acad handbk 2006

This edition of the Indiana University Academic Handbook was prepared and edited by Mary Tilton, Publications Coordinator, Dean of Faculties, IUB. 137 Policy on Fair Use of Copyrighted Works for Education and Research 137 Policy on Use of Indiana University Name and Trademarks 138 Policy on Use of Human Subjects in Experiments 138 Policy on Use and Care of Animals.

Indiana University Academic Handbook

August 2005

Organization and Governance

BRIEF HISTORY OF THE UNIVERSITY

THE UNIVERSITY’S OBJECTIVES AND IDEALS

Chief among these is the faculty's contribution outside the classroom to the general well-being of society and its institutions. These serve to provide information and advance our understanding of the natural and human worlds and of man's role in nature and in society.

THE TRUSTEES OF INDIANA UNIVERSITY

As the list of duties and responsibilities shows, the board is a corporate body charged by the state's general assembly with a wide range of policy-making and decision-making powers that confer powers exercised by trustees. Other laws state that trustees may take certain actions only after approval by the Indiana State Commission on Higher Education.

FACULTY

REPRESENTATION AT INDIANA UNIVERSITY

The president of the university requests that the Board of Trustees receive direct input on topics to be discussed at the board meeting; or. The University Faculty Council recognizes that only those topics permitted by the Open Meetings Act may be discussed in executive sessions of the Board of Directors meetings.

ADMINISTRATIVE

The Faculty Representative- . may be one or both of the Associate Secretaries of the University Faculty Council, or another Faculty member so designated.). Our hope is that formal representation will serve as a basis for extensive informal, as well as formal, discussions between members of the Board of Trustees and the Faculty.

ORGANIZATION OF THE UNIVERSITY

The Board should be aware of the Faculty's position on such issues that may be of direct interest to the Faculty. The University Faculty Council, its Agenda Committee, or the Co-Secretaries of the University Faculty Council identify matters that may require discussion during executive session (subject to the consent of the Board of Trustees).

Indiana University

Some of the professional and graduate programs on the two largest campuses—Bloomington and Indianapolis—are being administratively consolidated in an effort to maximize program efficiency. The offices of the chancellors for Bloomington (IUB) and for Indianapolis (IUPUI) have responsibility for (1) administering those programs and activities unique to their respective campuses, (2) assuming primary administrative direction for those programs and activities that are carried out on both campuses but, because of their nature, are best administered by only one chancellor's office, and (3) assume the primary administrative direction for those programs and activities that are common to several or all campuses of the University, but which because of their nature, are best administered by only one chancellor's office; e.g. the School of Public and Environmental Affairs through IUPUI or the University Libraries through IUB.

Office of the President

RESOLVED, that the Council hereby delegates the authority of the Council to the President, as. FURTHER RESOLVED that this resolution may be amended from time to time by the Board of Directors.

Search and Screen Procedures for Administrators

Administrative officers holding positions directly related to teaching/research at the University will be selected through a formal process called search and vetting. It will also provide adequate staffing and financial support for the activities of the search and verification committee.

Review Procedures for Administrators

The appointing officer and the Secretary/Co-Secretaries of the University Faculty Council will convene the Review Committees. The Appointing Officer will report to the Review Committee, discussing the actions to be taken as a result of the Committee's findings and recommendations.

ORGANIZATION OF THE FACULTY

Constitution of the Indiana University Faculty

Voting Faculty Membership
Certification of the Faculty
Legislative Authority The faculty has legislative authority to
Consultation of the Faculty
Exercise of Faculty Authority
President’s State of the University Report
Meetings of the Faculty Meetings of the faculty may be called
Notice of Meetings Except in the case of an emergency
Quorum
Resolutions of Faculty Meetings
Record of Meetings The Secretary shall prepare in triplicate
Election of Members A. Elected members of the University
Term of Office A. The term of office of elected
Officers

AGENDA COMMITTEE The composition of the University
CO-SECRETARIES
PRESIDING OFFICER The President of the University
PARLIAMENTARIAN The Agenda Committee shall

Regular Meetings The University Faculty Council shall
Bylaws
Amendment Procedure A. Amendments to the Constitution of

The secretary and deputy of the University Faculty Council will hold the respective offices for the faculty. Such representatives of the governing institutions of the school faculty, such as the bylaws of the University Faculty Council, may appoint.

Bylaws of the University Faculty Council

The result of the election will be announced at the Council's meeting in April. Each committee must have at least two members who are members of the council.

University Faculty Committees

Chairs are encouraged to forward UFC Board records and files to their successors at the conclusion of the Council year and/or offer them to the University Archives at the appropriate time.

Faculty Boards of Review

Minimum Standards for Uniform Hearing Procedures

The document establishing a Faculty Review Board includes a provision regarding the filling of vacancies on the board. A Faculty Assessment Council draws up written advice on complaints and provides a copy of it to both parties within a reasonable period after the end of the hearing.

Allocation of Faculty Governance Jurisdiction

Guidelines for Academic Calendar

The University Commencement Committee will coordinate the dates for commencement ceremonies so that the President and other key officials will be able to attend these ceremonies on each campus. In order to facilitate the coordination of calendars within the Indiana University system, the calendar committee for a particular campus will inform and consult the University Calendar Committee and obtain its approval of any exceptions to these guidelines before recommending a calendar. to his Faculty Board (or equivalent approval body).

Trustees’ Resolution Regarding Martin Luther

PROCEDURES FOR PROGRAM REVIEWS

UNIVERSITY ARCHIVES Preservation of University

When materials are provided to the University Archives, the donor or depositor must understand that the archivist has the exclusive right to dispose of materials that are not of an appropriate historical nature. In addition, members of the University community are encouraged to leave their private documents and data with the University.

HONORARY DEGREES Criteria

All nominations are referred to the Honorary Degrees Committee, whose recommendations are forwarded by the chair to the University Faculty Council. After approval by the University Faculty Council, the nominations are forwarded to the President of the University for submission to the Board of Trustees for formal action.

Procedures

Honorary degrees are not normally awarded to candidates for political office or to elected officials currently in office, or to faculty, staff or administrators currently serving. The honorary degree cannot be awarded in absentia; but if an approved candidate cannot be present at the convocation for which the degree was offered, the nomination for the degree shall be reviewed annually by the Honorary Degree Committee.

Informational Statement

The Academic Appointee and the

ACADEMIC RIGHTS, RESPONSIBILITIES, AND

Policy on Academic Freedom

Code of Academic Ethics

RIGHTS AND RESPONSIBILITIES

Actions by professors and students that harm this atmosphere undermine professionalism and hinder the fulfillment of the university's educational mission. Every academic person reserves the right to criticize the regulations and policies of the University and to try to correct them by appropriate means.

ENFORCEMENT PROCEDURES I. Initiation of Complaints

Authority of the Faculty

ACADEMIC APPOINTMENTS

General Provisions

EXPLANATION AND NOTE: Participation in faculty management at university level is governed by the Constitution of the University Faculty. Furthermore, with the approval of the campus academic officer, a unit may use a title that meets the special needs of the unit as long as the appointment classification is made clear.

Classification of Academic Appointments

COMMENT: Visiting and adjunct appointees do not have the kind of relationship with the University and its programs that justifies voting participation in faculty governance. That is, the appointment is "assistant" ("assistant") with the career of the appointee as well as with the faculty of the unit.

Emeritus

Those with supplementary employment fall within three groups: people whose main employment is outside the university; those whose main employment is within the University in positions for which teaching is not an appropriate responsibility. Honorary appointments are given to those who are not employed within the University and who fulfill the mission of the University in a manner that justifies recognition of an honorary title.

Appointment to Graduate School Faculty

In addition, graduate faculty status with or without approval as chair of Ph.D. dissertation committees may be awarded by the Dean of Graduate Studies upon successful petition by the faculty member's head of unit. Graduate faculty status may be revoked for egregious conduct or academic misconduct by the Dean of Graduate Studies, upon recommendation of the Graduate School Council.

Student Academic Appointments

Non-tenure-track faculty or other appointees (such as researchers) may also be appointed to graduate faculty status for a term not exceeding their employment contract. the nominating department sends a short note and a copy of the faculty member's vita. The Head of Education or Chair notifies the Dean of Graduate Studies of the selection of faculty for this status.

Additional Academic Appointments

Students hold positions as research assistants, as graduate assistants, as undergraduate assistants and as faculty assistants.

POLICIES GOVERNING ACADEMIC

APPOINTMENTS Tenure Policies

The specific procedures normally used in the department, school, program, department, or library unit of the university in which the faculty member or librarian is appointed must be clearly defined. The initiative must be filed within a reasonable time. deadline after the professor or librarian receives a written statement of the reasons for non-election.

Promotion Policies

A librarian who responds to the demands of the profession must contribute through professional development, research and/or creativity. Fulfilling these obligations enhances the librarian's value as a member of the university and library community.

Regulation of Clinical and Lecturer Appointments

Initial clinical appointments should be at the appropriate level for the individual's experience and achievements. University, campus, school, and departmental faculty salary policies will apply to faculty.

Regulation of Research Appointments

Postdoctoral fellows are eligible to apply for a position in one of the research ranks under certain conditions after satisfactory completion of the postdoctoral conditions. The qualifications for each of the three research lines roughly correspond to those set in the research area for members of the faculty.

Principles and Practices Regarding Associate Faculty

These appointees spend only part of their time on the tasks of scientific researchers. RESEARCH ASSOCIATES AND POSTDOCTORAL FELLOWS The title of Research Associate is limited to those research personnel who are not qualified for a research rank, but whose position requires full-time research under the supervision of a faculty member or someone holding a research rank.

Recognition of Outstanding Achievement

The university president or trustees may initiate recommendations for custodial professors. Trustee professors also perform special duties as determined by the university president or trustees.

Review Policies

The IU Foundation will present the one or two recipients of this annual award with $1,000 and a certificate during the Founders Day ceremony. Specify outcome criteria for assessing the effectiveness of the policy at the time of policy implementation.

General Policies

Individuals who have complaints about the University's compliance with specific provisions of the ADA should contact the Affirmative Action Officer. Concerns about compliance with the Guidelines should be brought to the attention of the Campus Affirmative Action Officer.

Appointment Dates

VACATIONS, LEAVES, AND SEPARATION

Vacation Policy for Twelve- Month Academic Staff

Vacation Policy Amendment

Sabbatical Leaves Program

The sabbatical leave amounts to one semester at full salary or one year at half salary. A leave program was established for librarians to be administered as part of the faculty sabbatical leave program.

Leave Without Pay

For a faculty member who takes one semester of sabbatical leave with full pay, the University will pay the full pension plan contribution for that semester. IU Pension Plan Contributions It is the University's policy not to pay pension plan contributions while the appointee is on leave without pay.

Other Leaves and Absences (See also FMLA, Appendix B)

During partially paid leave, the appointee shall be paid an amount not exceeding two-thirds of his salary. A university academic appointed to jury duty shall be permitted a leave of absence with pay for the duration of the jury duty.

Permanent Separation

Upon receipt of notice of termination, a faculty member or librarian must be given an opportunity for a hearing. A statement with reasonable particularity of the proposed reasons for dismissal will be available in accordance with the provisions of the Faculty Constitution.

CONDITIONS OF WORK Annual Reports

No faculty member or librarian may be dismissed unless reasonable efforts have been made in private conferences between the faculty member and the appropriate administrative officials to resolve questions of suitability or stated financial necessity. A faculty member or librarian shall be suspended during dismissal proceedings only if immediate harm to himself, herself, or others is threatened by continuation.

Oversight and Support Of Associate Instructors and

If no resolution is reached, the faculty member or librarian to be dismissed shall be notified in writing of the dismissal by the Vice President or Chancellor one year prior to the date on which the dismissal becomes effective, except as a faculty member or librarian is deemed guilty. for serious personal misconduct may be dismissed with a shorter notice period, but not with less than ten days' notice. The office designated by a Chancellor to oversee the Associate Instructors shall, in coordination with the appropriate Faculty Council committee(s), ensure that all Associate Instructors are appropriately trained, supervised, and evaluated .

Policy Governing Access to and Maintenance of Academic

DEFINITIONS AND PRINCIPLES
PUBLIC ACCESS TO ACADEMIC EMPLOYEE
ACCESS TO ACADEMIC EMPLOYEE RECORDS BY
ACCESS TO PERSONNEL FILE BY THE ACADEMIC EMPLOYEE
MAINTENANCE OF RECORDS OF ACADEMIC EMPLOYEES

The records of the employee must be made available for inspection as soon as possible, but no later than within five working days after receiving the request. The employee received a copy of the entire subject prior to filing the subject in the file.

Salary Policy

The office employee in charge of the record must notify the academic employee whose record is in question of the receipt of unsolicited communication. The content of such communications and the names of their authors will not be given to the employee if such actions, in the judgment of the responsible administrator, could endanger a student's academic or professional career, unless the information is to be used becomes a basis of formal action against the employee.

Policy on Financial Conflicts of Interest in Research

Disclosure is made to an official designated in accordance with applicable conflict of interest policies and procedures. Disclosure shall be made to an officer designated under applicable conflict of interest procedures.

Interim University Policy on Conflicts of Commitment

Those local policies and procedures must be consistent with this policy, including the requirement that full professors be allowed one day each week to engage in professional activities outside of the university, and that compliance with this or other policies regarding conflicts of obligations is measured without reference to compensation. Each campus, school, or department within a school shall adopt policies and procedures for the implementation of these policies and determine the university responsibilities of its tenured academics, taking into account the norms and expectations of the respective disciplines and professions.

Outside Activities and Extra Compensation

Enforcement of this Conflict of Commitment Policy is the ultimate responsibility of the President and Board of Trustees, who may delegate this responsibility to other University officials in accordance with these policies and procedures established by individual campuses, schools, or departments. Violations of this policy and its implementation procedures, including failure to comply with prescribed procedures for managing or resolving commitment conflicts, will be handled in accordance with applicable University policies and procedures.

Intellectual Property

The University will not assign title (eg ownership) to intellectual property without the permission of the creator/faculty member;. The Creator(s) must provide the University with sufficient information to determine the marketability of the applicable intellectual property.

Policy on Research

The School will, where practicable, seek the advice of the University Research Policy Committee before approving any exception to the terms of this Policy. This Policy will become effective immediately upon adoption by the Board of Directors.

Integrity and Guidelines for Establishing Procedures for

The person against whom an allegation of research misconduct is made or the person whose actions are the subject of the investigation or investigation. If they comment on this report, their comments will be made part of the record.

Policy on Fair Use of Copyrighted Works for

To make diligent efforts to restore the reputations of individuals alleged to have committed research misconduct when allegations are not substantiated, and also to make diligent efforts to protect the positions and reputations of those who timely believe, make allegations, or cooperate in a study or investigation.

Policy on Use of the Name And Trademarks of Indiana

ARTI is responsible for documenting and communicating these standards throughout the university and all campuses.

Policy on the Use of Human Subjects In Experimentation

Policy on Animal Use and Care

For this reason, as well as for the sake of humanity, it is the policy of Indiana University that animals required for teaching and research be housed, cared for and used in accordance with the highest standards of comfort and cleanliness as required by regulations and guidelines of the Animal Welfare Act, the Norwegian Institute of Health and the Danish Health Authority. Decisions regarding the implementation of Indiana University's policy on the use and care of animals are the responsibility of the president or his designee.

Policy on Contacts with Federal and State Elected

Appearances on behalf of the University before federal or state or local bodies must receive prior approval from the Vice President for Public Affairs and Government Relations or the Vice President for Research. Therefore, the distribution of materials to officials must be cleared with the Vice President for Public Affairs and Government Relations and/or the Vice President for Research.

Political Activities of Academic Personnel

After an individual makes contacts or visits with federal, state, or local officials on behalf of Indiana University, a report on the outcome must be made to the vice president for public affairs and government relations.

Travel

BENEFITS

Insurance

By law, the University and the employee share equally in paying the Federal Income Contribution Act (FICA) tax on wages and salaries. The Federal Social Security Act requires the extension of the Indiana Employment Security Act to University employees who are not primarily students.

Retirement Programs

7,800 of base salary (not including salary for summer hires or supplemental pay) plus 15% of the balance, not to exceed IRS limits. The plan is a combination of fixed contribution from the employee (3% of earnings, paid by the University) for the generation of a retirement annuity plus a retirement benefit provided by the State, with the University making a contribution to the State Fund of 8.5 makes. % of earnings.

Long-Term Disability Income

AND PLAN 12 PARTICIPANTS

In the following circumstances: The complete and irreversible loss of the sight of both eyes, or of the ability to speak, or of the use of both. Basic salary means the accrued compensation over 10 months or 12 months as recorded in the annual budget and in the salary or appointment letters to the employee.

Voluntary Long-Term Disability Plan

For the first five years from the date on which benefits first become payable if and while such employee is totally unable to engage in the regular occupation or profession, he would be expected by the University to attend in the absence of disability his and assuming it will continue. employment in the position occupied at the time of disability. After the first five years in any period of continuous disability if and while such employee is wholly unable to engage in any reasonably gainful occupation for which the employee is qualified by education, training or experience, having regard to according to the nature of the employee's occupation at the time the disability began and the employee's previous average earnings.

Tax Saver Benefit Plan

After meeting the waiting period for the chosen plan, the disability benefit to be paid is 60 percent of the budgeted salary.

Tax Deferred Annuity Plans

Pre-Tax Commuting Expense Plan

Option to pay fees directly to Parking Operations with after-tax funds Pre-tax mass transit expenses (effective January 1, 2000). These pre-tax benefits do not affect other University benefits such as a retirement and life insurance, except that maximum employee contributions to TDA plan may be slightly reduced.

Fee Courtesy

Admissions and Instructional Policies

UNDERGRADUATE ADMISSIONS POLICY

Freshman Students

Transfer Students

Principles and Procedures for Undergraduate Intercampus

When specified procedures do not clearly apply to individual cases, decisions must be based on the student's best educational interests; Exceptions allowed in individual cases do not constitute precedents.

COURSE EQUIVALENCIES AND DEGREE REQUIREMENTS

The review should be carried out by the relevant degree-awarding unit, and a substantive explanation of any negative decision should be recorded. The degree-granting school must honor waivers granted to students prior to transfer.

Transfer of Credit from Two- Year Institutions

The ICT student is responsible for meeting any major field-specific requirements as determined by the degree-granting unit at the host campus; Departmental and school residency requirements may require the completion of additional hours beyond the normal minimum requirements.

Student Athletes

INTERCOLLEGIATE ATHLETICS PROGRAMS

Mission and Goals
Principles of Authority and Responsibility
Campus Athletics Committees
Athletics Coordinating Council

The chairman of the campus athletics committee shall be a faculty member designated by the Chancellor (or President at Bloomington) in consultation with the campus faculty council. Participate in the evaluation of the campus Athletics Director (University Athletics Director for the Bloomington committee) and the selection of the Athletics Director;.

STUDENT AFFIRMATIVE ACTION POLICY

Serves to ensure consistency of norms and principles for NCAA Division I athletics programs at Indiana University;. Convenes at least annually a meeting of the heads of athletic programs and campus athletic committees from all campuses for the purpose of communication and mutual understanding.

Students with Disabilities

Veterans

Religion

Sexual Harassment

ROTC

STUDENT RIGHTS, RESPONSIBILITIES, AND

GRADES AND GRADING POLICY

Academic Distinction

Honors

Grading System

The application of the FX policy is the responsibility of the school or department that certifies the student's compliance with degree requirements. The grade P (Pass) is a grading option that a student may choose with the approval of the student's dean, according to the procedure established by the school or department.

Implementation Procedures

A grade of S may be awarded only for special courses so approved; S and F are the only grades that can be awarded to an enrollee in such a course. The instructor may not record a grade of W unless the student has officially withdrawn from the course.

Incompletes

In this case, the student must have the opportunity to withdraw from the course.

Grades for Credit Earned by Examination

Grades Given Upon

Withdrawal From Courses- Undergraduates Only

Grade-Point Average

Midterm Class Reports

Grade Reports

Discussion of Grading Policy

Additional Information on Instructional Policies

CHEATING AND PLAGIARISM

General Principles and Policy

Cheating

Plagiarism

Policy on Student Academic and Personal Misconduct

Policy on Faculty Misconduct

STUDENT RECORDS

Academic Support and Services

OFFICE OF THE VICE PRESIDENT FOR

Internal Funding Opportunities

Research Centers, Institutes and Museums

Research & Creative Activity

University Graduate School

TECHNOLOGY TRANSFER The Department of Technology Transfer provides a range of services to assist university inventors, including the "Guide for the University Inventor", available on request, which explains the university's technology transfer process and its patent policy.

University-wide Economic Development Activities

UNIVERSITY FACULTY COUNCIL RESEARCH

INDIANA UNIVERSITY FOUNDATION

OFFICE OF

INTERNATIONAL PROGRAMS

The OIP is administered by the Dean of International Programs, who reports directly to the President of Indiana University. The systemic advisory body for OIP is the President's Council on International Programs (PCIP), authorized by the President and convened once a year by the Dean.

Administrative Structure

The dean is consulted on employment and review cases involving faculties whose research and teaching have a primary international focus. In addition to the above entities, OIP oversees another international entity, the Center for the Study of Global Change, which receives funding as a U.S.

International Agreements

This office, located on the Indianapolis campus, provides a full range of support services for international students, faculty and visiting scholars, develops and coordinates study abroad programs, promotes collaborative projects and exchanges with overseas partners, and oversees all areas. related to international activities on that campus. The goal of the center's programming activities is to inject a global perspective into undergraduate and graduate teaching, research, and outreach programming that spans all academic disciplines and world regions.

International Faculty Exchange Programs

Participation in International Consortia

Grant Opportunities from the OIP

Opportunities for Libraries and Librarians supports librarians from any campus for projects and activities aimed at library development of international collections. The International Visitors Fund provides partial funding to bring educators and consultants to any campus for international, cross-cultural themes.

INSTRUCTIONAL SUPPORT SERVICES

Outreach grants strengthen the international efforts of area studies centers, departments, and professional schools across all universities; The Ryan Award for Outstanding Contributions to International Programs and Studies recognizes an individual faculty member from any campus who has made an outstanding contribution to international programs at the university.

Instructional Media Library

Enhancement Grants encourage non-Bloomington scholars to gain new international expertise through professional development or curriculum development or the development of international collaborative projects. Interprogram Grants support collaboration between area study centers, departments or professional schools on comparative or transversal international projects.

Media Reference Services

International Exchange Fellowships grants encourage the expansion of exchange partnerships between IU and foreign institutions of higher education, over a two-year period, and strengthen teaching and research capabilities among faculty on all IU campuses;

RADIO AND TELEVISION SERVICES—WTIU & WFIU

UNIVERSITY INFORMATION

TECHNOLOGY SERVICES (UITS)

The four divisions of UITS work together to support the IU in the use of information technology. UITS reports to the Office of the Vice President for Information Technology (OVPIT), which provides leadership for the ongoing development of information technology at the University.

UNIVERSITY LIBRARIES

The Lilly Library on the Bloomington campus houses the rare books, manuscripts and special collections of the IU Libraries. Faculty members can participate in instructional workshops, plan library and information use instruction for their classes, seek personal research consultation, and suggest materials for purchase by the IU Libraries.

GOVERNMENT RELATIONS

These databases include: the IU Libraries Online Catalog, which describes library materials throughout the country;. other state, national, and world library catalogs; indexes to journal and newspaper articles; and databases containing full-text articles from many core journals and newspapers. Among the Bloomington campus libraries, the William and Gayle Cook Music Library supports the IU School of Music, distributes high-quality digital audio, and contributes to the IU Digital Library Program, a collaboration among several university units that makes unique collections available via the Internet.

UNIVERSITY RELATIONS (VPUR)

The state relations team also works closely with other universities and higher education groups in Indiana. Hoosiers for Higher Education (www.gov.indiana.edu/hhe/ . index.shtml): engages alumni, students, faculty, staff, parents and friends of Indiana University to make a case that connects the importance of higher education and Indiana's future and support IU's needs and priorities.

Office of University Marketing

Indiana Commission on Higher Education, the State Budget Agency, and other relevant units of state government.

Office of Creative Services

Until a new website is built, staff, work process and work samples can be viewed on the sites of the units that were combined to form the new office: www.indiana.edu/. These pages also provide links to IU logos, style guides, writing aids, glossaries, identity manuals, and workshops offered to IU faculty and staff.

Office of University Communications

OTHER SERVICES

Student Financial Assistance

University Press

University Printing Services

Indiana University Conferences

Credit Unions

Appendix A

BENEFIT SUMMARY TABLES FOR ACADEMIC APPOINTEES (Effective Fall 2001)

Academic Instructional*

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Academic Instructional (Continued)*

Academic Non-Instructional*

Academic Non-Instructional (Continued)*