All lecturers, especially graduates of the International Business study program, who taught during the lecture. The practical work program is one of the compulsory subjects to be taken by the students of the Department of Business Administration, International Business Administration Study Program of Bengkalis State Polytechnic. Based on the above, the author, as a student of the International Business Administration study program, decided to do an internship at PT.
Purpose of the Apprenticeship
Kharisma Pemasaran Bersama Unit Dumai Joint Marketing Unit is to increase knowledge and experience in state-owned companies. Kharisma Pemasaran Bersama Unit Dumai during the apprenticeship, the writer is placed in the general field and the operational admin field. Practical work can strengthen cooperation and socialization between State Polytechnic of Bengkalis with PT Kharisma Pemasaran Bersama Nusantara Unit Dumai.
Company Profile
The business segment developed by the company is in palm oil distribution services in the storage tank system. SAN by KPBN is based on strategic direction in the company's 2020-2024 long-term plan PTPN Group to restructure subsidiaries. The company logo has its own meaning for the company and has its own characteristics.
Vision and Mission
Kind of Business
Coordinates the performance of the duties of the members of the board of directors and supervises in general. Together with other members of the board of directors of the company inside and outside the company outside the court. He exercises the powers of the director in managing the affairs of the company, as determined by the resolution of this board of directors.
Document Used for Activity
Crude palm oil (CPO) trucks that have been weighed and passed laboratory tests are then unloaded by suction using a pumping machine and then inserted into the storage tank according to the pipe leading to the storage tank. Is a description of the transfer/shipping activity, which includes: the time of inspection of the commodity/Crude Palm Oil (CPO) before it begins to be moved or shipped, the start time of the transfer/pumping and the time it ends pumping. Document containing the results of the tank car inspection, which includes information about the transport carried, quality inspection, times of entry and exit.
Job Description
Giving the letter number is an activity that the author does when carrying out practical work in the Administration subdirectorate. This week the author is Self-Introduction to all PT KPBN and shows the existing facilities and infrastructure in the company. This week the author is asked to write a proof of payment for renting a house from PT KPBN and then look for the name of the employee who will pay the rent, provide the final documents to the general manager and schedule incoming mail.
This week, the author arranges outgoing mail according to subject matter, which will be addressed to other companies. This week, the author should write the names of employees and photocopies of family IDs to meet rent payment requirements. This week the author Briefing of work procedures in Operation Admin Field and Record daily CPO (Crude Palm Oil).
This week is the author recording CPO, the first thing to do is separate the SPB according to the blue and red PTPN 3 and PTPN 5 books. This week for checking SPB, the author has to make sure that the records in the book are the same as what was entered on the computer, this is done by the employee at the place. This week, the author records daily CPO receipts (Crude Palm Oil) by the name of the PKS, calculates total CPO receipts for each PKS (Palm Oil Company), files mail receipts of goods in Ordner, puts the report sheet in the filing cabinet, and Healthy activities.
This week the author who records the daily CPO is done every day, the need to check the SPB is to ensure that the data in the book is the same as what is entered into the computer, it is done by the employee on site.
Systems and Procedures
Before the letter is numbered, the author must fill in the date and place of the event on the letter that has a letter in the letter number book, after which the author assigns a number to the letter. In this activity the author is given a sheet of original documents to be photocopied with a number of 200 copies, sometimes very few. After completing the registration in the agenda book, the author then notes on the invoice with the format: invoice number, received from, number of money and for payment.
In this activity, the writer is asked to first see the names of the employees who want to take vacation by looking at the remaining vacation in each employee folder. After that, the writer summarizes the names of all the names of employees who want to take leave by recording in each of these folders, after the recording is finished, the documents are filed back in the folder. In the activities of archiving letters and documents, the author requested the head of the administrative sub-directorate to archive the letter and documents together with their disposition papers by period the date of the letter and document.
The first thing the author does to file letters and documents by period, ie. authors sort the date of letters and documents from the earliest date the letter and document were made, and after the letters and documents are finished, the letters and document are sorted and stored in the orderer, then the orderer is placed in the filing cabinet. If the copier is already turned on, the author arranges the desired paper size, whether it is A4 or F4 in the Paper Selection button. However, in its implementation, there are several obstacles that the author experiences in connection with the completion of the work.
For office stationery, the author immediately asked the author's mentor regarding the lack of stationery.
Conclusion
Paying attention to administrative completion, such as an internship application letter from the campus, complying with company regulations and ensuring that the field covered in the internship is consistent with the field covered during the lecture. Carefully perform assigned tasks so that unwanted or fatal errors do not occur and communicate and build good relationships with employees to facilitate the practice implementation process. Practitioners are able to understand mandated duties and responsibilities and pay attention to good behavior and ethics while in the practice environment.
Cooperation, socialization with companies and the development of computer business learning such as the use of Microsoft Excel, Microsoft Word and English learning should be strengthened so that students can more easily understand English terms in computers and applications. Expanding the cooperation network in terms of accepting student internships with several institutions related to the field of Provide internship students with knowledge of morals and ethics at work so that during the internship period they will bring good name to the campus and the study program.
When accepting students who perform practical work, at PT Kharisma Pemasaran Bersama Nusantara Unit Dumai must provide a special place, where later this department can coordinate and guide and provide knowledge to students who perform practical work. Give confidence to the practitioner to help with the work, and give criticism or instructions to interns. The students are given assignments according to the main subjects taken and in accordance with the practical courses and with the expertise they possess, even if the work given is different, but still has something to do with the main subjects.
The apprenticeship supervisors are more voluntary and willing to share some of their knowledge with the interns to increase their knowledge of practice in the world of work and the company.
Application letter for practical work
Self-introduction of all PT KPBN and show the existing facilities and infrastructure in the company. After conducting a job briefing, the students are asked to write a proof of payment for renting a house from PT KPBN and then look for the name of the employee who will pay the final rent, provide documents to the general manager and schedule incoming mail. Sometimes he copies 100-200 sheets for each part of the field in the company.
A memo or memorandum is a type of letter that contains information or orders in written form. Sometimes there is information in a memo that can be received more efficiently and accurately than verbal communication. A leave letter is a letter that is written as a form of notification or request for permission to the company to be granted a leave of absence from work so that the employee can create a good impression about the company.
The Intercompany Cooperation Agreement contains a description of the terms and conditions of the cooperation relationship between the parties, the responsibilities of each party, as well as prohibitions for the parties during the cooperation. This letter is written to get help in the form of Eid al-Fitr Aid before the Eid al-Fitr holiday. Crude palm oil, also known as CPO, is a reddish-colored crude palm oil obtained by extracting or pressing the flesh of palm fruits.
After recording the relevant CPO receipts, the goods receipt is stored in the filing cabinet to be checked again by the admin staff to be re-entered into the computer. The need to check the SPB is to ensure that the records in the book are the same as what is entered on the computer, this is done by the employee on site. Indeed, daily record retrieval is done every morning in the operational staff room to see the final report on the number of incoming CPO units.
