Alfred University Librarians Meeting
03/31/2021
Online via Zoom, 2:00-3:30 pm
Attending: Kevin Adams, Ellen Bahr, Samantha Dannick, John Hosford, Laurie Lounsberry Meehan, Mechele Romanchock, Brian Sullivan
Approval of Minutes
Minutes of the March 17, 2021 meeting were approved.
Discussion Topics Promotion and Tenure
Discussion of updating the language of the promotion and tenure guidance regarding submitting dossiers in PDF format and/or via Canvas. Dossier, regardless of format, needs to be easily sharable and all documents submitted need to be self-contained and collected together. Brian will circulate proposed change to language to clarify how the dossiers can be submitted in keeping with how they need to be used and accessed by the committee.
Filling Promotion and Tenure Committee Vacancies
Vacancies to fill include, College of Liberal Arts and Sciences and/or College of Business for a 3-year term and School of Art and Design for a 1-year sabbatical replacement. Librarians are asked to send nominations to Ellen. A list of tenured faculty from which to draw nominations was shared.
Promotion and Tenure Committee
Discussion of filling the Promotion and Tenure Committee chair vacancy for next year. Discussion of where Performing Arts fit into our Promotion and Tenure Committee representation. Having one member from College of Liberal Arts and Sciences/College of Business and one member from School of Art and
Design/School of Engineering is the customary process, but bylaws do not specify. Discussion of whether faculty representation on the Promotion and Tenure Committee need to come specifically from the College of Ceramics, or is representation from any of the programs the libraries support. Such as a representative from the private side component of the School of Engineering vs. College of Ceramics Engineering Faculty member?
Faculty Senator
Vote on Faculty Senator for Fall 2021. This role must be occupied by a tenured Faculty Librarian. Laurie was elected for the next 3-year term with Ellen as alternate. As alternate, Ellen will serve during Laurie’s Fall 2021 semester sabbatical.
Kanopy
Discussion of limiting approval of Kanopy requests to those initiated by faculty for use in courses, starting in Fall 2021. Identified need for increased messaging to faculty regarding, cost, intended use of Kanopy as a classroom resource as opposed to a tool for individual research (comes with public performance rights). A description of the Kanopy policy could be added to accompany the link to Kanopy through the A-Z database list.
Strategic Planning
Discussion of proposed goal language for the AU Libraries’ strategic plan. Feedback and notes from team discussions should be sent to Brian for incorporation.
Dean/Director Updates
Mechele shared updates on preliminary planning for summer and fall semesters. Brian will send his updates via email.
Next Meeting: 4/21/21 @ 2:00-3:30, Virtual; Secretary – Sam
