CHAPTER III SCOPE OF THE APPRENTICESHIP
3.2 Place and Time of Aprenticeship
3.2.2 Time of Apprenticeship
Job Training Activities (KP) are carried out in accordance with the provisions of the rules for implementing Job Training activities. The internship period is 85 days or four months, starting from February 15 to June 25, 2021.
Where from February 15 to February 19, 2021 it is placed in the general section and from February 22 to June 25, 2021 it is placed in the finance section.
Table 3.11 Schedule Working House at PT.Sarana Agro Nusantara Unit Dumai
No Day Working Hours Break
1 Monday s/d Thursday 08.00 s/d 16.00 WIB 12.00 s/d 13.00 WIB
2 Friday 08.00 s/d 12.00 WIB -
3 Saturday s/d Sunday Holiday Holiday
Source: PT.Sarana Agro Nusantara Unit Dumai
3.3 System and Procedure
There are several work procedures that are performed as tasks and are described as follows:
1. Schedule incoming and outgoing letters.
Incoming mail is one of the activities carried out to more easily find back incoming mail that has existed and to find out what will be done next. In scheduling incoming mail, things need to be noted, such as the following number (sequence), origin of the letter, contents of the letter and letter number.
While outgoing mail is one of the activities as evidence of outgoing letters, knowing the number of outgoing letters, to find out the numbering of outgoing letters and assist in disbursing letters. In scheduling outgoing letters, things need to be noted such as the purpose of the letter, the subject of the letter, and the letter number.
Figure 3.1 Organizing incoming and outgoing mail Source : Processes data 2021
2. Entering the data on the goods request receipt and goods issuance.
Entering Goods Request Bill data and Company Goods Expenditure using Microsoft Excel application where Goods Request Bill is a Logistics Request sheet/form from each work unit in the organization related to the type of logistics specifications addressed to the warehouse department. Meanwhile, the Goods Expenditure Certificate is a proof of release/delivery of goods with certain types and specifications by the warehouse department to certain work units at a certain time.
Figure 3.2 Goods Request Bill Report and Goods Expenditure Source : Processes data 2021
3. Entering and Checking Local Purchase Order Data
Local Purchase Orders (OPL) are purchases made from domestic importers or local goods. The author entered the data using the Microsoft Excel application and then checked again so that there were no errors in entering the data.
.
Figure 3.3 Local Purchase Order Data Report Source : Processes data 2021
4. Entering Inventory Card Data
The Goods Inventory Card is a form/sheet to record changes in the amount of logistics inventory due to the entry and exit of logistics, code no. proof of entry/expenditure, origin/destination of logistics, amount of entry/expenditure, and the remaining amount (Logistics Inventory). The author inputs the data using Microsoft Excel.
Figure 3.4 Inventory Card Data Report Source : Processes data 2021
5. Create Machine and Equipment Maintenance Request Form (PMPP) Machine and Equipment Maintenance Request Form is a form used by the company as an activity system to maintain, maintain, maintain, develop and maximize the usability of all existing facilities in a workshop or industry so that the invested capital/investment can be effective and efficient. economically high.
Figure 3.5 Machine and Equipment Maintenance Request Form (PMPP) Source : Processes data 2021
6. Entering Request Memo Data
Request memo is a letter or note containing a request for goods for office purposes.
Figure 3.6 Request Memo Data Report Source : Processes data 2021
7. Input and Check the 2021 ATK Price List
Stationery is a wide range of office stationery products and various office supplies and needs that are usually provided in the company. The scope includes stationery, office furniture, office equipment, household needs, filling and document systems and many others.
The company checks annual price data to be wise in estimating the number of office stationery needed by employees or each division that moves in the office.
With careful planning, namely by checking the price of Annual ATK, the company usually does careful planning on an annual or monthly basis. That way the company can place orders for ATK in large quantities at once and therefore it is likely to save because the supplier will usually provide a significant discount as well.
l.
Figure 3.7 ATK Price List Data Report 2021 Source : Processes data 2021
8. Inputting Employee Salary Price List and THR
Salary is a form of periodic payment from an employer to an employee stated in an employment contract. In Indonesia, salaries are usually made once a month, including at PT. SAN Dumai unit where the author carried out practical work. The author covers the salary of employees based on and the position of employees who work there. In addition to the salary, the author also includes the employee holiday allowance (THR) where THR is non-wage income that must be paid by the company to workers before religious holidays.
Figure 3.8 Salary Price List Data Report and THR Report Source : Processes data 2021
3.4 Obstacles and Solutions of Apprenticeship 3.4.1 Obstacles of Apprenticeship
As for some of the obstacles that occur during implementing the Job Training (KP) at PT. Sarana Agro Nusantara Dumai Unit in the General Section and the Finance Section. These constraints are as follows.
1. When doing work, ATK (Office Stationery) is not available, such as a stapler, ruler and pen, so that every time you want to write an incoming letter or work letter, there is a delay.
2. Employee Dossier File Folder which is difficult to find in the hanging folder in the filing cabinet, especially in the general section because the hanging folder is not named on the guide.
3. Lack of office equipment such as photocopiers, because all parts of the photocopy are in the general section and it is difficult to complete the work quickly.
3.4.2 Solutions of Apprenticeship
The solutions that can be taken from the obstacles faced during the Job Training at PT. Sarana Agro Nusantara Dumai Unit in the General Section and the Finance Section are as follows:
1. To overcome the problem of unavailability of ATK (Office Stationery) by using a personal ATK.
2. To find the Dosir Employee archive folder in checking one by one.
3. To deal with the problem of borrowing or taking turns using a photocopy machine. Where people who really need the data/documents that want to be printed or duplicated immediately then that person is the first to use it.
BAB IV
CONCLUSION AND SUGGESTION
4.1 Conclusion
While carrying out the Job Training at PT. Sarana Agro Nusantara Unit Dumai, the author can draw several conclusions, including:
1. Practical work is a place to express ideas or ideas of students in carryin out real activities, so that such conditions make the process of understanding while in college better. In addition, students get what they haven't gotten while in college (new experiences) and as a process of developing ideas that are always evolving. This practical work activity is carried out by students in the community as well as in companies or agencies in order to apply the knowledge gained and see its relevance through self- development paths by exploring certain fields of knowledge according to their expertise.
2. This Job Training (KP) was carried out at PT. Sarana Agro Nusantara Unit Dumai, having its address at Jalan Datuk Laksamana, Dumai, Riau. This practical work activity is carried out in accordance with the provisions of the rules for implementing practical work activities. The term of the Job Training is 85 days / four months, starting from February 15 to June 25, 2021. During the Job Training the author is placed in two parts, namely on February 15 to February 19 the author is placed in the General section and February 22 to 25 June 2021 placed the finance section.
3. Systems and Procedures Work processes at PT. Sarana Agro Nusantara Dumai Unit, especially in the general and financial sections, namely Filling Out Letters, Entering Inventory Data and Entering Request Memo data.
4. Obstacles encountered during working on the Job Training are: when you first start the Job Training, you only feel a foreign feeling and try to adapt, especially in terms of communicating, and the supervisor does not teach
the procedure for doing a job before giving the jobs to be done. so it's hard to do. ATK (Office Stationery) that is not available such as stapler, ruler and pen, Employee Dosage File Folder which is difficult to find in the hanging folder in the filing cabinet, especially in the general section because the hanging folder is not named on the guide, Office equipment that is less like a machine photocopy so it is difficult to complete the work quickly. While the solutions that can be taken from the obstacles encountered during the Job Training are: To overcome the problem of unavailability of ATK (Office Stationery) by using personal ATK, To find the employee Dosir archive folder in checking one by one, To deal with problems of borrowing or take turns using the copier. Where people who really need the data/documents that want to be printed or duplicated immediately then that person is the first to use it..
4.2 Suggestions
This section describes some suggestions based on experience during the Job Training at PT. Sarana Agro Nusantara Dumai Unit can be given some suggestions as follows:
1. It is recommended that the supply (ATK) of Office Stationery must always be available and complete in the general section so that the activities of workers can be carried out properly and smoothly.
2. We recommend that you make a name in the Guide on the Hanging Folder according to the name in the file of each employee.
3. To overcome weaknesses such as the lack of photocopy machine facilities, it would be better if a photocopy machine was made for each room so as to make the work process run more efficiently, so that work results can be maximized.
REFERENCE
Company, Profile. PT Sarana Agro Nusantara Unit Dumai.
Riau, Kompas. 2017. PT SAN Dumai Layani Jasatimbun CPO, (Online), (https://www.kompasriau.com/2017/09/17/pt-san-dumai-layani-jasa- timbun-cpo/), Diakses 13 Februari 2020.
Wahyu. 2016. Gambaran Umum Perusahaan, (Online),
(https://id.scrib.com/doc296934768/bab-4, diakses 13 Februari 2020).
Appendix 1 Apprenticeseship Reply Letter
Appendix 2 Apprenticeship Statement Leteer
Appendix 3 Appenticeship Assessment Sheet
Appendix 4 List Of Apprenticeship Attendace
Appendix 5 Apprenticeship Certificate
Day : Tuesday
Date : 16 February 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE
1 Schedule incoming mail Zulkarnain
Notes by Industrial Coach
No WORKING EXPLANATION
1 1. Incoming
mail agenda book 2018- 2021
Day : Wednesday Date : 17 February 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Input ande check purchase order data Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 1. Goods
purchase orders
Day : Tursday
Date : 18 February 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Make a request form for machine and
equitment maintenance
Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 1. Machine and
equitment maintenance
Day : Friday
Date : 19 February 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Check the price list for the year ATK
2021
Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 1. Price list year
ATK 2021
Day : Monday
Date : 22 February 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Check request memo data Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 1. Request
memo data
Day : Tuesday
Date : 23 February 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Input and check employee salary
price list data
Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 1. Employee
salary price list data
Day : Monday Date : 01 March 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Check inventory card data Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 1. Inventory
card data
Day : Tuesday Date : 02 March 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1
2
Schedule incoming mail Schedule outgoing mail
Zulkarnain
Notes by Industrial Coach
No WORKING EXPLANATION
1
2
1. Incoming mail agenda book 2018- 2021 2. Incoming
maol outgoing 2018-2021
Day : Wednesday Date : 03 March 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE
1 Schedule incoming mail Zulkarnain
Notes by Industrial Coach
No WORKING EXPLANATION
1 2. Incoming
mail agenda book 2018- 2021
Day : Thursday Date : 04 March 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Input ande check purchase order data Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 2. Goods
purchase orders
Day : Friday
Date : 23 February 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Make a request form for machine
and equitment maintenance
Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 2. Machine and
equitment maintenance
Day : Monday Date : 01 March 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Check the price list for the year ATK
2021
Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 2. Price list
year ATK 2021
Day : Tuesday Date : 02 March 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Check request memo data Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 2. Request
memo data
Day : Wednesday Date : 03 March 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Input and check employee salary
price list data
Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 2. Employee
salary price list data
Day : Thrusday Date : 04 March 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Check inventory card data Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 2. Inventory
card data
Day : Monday Date : 05 March 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1
2
Schedule incoming mail Schedule outgoing mail
Zulkarnain
Notes by Industrial Coach
No WORKING EXPLANATION
1
2
3. Incoming mail agenda book 2018- 2021 4. Incoming
maol outgoing 2018-2021
Day : Monday Date : 15 March 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE
1 Schedule incoming mail Zulkarnain
Notes by Industrial Coach
No WORKING EXPLANATION
1 3. Incoming
mail agenda book 2018- 2021
Day : Tuesday Date : 17 March 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Input ande check purchase order data Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 3. Goods
purchase orders
Day : Wednesday Date : 18 March 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE
1 Make a request form for machine and equitment maintenance
Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 3. Machine and
equitment maintenance
Day : Friday Date : 19 March 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Check the price list for the year ATK
2021
Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 3. Price list year
ATK 2021
Day : Monday Date : 29 March 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Check request memo data Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 3. Request
memo data
Day : Thuesday Date : 30 March 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Input and check employee salary
price list data
Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 3. Employee
salary price list data
Day : Wednesday Date : 31 March 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Check inventory card data Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 3. Inventory
card data
Day : Thursday Date : 01 April 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1
2
Schedule incoming mail Schedule outgoing mail
Zulkarnain
Notes by Industrial Coach
No WORKING EXPLANATION
1
2
5. Incoming mail agenda book 2018- 2021 6. Incoming
maol outgoing 2018-2021
Day : Friday Date : 02 April 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE
1 Schedule incoming mail Zulkarnain
Notes by Industrial Coach
No WORKING EXPLANATION
1 4. Incoming
mail agenda book 2018- 2021
Day : Monday Date : 26 April 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Input ande check purchase order data Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 4. Goods
purchase orders
Day : Tuesday Date : 27 April 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Make a request form for machine
and equitment maintenance
Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 4. Machine and
equitment maintenance
Day : Wednesday Date : 28 April 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE
1 Check the price list for the year ATK 2021
Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 4. Price list year
ATK 2021
Day : Thursday Date : 29 April 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Check request memo data Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 4. Request
memo data
Day : Friday Date : 30 April 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE
1 Input and check employee salary price list data
Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 4. Employee
salary price list data
Day : Monday Date : 31 April 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Check inventory card data Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 4. Inventory
card data
Day : Tuesday Date : 01 June 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE
1 2
Schedule incoming mail Schedule outgoing mail
Zulkarnain
Notes by Industrial Coach
No WORKING EXPLANATION
1
2
7. Incoming mail agenda book 2018- 2021 8. Incoming
maol outgoing 2018-2021
Day : Wednesday Date : 03 June 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE
1 Schedule incoming mail Zulkarnain
Notes by Industrial Coach
No WORKING EXPLANATION
1 5. Incoming
mail agenda book 2018- 2021
Day : Friday Date : 04 June 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Input ande check purchase order data Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 5. Goods
purchase orders
Day : Monday Date : 21 June 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Make a request form for machine
and equitment maintenance
Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 5. Machine and
equitment maintenance
Day : Tuesday Date : 22 June 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE 1 Check the price list for the year ATK
2021
Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 5. Price list year
ATK 2021
Day : Wednesday Date : 23 June 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE
1 Check request memo data Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 5. Request
memo data
Day : Thursday Date : 24 June 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE
1 Input and check employee salary price list data
Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 6. Employee
salary price list data
Day : Friday Date : 25 June 2021
DAILY ACTIVITUES OF THE JOB TRAINING
NO DESCRIPTION OF ACTIVITIES TAST ASSIGNOR
SIGNATURE
1 Check inventory card data Abunasir Harahap
Notes by Industrial Coach
No WORKING EXPLANATION
1 7. Inventory
card data