SCOPE OF THE CERTIFICATION ASSESSMENT
Assessment Standard Used
Organisation Information
Type of Assessment
Locations of Mill and Plantation
Description of Area Statement
Planting Year and Cycles
Description of Mill and Supply Base
Estimate Tonnage of Certified Product
Other Certifications
Time Bound Plan
Sime Darby has achieved 34 management units in Malaysia and 24 management units in Indonesia that have been certified by RSPO. Total management unit in Sime Darby Plantation Sdn Bhd is 34 in Malaysia, 25 in Indonesia and 1 in Liberia. There was change of the Time-limited Plan under Sime Darby on 15 April 2016, because the Sime Darby postponed the other certification process.
There are still unresolved social issues from Serikat Petani KelapaSawit (SPKS) Sanggau, however improvement is in progress.
ASSESSMENT PROCESS
Assessment Team
Assessment Methodology, Assessment Process and Locations of Assessment
Observation and interview with the employee regarding the implementation of occupational health and safety, understanding of safe working, management of fossil fuel use. Observation and interview with the employee regarding the implementation of OHS, understanding safe working, smoke tightness tool, use of casing and fibers. Observation and interview regarding healthcare facility, clinical waste processing, medical assistant competency, first aid kit, accident file, medical check-up and recording of medical history.
Observation and interviews with employees related to waste management, training, provision of PPE and emergency response facilities.
Stakeholder Consultation and Stakeholders Contacted
Observation and interview with harvester and supervisor on recruitment of foreign workers, status of workers, worker rights, OSH implementation and implementation of CH policy. Observation and interview with fertilizer applicator on the recruitment, promotion, mutation, employee status, salary, OSH implementation and socialization of CH policy. Interview with pesticide operators on occupational safety and health implementation, employee status, basic salary, training, implementation of procedures and safe working procedures.
Interviews related to the issue of environmental pollution, land conflict issue, the CH contribution to society and the impact of corporate activities.
Determining Next Assessment
Interviews covered regulatory compliance, the issue of safety and CH contributions to the area.
ASSESSMENT FINDINGS
Summary of Assessment Report of the RSPO Certification
In the replanting area in Block 16B Main Division, it is known that CH has applied organic fertilization using EFB and also planting ground cover using Muccuna bracteata. Based on the document review of the area statement and interview with the management, it is known that CH does not extend the new land, which is why there has been no change in the soil type map listed in the Land map with a scale of 1:30,000. This is proven by field visits in the Main Department, it is known that all types of soil in CH are a mineral and there is no peat soil.
Based on the map, the entire area of CH is known to be flat and undulating. Based on field visits in the Main Division, it is known that all roads that passed through the auditor are still in a well-maintained condition and can be accessed for production transportation. In the Block 16B Main Division replanting area, CH is known to have applied organic fertilizer using EFB and also planted land cover using Muccuna bracteata.
CH has water management plan in the form of the Biodiversity/HCV Action Plan for FY2016/17 for the protection of the water catchment dam. Based on visit to Block 16B, it is known that CH is installing an owl barn with the aim of owl staying in the area and controlling the rat infestation. Based on field visits at Jabor Estate and Jabor Mill, it is known that the workers were provided the PPE in accordance with HIRAC and MSDS, for example in boiler room, it was known that workers were given PPE in the form of masks, helmets, earplugs, leather gloves (heat resistant), Safety boots.
In addition, each person responsible for the activities of the Estate is equipped with a first aid kit. Based on field visits to the mill, fiber is known and the shell is used as fuel for boilers. There are no complaints or disputes in the management of the property that have resulted from internal or external stakeholders.
There is no harassment or abuse in the workplace and reproductive rights are protected.
Summary of Assessment Report of Supply Chain Requirements
This person must be able to demonstrate awareness of the field procedures for implementing this standard. Jabor Mill has had a procedure for implementing the supply chain in the SOP for Sustainable Supply Chain and Traceability version 2 bulan March 2016. The procedure also explains the relevant officials and the responsibility in implementing the requirements ie.
The site must have documented procedures for receiving and processing certified and non-certified FFBs. The site must verify and document the amount of certified and non-certified FFBs received. The facility must immediately inform CB if there is an expected overproduction of certified tonnage.
The results of interviews with representatives of the management unit indicate that the management unit has understood the procedures for providing information in case of overproduction of RSPO certified products. Document review showed that the production of RSPO certified products does not exceed the estimated production in the RSPO certificate attachment on Re-certification. The site must record and balance all receipts for RSPO-certified FFB and deliveries of RSPO-certified CPO and PK on a quarterly basis.
Jabor Mill records and balances all receipts of RSPO certified FFB and deliveries of RSPO certified product (CPO and PK) on a quarterly basis as described in table below. Based on the data, the delivery of certified product (CPO and PK) only from positive stock.
Conformity Checklist of Certificate and Logo Use
Summary of RSPO Partial Certification
Sime Darby Plantation Sdn Bhd sent disclosure of liability including LUCA analysis to RSPO Secretariat on 2 December 2014 and 2nd review on 24 June 2016. The companies ensure reporting of disclosure of liability progress to RSPO and according to the Certification Body's correspondence with RSPO Remediation and Compensation Remediation. Preparation to undergo the RSPO certification process is ongoing and SDP aims to undergo RSPO certification by the end of 2017.
Internal evaluation of the draft Liberia NI has been completed and loopholes are being closed. Note: RSPO NPP notifications for SDP can be found at http://www.rspo.org/certification /new-planting-procedures/publicconsultations/. Karya Palma Estate (PT Sandika Natapalma) and Baturus Estate (PT Budidaya Agro Lestari) any new planting after January 1, 2010 and due to non-performance of NPP.
PT Mitra Austral Sejahtera, this matter is being resolved with the RSPO's dispute resolution facilities. PT Bina Sains Cemerlang, this matter was raised on 22 April 2017 and is still in the process of being resolved. Any labor dispute is being resolved through a mutually agreed upon process in accordance with RSPO criterion 6.3.
Any legal non-compliance is resolved in accordance with the legal requirements, with reference to RSPO criteria 2.1 and 2.2. There is any legal non-compliance for PT Budidaya Agro Lestari pending land title process.
Identification of Findings, Corrective Action, Observations, OFI and Noteworthy Positive Components
The Factories and Machinery (Responsible Person) Amendment (Amendment) Regulations 2014 was not included in the LORR. PSQM to amend the specific section mentioned in the LORR based on the current update. PSQM will update the LORR based on the latest Group Compliance Office legal list applicable to Estate and Mill and will also incorporate relevant legislation into the MYNI.
No compliance evaluation carried out for the Pesticides (Labeling) Regulations 1984 as it was not included in the LORR. There are 10 plots in the Jabor Estate which are still listed as rubber in the Express Condition of the land title. However, the recommended risk control in the mill's HIRARC is a generic statement applied to all identified hazards, which is stated as "Enforce strict adherence to PSS guidelines and refresher training each year".
All workers involved in the operation must be adequately trained in safe work practices (see criterion 4.8). 2 workers not wearing hearing protection in an area above 85 dBA in Jabor Mill as identified in Noise Mapping. The effectiveness of this process and the level of contractors' compliance with the work requirements of the law must be verified during the next monitoring audit.
Meanwhile, all these deductions have been stopped since June 2016 and are reflected on the workers' payroll. The PSQM should prepare a training plan to train the Gender Equality Committee and workers on reproductive rights policy as outlined in the Social and Humanities Policy. At this meeting, they also learned about the basics and the importance of the reproductive rights of all employees, especially women on the estate.
Any requests/complaints not included in the stakeholder meeting minutes will be included here.
Summary of Arising Issues from Public, Management and Auditor Response
FFB's transporters are local, but the farm workers are foreigners and their social services and welfare are taken care of. The estate management informs the stakeholders about the contingency plans for pollution control, communicates during the stakeholder meeting, what health risks may arise, what the status of the maintenance of the roads is and how the stakeholders are affected by this. All stakeholders involved/consulted agree that the approval process for any CSR delays due to the Sime Darby protocol for authorizing funds is a lengthy process.
For open burning, Jabor management must always ensure that the surrounding communities are well informed of the company's open burning policy. Regarding potential bauxite mines, management should have a management plan to respond to stakeholders. Excess roads to and from the villages are well communicated and no property restrictions apply.
There are no social problems with the presence of foreign workers on the estate and factory. There are no issues related to discrimination on the basis of race, caste, national origin, religion, disability, gender.
CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
Implementation of the agronomy aspect (harvesting and transport, manure, pesticide application, road maintenance, biological control monitoring, EFB application), implementation of the social aspect, implementation of occupational health.
Formal Sign-off of Assessment Findings
List of Stakeholder Contacted in the RSPO Certification Process
Assessment Program
