TATA KELOLA TI | KS141317
FINAL PROJECT TASKS
WEEK-10: PROJECT INITIATION
Anisah Herdiyanti A. Holil Noor Ali
Semester Genap 2016-2017 JURUSAN SISTEM INFORMASI
INSTITUT TEKNOLOGI SEPULUH NOPEMBER
FINAL PROJECT TASKS
Capaian Pembelajaran Mata Kuliah yang didukung
: [LO04] Mampu merancang Tata Kelola TI berdasarkan best practice
Sub Capaian Pembelajaran Mata Kuliah yang didukung
[SLO05] Menentukan langkah penyusunan dokumen Tata Kelola TI
[SLO06] Menemukan template dokumen Tata Kelola TI
[SLO07] Menyusun dokumen Tata Kelola TI
[SLO08] Membangun dokumen Tata Kelola TI Perusahaan
Sumber Belajar : References on Last Year Project : WBS & Job Desc, uploaded via share.its.ac.id
References on Last Year Project : ITG Documentation, uploaded via share.its.ac.id
COBIT 5 Enabling Process. ISACA
Project Descriptions
▪ Purposes: to implement the concept of IT Governance
▪ Goals: to ensure quality of IT Governance
▪ Deliverables: Final report (business report, A4 page format); contents including:
(i) executive summary; (ii) introduction; (iii) controls’ mapping; (iv) document map; (v) ITG documentations (acuan/rumusan kebijakan, pedoman & panduan, prosedur, formulir)
Project Tasks
Your overall TASKS in the project include:
1) Understanding the scope of the project
In order to understand the scope of the project, you are obliged to:
• Open and read (carefully) COBIT 5 Enabling process, i.e. domain, IT process (process descriptions, process goals and metrics), and key management practice – KMP and the related activities) assigned to your group.
Links for group members:
o TKTI A: intip.in/KelompokTKTIA o TKTI C: slepet.id/kelompoktkti o TKTI D: https://intip.in/TKTIDGroup/
• Review several references from last year projects, i.e. WBS, job description, ITG Documentations – via share.its.ac.id
2) Determining steps to execute the project, i.e. task/activities, allocated time and human resource; Developing a WBS plan thereon
✓ Submit your group’s WBS via OFFICE365 two days before next meeting!
✓ Submission format:
WBS_FINALPROJECT_ITPROCESS_CLASS_GROUPNO.JPG and e.g. WBS_FINALPROJECT_APO01_C_01.JPG
WBS_FINALPROJECT_ITPROCESS_CLASS_GROUPNO.MPP e.g. WBS_FINALPROJECT_APO01_C_01.MPP
3) Understanding the current condition of the case study
In order to get a clear picture of the current condition of the case study, you may:
• familiarize with the case study, e.g. read the description on the case study
• conduct a desk/field observation regarding the current condition of the case study, i.e.
organization vision and missions, organizational chart
4) Determining the needs of control based on scope
✓ Submit your group’s control mapping via OFFICE365 two days before next meeting!
✓ Submission format:
CONTROLMAPPING_FINALPROJECT_ITPROCESS_CLASS_GROUPNO.PDF e.g. CONTROLMAPPING_FINALPROJECT_APO01_C_01.PDF
5) Determining acuan/rumusan kebijakan based on the needs of control
✓ Submit your group’s acuan/rumusan kebijakan via OFFICE365 two days before next meeting!
✓ Submission format:
ACUANKEBIJAKAN_FINALPROJECT_ITPROCESS_CLASS_GROUPNO.PDF e.g. ACUANKEBIJAKAN_FINALPROJECT_APO01_C_01.PDF
6) Determining pedoman&panduan based on the needs of control
✓ Submit your group’s pedoman&panduan via OFFICE365 two days before next meeting!
✓ Submission format:
PEDOMAN&PANDUAN_FINALPROJECT_ITPROCESS_CLASS_GROUPNO.PDF e.g. PEDOMAN&PANDUAN_FINALPROJECT_APO01_C_01.PDF
7) Determining prosedur based on the needs of control
✓ Submit your group’s prosedur via OFFICE365 two days before next meeting!
✓ Submission format:
PROSEDUR_FINALPROJECT_ITPROCESS_CLASS_GROUPNO.PDF e.g. PROSEDUR_FINALPROJECT_APO01_C_01.PDF
8) Determining formulir based on the needs of control
✓ Submit your group’s formulir via OFFICE365 two days before next meeting!
✓ Submission format:
FORMULIR_FINALPROJECT_ITPROCESS_CLASS_GROUPNO.PDF e.g. FORMULIR_FINALPROJECT_APO01_C_01.PDF
9) Compiling all the documetation into a single file; Adding a section about job desc describing what task has been done by each member.
✓ Submit your group’s final project document via OFFICE365 one day before UAS day!
✓ Submission format:
FINALDOCUMENT_FINALPROJECT_ITPROCESS_CLASS_GROUPNO.DOC and e.g. FINALDOCUMENT_FINALPROJECT_APO01_C_01.DOC
FINALDOCUMENT_FINALPROJECT_ITPROCESS_CLASS_GROUPNO.PDF e.g. FINALDOCUMENT_FINALPROJECT_APO01_C_01.DOC
Project Timeline
Class C, D, A
Week 10 Week 11 Week 12 Week 13 Week 14 Week 15 Week 16 Task 1-2 Task 3-4 Task 5 Task 6 Task 7 Task 8 Task 9
(Final report) The final report shall be update per week according to its corresponding tasks. The submission is available via OFFICE365 before the weekly class begins.
Information on the case study
Deskripsi Singkat (diadaptasi dari kasus nyata)
Jurusan Sistem Informasi ITS direncanakan untuk berpindah lokasi di sekitar Gedung LPPM ITS (belakang Gedung Perpus). Pemindahan lokasi tersebut direncanakan mulai dilakukan secara bertahap selama 2 (dua) tahun, yaitu: 2018-2019. Jurusan telah membentuk tim persiapan pemindahan lokasi yang terdiri dari 9 (sembilan) orang. Dalam tahap inisiasi, tim diminta untuk memapping ruangan eksisting di Jurusan Sistem Informasi dengan ruangan di lokasi baru untuk mengetahui apakah alokasi ruangan telah mencukupi. Selanjutnya, tim diminta untuk membuat rencana anggaran yang dibutuhkan untuk perpindahan lokasi.
Gambar 1. Struktur Organisasi Jurusan Sistem Informasi ITS
Tabel 1. Struktur Tim Rencana Perpindahan Gedung
No Peran Jumlah Personil Tanggung Jawab
1. Project Manager (1 orang) 1 orang Memastikan perpindahan tepat waktu
Memastikan operasional jurusan tidak terganggu karena proses pindahan Memastikan konversi asset berjalan lancer
Memastikan biaya terkendali selama proses migrasi Mengalokasikan sumber daya selama proses migrasi
Meminta sumber daya kepada pihak yang berwenang selama proses migrasi Melakukan monitoring dan evaluasi terhadap setiap tahapan migrasi 2. Asisten Project Manager (1
orang)
1 orang Mengawasi operasional day-to-day Menyiapkan rapat
Menyiapkan dokumen selama proses migrasi Ka Studio (3)
No Peran Jumlah Personil Tanggung Jawab 3. Staf Jaringan (2 orang) 2 orang Mapping kebutuhan jaringan
Mapping kebutuhan studio/lab Mengambil primer di SI atau LPPM Membantu Project Manager / Ass. PM 4. Staf Kelistrikan 1 orang Mapping kebutuhan listrik
Mengambil primer di SI atau LPPM Membantu Project Manager / Ass. PM 5. Staf Inventaris Aset 4 orang Mapping asset di SI dan LPPM
Membantu Project Manager / Ass. PM
Denah lokasi baru (diadaptasi dari kasus nyata) Gedung LPPM Lantai 1
Gedung LPPM Lantai 2
Gedung LPPM Lantai 3
Gedung SIDI Lantai 1
Gedung SIDI Lantai 2
Laboraturium Lingkungan Lantai 1
Laboraturium Lingkungan Lantai 2
