Alfred University Librarians Meeting
2017-01-18, 10:00am Herrick Panel Room
Attending: Stephen Crandall, John Hosford, Eva Sclippa, Mark Smith, Brian Sullivan, Trevor Riley, Ellen Bahr, Laurie McFadden, Mechelle Romanchock
Guests: Brett Arno Excused: NA
Secretary: Trevor Riley
1. Library Websites (Ellen, Trevor, Brett)
a. Ongoing security problems with our existing sites – sites have been hacked a number of times.
b. The development of a new AU website – what type of access will we have, functionality, etc.?
c. Other options for managing our websites, such as LibGuides.
d. Whether merging our websites is something we should consider
Interested in hearing thoughts from the group. Mark is open to different solutions, even the possibility of the merged site. Since web functionalities have advanced, it could be possible. LibGuides is also possible. Provost said that the web developer has been selected and they are moving forward. He also mentioned that the site should be able to respond to different needs.
The web team would like to know more about what is happening. Steve will bring this up with the provost and get back with us. It would also be good to have the libraries involved on the team in some way if possible. Having a library member on the team will be important in order to keep the libraries informed.
ITS should understand the big picture and what issues are happening (hacking) on our sites. We frequently experience long delays in receiving responses to large problems logged in their ticketing system. The ticket system is flawed and we often have to wait long periods of time. Since we have moved services away from ITS we have less contact with them. The systems team has thought of inviting an ITS person to our meetings in the future.
2. Executive Council meeting review (Steve) a. Compensation memo
b. Sanctuary campus discussion c. Shelter in place policies d. Enrollment activities
3. Deans Council review(Steve)
a. Title 9 process – encouraging faculty involvement b. Web site company has been selected
i) Campus will be asked for input c. RFP for branding AU
d. Middle States April 1st deadline for report update
e. ITS will be working on clearing the programing tickets with a big push f. LAS Dean announcement coming soon
g. Strategic plan updates
h. Engineering dean search has candidates and is moving along i. Suggestions on MLK day
j. NY State tuition – Cuomo – participating in conversation k. SoAD Dean search moving along
4. Merging library services (Steve)
a. In the area of staffing both libraries have experts that know the system well b. Would it make sense to merge the catalog into one?
i. Discussion, more discussion should be had ii. Mark can have Shannon Pritting talk with us
iii. Any merging of our ILS systems would need to happen in conjunction with the move to the new LMS, but we should begin planning and discussions now, including streamlining policies and procedures between the two libraries. If we want to ex[[lore merging sooner, we should reach out to OLIS for input and advice.
5. Jean B. Lang Collection (Laurie)
a. History collection from Hinkle – moved to Herrick/University Archives b. Deeded property to AU
