any kind of alteration / deletion in Tender Specifications, Terms and Conditions over the web based Tender Document, will not be accepted by the department what-so-ever may be the reason
& such offer will be considered non-responsive & is liable to be ignored.
##175##
The Bidders intending to participate in this Tender are required to get enrolled on the above mentioned website and get empanelled on the Sub – Portal (if Required) of Chhattishgarh State Industrial Development Corporation Limited. Enrolment on the above mentioned Portal is mandatory.
As the online Bids are required to be digitally signed, Bidders are required to obtain Class – II Digital Signature Certificates (DSCs). The Bidders may contact M/s NexTenders (India) Pvt. Ltd., “Saket” B-31, Shailendra nagar Raipur – 492001, Tel. No. +91 771 4079400, 4221020, 4221023 through Email ID – [email protected].
The Bidders are also invited to get themselves trained on the operations of the e-Procurement System. Bidders may get in touch with the Service Provider of the e-Procurement System for confirming the time and date for their training session.
##176##
CSIDC Form No. 4 INVITATION TO TENDER
CHHATTISGARH STATE INDUSTRIAL DEVELOPMENT COPRORATION LIMITED A GOVERNMENT OF CHHATTISGARH UNDERTAKING
TENDER ENQUIRY NO. ……… Date ………
Tender document can be downloaded online free of Cost from Portal http://csidc.cgeprocurement.gov.in. No. ……… Date ………
To,
M/s ……….
………
………
Dear Sir,
On behalf of the Governor of Chhattisgarh. Online tenders are invited in Two Bid System (Technical Bid & Financial Bid) for the supply of stores detailed in said schedule.
2. The conditions of contract which will govern any contract made are contained in Pamphlet entitled General conditions of contract (GCC) applicable to contracts placed by the Central Purchase Organization of Government of Chhattisgarh CSIDC Form-1 and Instructions to DDO‘s contained in Form-2 as amended upto date and those contained in the Schedule containing the various instructions to tender quoting against the tender issued by the C.S.I.D.C. Any special conditions attached to this invitation to tender will also form part of the conditions.
In case of any dispute, the above mentioned books in English language will be final.
3. The above Schedules and CSIDC Form 1 & 2 can be obtained Online
4. If you are in a position to quote for supply in accordance with the requirements stated in the attached tender, CSIDC form No. 4(A) & 5 attached herewith, should be duly filled online and digitally signed.
You must also furnish with your tender all the information called for as indicated in the Schedule &
CSIDC Forms. A list of questions to be answered is attached, which should also be returned with the tender, failing which your tender will be liable to be ignored and not considered.
5. Tender shall be submitted online.
Yours Faithfully
Chief General Manager (Mkt.)
##177##
CSIDC form No.- 4 (A)
To,
The Managing Director
Chhattisgarh State Industrial Development Corporation Ltd.
Raipur Dear Sir,
I/we hereby offer to supply the stores detailed in the schedule here or such portion thereof as you may specify in the acceptance of tender at the price given in the said schedule and agree to hold this offer open till...I/we shall be bound by a communication of acceptance dispatched within the prescribed time.
2. I/we have understood the General Condition of Contract contained in CSIDC Form no. 1 &
Instructions to DDO‘s / Consignees contained in CSIDC Form no. 2 and have thoroughly examined the specifications drawing and, or, pattern quoted in the schedule placed hereto and am/are fully aware of the nature of the stores required and my/our offer is to supply stores strictly in accordance with the requirements.
3. The following pages have been added to and form part of this tender...
Signature of Tenderer
1. Full name & address of the person signing (in block letters)
2. Whether signing as Proprietor / Partner / Constituted Attorney duly authorized by the Company
##128##
##178##
CSIDC Form No. 5 SCHEDULE TO TENDER CHATTISGARH STATE INDUSTRIAL DEVELOPMENT CORPN. LTD.
(A Government of Chhattisgarh Undertaking)
1st Floor Udhyog Bhawan Ring Road No. 1, Telibandha Raipur (C.G.) 492006 1. Tender Enquiry No. (Please See Annexure - A)
2. Tender to be submitted online : (Please See Annexure - A) 3. Time & Date: (Please See Annexure - A)
4. Tender shall remain valid for acceptance for a period of 90 days from the actual date of tender opening (if declared a holiday, the offer shall remain valid till 90 days from the next working day)
5. Period of R/C : (Please See Annexure - A) 6. Estimated drawls : Not Yet Assessed
7. On behalf of the Governor of Chhattisgarh, sealed tender in Two Bid System (Technical Bid &
Financial Bid in separate covers) on the prescribed forms are invited for conclusion of rate contract from the Units either Registered with DGS&D/NSIC any DTIC of Chhattisgarh for the following Items :
Item No. Description of stores Unit Rate Per unit (Rs.) 1. (Please See Annexure -
B)
(Specification)
Rates to be quoted in Rate Annexure enclosed with Annexure - B Note : The tenderer shall indicate prices in figures & words clearly.
8. Terms of Delivery : Prices should be quoted on FOR destination basis.
9. EXCISE DUTY, SALES TAX / : A) Excise Duty
VAT / OCTROI & LOCAL TAXES The Tenderers must clearly indicate the rate / quantum of Excise Duty applicable and payable by them irrespective of the fact whether the quoted prices are inclusive or exclusive of Excise Duty. They should also indicate their Excise Duty Registration. In the case of Small Scale Industrial Units, they should indicate the rates of Excise Duty in various turnover slabs.
If a tenderer states that the Excise Duty is NIL, he must quote and enclose the basis for the same and also confirm that no Excise Duty will be charged by him under any circumstances.
If a tenderer states that the Excise Duty is not applicable at present but will be charged extra if it becomes applicable later on, their offer will be loaded by the normal rate of Excise Duty for the equitable comparison of prices. If however, the tenderer confirms that they shall not charge any Excise Duty even if it becomes payable at a later date for whatever reasons, no loading of Excise Duty in such a case will be done.
##179##
The tenderer should furnish the details of their turn over and the Excise Duty paid by them in the last three financial years in the following formats:-
--- Financial Year Total Turnover Total Excise Duty Paid Excise Duty Paid
On subject stores --- Last
--- One Year
Before
--- Two Years
Before
--- B) Sales Tax / VAT
Tenderer should indicate whether the prices quoted are exclusive or inclusive of sales tax / VAT. They should indicate the rate(s) of Local Sales Tax as well as Central Sales Tax with and without concessional Forms. In case, they are exempted from payment of sales tax / VAT, a copy of the Exemption Certificate issued by the appropriate authority may be furnished.
C) Octroi and Local Taxes
Normally the stores supplied to Government Departments against Government Contracts are exempted from levy of Town duty, Octroi Duty, Terminal Tax and other levies of local bodies against production of Exemption Certificate from authorized officers.
Whenever required, the Contractors should approach the Purchaser / Indentor / Consignee for the same in time along with dispatch details to avoid payment of such local taxes or duties.
Provisions as per clause 13 & 14 of CSIDC Form 2 may also be referred.
10. DISCOUNT : Please indicate quantity/slab discount offered.
11. Earnest Money Deposit :
a) Tenderers are required to furnish Earnest Money Deposit as indicated in NIT . The earnest money will be submitted in the form of Demand Draft only in favor of Chhattisgarh State Industrial Development Corporation Ltd. payable at Raipur & drawn on any scheduled commercial bank.
b) The Small Scale units & Cottage Industries situated in the State of Chhattisgarh & registered with District Trade & Industries Centre (DTIC) will be exempted from furnishing of Earnest Money Deposit. on production of competency certificate from DTIC Valid as on Date on NIT c) No interest will be payable on the Earnest Money Deposit.
d) The Earnest Money of the unsuccessful tenderers shall be refunded within a limit of 90 days.
e) Earnest Money of successful tenderer shall be kept with CSIDC Ltd. till the Currency of Contract. In case of R/C, Earnest Money Deposit will be kept for another period of three months from the date of expiry of Rate Contract.
##180##
12. GENERAL TERMS & CONDITIONS
i). General Terms & Condition governing Contract concluded by CSIDC are contained in form No.
1. Tenderer is advised to go through all terms and conditions carefully as it will form the part of this tender and resultant contract. Term s and conditions given in this SCHEDULE TO TENDER will override the general terms and conditions where ever applicable.
ii) Delayed/Late Tender i.e. received after the specified time of its receipt will not be accepted.
iii) Offers submitted from any station other than for which the Manufacturerr has given authorization to the tenderers, will be rejected.
iv) Prices shall be firm & final during the currency of the contract.
v) Price should be quoted on FOR destination basis.
vi) Letter head /Telegraphic / Telex / Fax quotations without complete tender documents will be summarily ignored.
vii) Tender with shorter validity than asked for will be ignored.
viii) Tenders either not indicating the delivery period or indicating in vague terms such as
―immediately‖ or ―as early as possible‖ which is not same as per Delivery Period indicated in Tender Enquiry, shall be summarily rejected.
ix) There should be no ambiguity in the offer. If offer contains ambiguous stipulations or avoids specific reply to the queries in the tender documents, such offers are liable to be ignored.
13. A. Tenderers may please note that the contract shall be awarded only if firm is registered with valid DGS&D/NSIC (As on date of NIT) under single point Registration or Registration/License issued by Govt. of India , Ministry of Industries, (For Quoted Item) for units located outside the Chhattisgarh State.
B. For units located in Chhattisgarh State, the units should have permanent registration certificate or memorandum issued by concerned DTIC, or Registered/License in Ministry of Industries, G.O.I. (For Quoted Item)
14. DELIVERY PERIOD : Please indicate guaranteed monthly rate of supply 15. PRE DESPATCH INSPECTION
a) Inspection Authority : As mentioned in Rate Contract.
b) Inspecting Officer : As mentioned in Rate Contract.
16. MODE OF TRANSPORT : : By Rail / Road
17. a) PAYING AUTHORITY : Payment will be made directly by the DDO who will indicate the paying authority in the supply order.
b) PAYMENT TERMS : As per clause 19 of CSIDC Form 1(A)
c) INSPECTION CHARGES : As mentioned in Rate Contract. Inspection charges is to be deposited by the supplier to the Inspecting Officer at the time of giving Inspection Call.
The amount will be reimbursed by the paying authority.
18. NAME OF PURCHASER : Governor of Chhattisgarh State
,
19. STORES REQUIRED AT : Various places in Chhattisgarh State.
20. SUBMISSION OF TENDER : Tenders are to be submitted online in Two Bid System (Technical Bid & Financial Bid in online forms meant to fill the technical and financial details in respective envelopes).
##181##
In this regard, there will be online envelops Tenderers have to submit their TECHNICAL BID And Scan copy of EMD / Competency Certificate in TECHNICAL BID ENVELOP – A and
FINANCIAL BID in FINANCIAL BID ENVELOP. All Bids should be submitted online before the Due Date and Time.
Tenderer should comply with following conditions
with supporting documents, failing which tender is liable to be rejected :-
Contents of Envelop – A
(List of Essential Documents to be submitted alongwith Technical Bid)
Within The State of C.G. Out side The State of C.G.
1 2 3
(i) Valid DTIC-EM.PART-II Registration Certificate for the quoted items
OR
Valid DGS&D Registration Certificate Valid as on date of NIT for the quoted item
OR
Valid NSIC Registration Certificate Valid as on date of NIT for the quoted item
Registration/License issued by Govt. of India, Ministry Of Industries for the quoted items
OR
Valid DGS&D Registration Certificate Valid as on date of NIT for the quoted item OR
Valid NSIC Registration Certificate Valid as on date of NIT for the quoted item
(ii) Income Tax Permanent Account Number (PAN No.) Income Tax Permanent Account Number (PAN No.)
(iii) (A) Valid Sales Tax/Commercial Tax / CST /TIN No.
(B) Central Excise Registration Certificate If Applicable
(A) Valid Sales Tax/Commercial Tax / CST / TIN No.
(B) Central Excise Registration Certificate If Applicable
(iv) EMD in the form of demand draft favoring CSIDC Ltd.
OR
The Small Scale units & cottage industries situated in the State of Chhattisgarh & registered with District Trade & Industries Centre (DTIC) will be exempted from furnishing of Earnest Money Deposit, on production of competency certificate from DTIC, Valid as on date of NIT.
EMD in the form of demand draft favoring CSIDC Ltd.
(v) BIS License valid as on date of NIT for the quoted items if store required is ISI Marked.
BIS License valid as on date of NIT for the quoted items if store required is ISI Marked.
(vi) Copy of Agency Agreement Annexure IV and Undertaking as per Annexure-II &III if quoting as Authorized
Agent/Distributor.
Copy of Agency Agreement Annexure IV and Undertaking as per Annexure-II & III if quoting as Authorized Agent/Distributor.
(vii) Technical Compliance Statement as per Annexure-V Technical Compliance Statement as per Annexure-V
(viii) Notarized Copy of Certificate of Operational Condition of the Firm shall be furnished as per Annexure-I
(ix) (a) Current Sales Tax/CST/VAT Clearance Certificate.
(b) Commercial Tax/CST Registration Certificate in which quoted store item must be enlisted.
(b) Current Sales Tax/CST/VAT Clearance Certificate.
(b) Commercial Tax/CST Registration Certificate in which quoted store item must be enlisted.
(x) Details of supplies made during last three years to Central/State Government Departments with performance certificate from end user If the manufacturer Unit registered since last five years
Details of supplies made during last three years to Central/State Government Departments with performance certificate from end user If the manufacturer Unit registered since last five years
(xi) Complete Catalogue/Literature for the items quoted. Complete Catalogue/Literature for the items quoted.
##182##
(xii) Performance Statement as per Annexure-VI for CSIDC Rate Contract holders duly checked and countersigned by the agency duly authorized by CSIDC in Rate Contract issued to the firm.
Performance Statement as per Annexure-VI for CSIDC Rate Contract holders duly checked and countersigned by the agency duly authorized by CSIDC in Rate Contract issued to the firm.
(xiii) Valid ISO 9001 and/or ISO 14001 certificate as on tender date if called for under Special Condition
Valid ISO 9001 and/or ISO 14001 certificate as on tender date if called for under Special Condition
NOTE : 1. The documents listed from sl.no. (i) to (viii) must be submitted alongwith the
Technical Bid failing which the bid will not be considered for opening of Financial Bid.
2. The documents listed from sl.no. (ix) to (xiii) must be submitted prior to execution of rate contract if not submitted with the technical Bid.
3. Any deviation in above conditions will disqualify the bidder for opening of Financial Bid contained in Envelope – B.
Contents of Manual Envelope – A
i) Earnest Money Deposit of Rs. (Please See NIT) which can be deposited in the form of Demand Draft only in favor of Chhattisgarh State Industrial Development Corporation Ltd.
payable at Raipur & drawn on any scheduled commercial bank.
Contents of Online Envelope – B
i) Financial Bid is to submitted online in this envelope 21. EVALUATION OF TENDER : For evaluation of tenders, the price comparison of
Manufacturing Units situated out of Chhattisgarh State will be compared inclusive of Sales Tax / VAT vis – a – vis manufacturing units Chhattisgarh excluding Local Sales Tax / VAT.
22. PRICE PREFERENCE : For fixation of rates, the SSI manufacturing units located in Chhattisgarh State will be given 10% price preference over Medium & Large scale Units and also against the Small Scale Units situated outside the State of Chhattisgarh.
23. PURCHASE PREFERENCE : Manufacturing SSI units situated in Chhattisgarh State will be given 5% Purchase Preference over the manufacturing units situated outside the State. In case, manufacturing unit of Chhattisgarh State holds a valid BIS License as on date of tender opening, it will be given 10%
Purchase Preference over the manufacturing units located out of the State.
##183##
24. PERFORMANCE OF RATE : If participating tenderers was a Rate Contract holder, CONTRACT HOLDING FIRMS following performance criteria will be kept in view
while finalizing the rate contract :-
1. The minimum performance level against current rate contracts as on cut off date (Please see Annexure – A) should not be less than 85%.
2. The Tenderers, who held rate contract immediately preceding the current rate contract should not have a backlog exceeding 5% of the total quantity ordered against such previous rate contract on the cut off date (Please see Annexure – A)
3. There should be no backlog in respect of earlier such rate contract to the one referred above.
4. Any contractor having performance level lower than 85%, 95%, 100% respectively as mentioned above, may not be awarded the next rate contract even if eligible on other grounds. However, the purchaser reserves the right to consider the firms who have executed / supplied stores to lower extant.
The Rate Contract holding firms are required to submit performance report for rate contract of subject item (s) held by them alongwith the tender, or (as per Note's point no-2) forming its integral part showing their performance upto the cut off date in the format as per Annexure - IV. Two copies of this report should be furnished by the firm to the inspecting officer of area concerned with request to verify the correctness and return them duly verified and stamped for submission with their tender.
25. AVAILABILITY OF TENDER ENQUIRY : The Tender Enquiry can be seen on the portal http://csidc.cgeprocurement.etenders.in .The Tender document can be downloaded free of cost from the above mentioned portal.
. Tender must be submitted online 26. SPECIAL TERMS AND CONDITIONS : (Please See Annexure – A)
27. TENDER ENQUIRY CONSISTS OF THE FOLLOWING : g) Invitation to Tender - CSIDC Form No. 4
h) Acceptance of Terms & Conditions CSIDC Form No. 4 (A) i) Schedule to Tender – CSIDC Form No. 5
j) Questionnaire – CSIDC List No. 1
k) General Conditions of Contract, Special Conditions Governing Rate Contracts, Special Conditions Governing Plant & Machinery - CSIDC Form 1
l) Instructions to Tenderers and Direct Demanding Officers / Consignees - CSIDC Form 2