YOURS VERY TRULY,

W. T. PLATT, JR., CREATIVE RISK MANGEMENT CORPORATION 8102319520 CRMC MENS

!YIMIYIM

KIWANINTL IND ...

Exhibit C, p 1

KIWANIS

INTiRNATIONAL

Capital Expenditure Request Form Prepared

by:

Donald C. Pottenger

for Department: ___ Ma_n_a~g~e_m_e_n_t __ In_f_o_rm_a_t_i_o_n_S_e_rv_i_·c_e_s _ _ _ _ _ _ _ _ _ _ _ _ _ _ Name and Description of Item: 1 (used) Nixdorf Tape Drive

Estimated Cost: $6,000.00 Item is required because:

When the original reconnnendation was presented to the Board of Trustees to

purchase the Nixdorf computer system, the request did not contain a magnetic tape drive. It was determined that the IBH tape dri'le, which was part 0£ the IBH System 3, would be transferred to the Nixdorf comptuer upon completion of the full conversion. It is possible to use the IBM tape drive, however, the cost is much higher than was orig~nally anticipated.

A written contract was made with the Nixdorf Computer Corporation at the time of the original purchase providing for the loan of a tape drive for a period of six ( 6) months. This period was_ the amount of time that Nixdot"f estimated for the complete conversion. This, of course, was a significantly inaccurate estimate and the agreement to loan the tape drive was extended to cover the a.mount of actual time the conversion required.

Expected benefits or results:

1. Historical files are stored on magnetic tape because it is the most eco- nomical and efficient method for long-term storage.

2. All critical backup is stored on magnetic tape because it is more eco- nomical and efficient to store off-site using this media.

3. Certain program functions, such as magazine label processing and direc- tory lend themselves to be processed on magnetic tape as opposed to disk because this is a more practical media of storage.

Priority of this request is:

(1 =Highest priority)

1

When needed : _ _ O_c_t_o_b_e_r_l....,, _1_9_8..,..6 _ _ _ _

KIWANIS INTERNATIONAL

Capital Expenditu~e Reguest Form Prepared by: Donald C. Pottenger

for Department: International Desk/Youth Services

---

Name and Description of Item: a: Letter::9uality printer

$1,700

b: Sheetfeeder

950

c: Dot-matrix printer

850

Estimated Cost: __

$_3_,_50_0_.0_0 _ _ _ _ _ _

Item is required because:

The translators (Vicky Andrade and Suzanne Hyden) have had substantial new work added to their responsi~ilities. In addition, the amount of translation

required has been heavier than anticipated. The CPT Corporation has softwara available which can be helpful in t~is effort. However, in order to fully take advantage of the software, it is necessary to add a letter-quality printer with sheetfeeder near their physical location. This printer would be shared by Club and Member Services. Also, the Youth Services area needs a high-speed printer

to help ease the transition from the present equipment (AB Dick) to the CPT system. The volume of printing in the Youth Services area is also heavier than anticipated •.

Expected benefits or results:

The cost of purchasing this additional equipment will allow the two (2) depart- ments to become fully automated with our current system and, therefore, be substantially more productive. If this equipment is not purchased, the amount of time spent will continue to be excessive. We would estimate that the time saved to be approximately

15%

of the current requirement, which we estimate to be 50 hours per week. This is 7 1/2 hours savings per week. Using an estimated average cost of time to be

$10

per hour, including wages and fringe benefits, we would save an estimated

$75

weekly or

$3,900

annually. In our opinion, this equipment would be justified in just under one (1) year based upon these estimates.

In addition to the above, the present three (3.) AB Dick machines are obsolete and need to be replaced upon the expiration of the current maintenance

agreement, which is May of

1987.

The annual cost of maintenance for this equip- ment is

$3,000.

This compares to an annual cost of

$500

for the printers.

JlS'~D ;wu~ ..

~ ~Q ^U.

^{When needed: October 1}1 1986

Priority of this request is: 1

EXHIBIT D

Exhibit D of the Report of the Board Committee on Finance,

"1986/87 Proposed Budget - Revised, ¹¹ is now Exhibit 1/:27 of the October 5-9, 1986 Minutes.

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