INFORMATION SYSTEM FOR INTERNSHIP ADMISSIONS WEB-BASED (CASE STUDY: CIREBON POST OFFICE)
Wiwiek Nurkomala Dewi¹, Novan², Suwandi³, Ilham4 Universitas Catur Insan Cedekia
Jl. Kesambi 202, Kota Cirebon, Jawa Barat Tlp : (0231) 220250 Study Program Informatics Management, FTI UCIC, Cirebon
Email : [email protected] , [email protected], [email protected], [email protected] ,
Abstract
The registration information system is an information system flow where students who will register at the post office use an application/web mechanism. For this reason, the post office seeks to maximize efforts in providing an easy, effective and efficient way for student applicants at the Cirebon Post Office.
In this case the author designed a registration program using the programming languages php, css, mysql, javascript and then compiled a flowmap and uml. In data collection and design, then the data collection process such as interviews and analysis at the Post Office. This will provide a solution for designing a registration application design with an easy and attractive user interface so that in this design the editing software used is figma and it contains student internship registration information such as dashboards, registrant files and edit profiles.
The internship registration information system at the post office is a means to assist agencies and students in the registration process to make it easier to manage application system data effectively and efficiently. so that the author can provide suggestions for future development so that the application can be accessed online, and can contain news or information about the Cirebon post office
Keywords: Application, Registration, Internship, Information System 1. INTRODUCTION 1.1 Background
Cirebon Post Office is a physical immovable facility to serve the reception, collection, sorting, transmission, and delivery of letters and postal packages. The Cirebon Post Office is one of the company's agencies that is often targeted for applying for internships by university students.
Until now, the Post Office is one of the reasons for the absence of an information system for student internship admissions. This is because all these processes still require a long time. This is why the author has the idea to design an application that makes it easy to register for internships and manage internship registrant data at the Post Office.[1][2]
In this research, the author wants to simplify the registration of student interns and assist the Post Office in the registration process, managing report data, internship data and receiving data for interns more effectively and efficiently. So this will discuss how to design and create an information system for registration of interns at the web-based Cirebon Post Office that can generate data reports on internship students.[3][4]
In addition, it is hoped that the information system for registering internship students at the Cirebon Post Office can help applicants, namely students, more easily, effectively and efficiently with this application.
1.2 Problem Formulation
Based on the background described previously, it can be formulated how to design an application that facilitates internship registration and also how to manage internship registrant data at the Post Office.
1.3 Problem Limitation
Based on the formulation of the problem above, the limitations of the problem in designing this system are as follows:
Based on the formulation of the problem above, the limitations of the problem in designing this system are as follows:
1. The system is made only to apply and notify whether or not an internship application is accepted.
2. This system is built with HTML, CSS, PHP, and MySQL programming languages.
3. Who are the users of the system? These are students and post office admins.
1.4 Research Objectives
In accordance with the background of the problem and the subject matter described previously, this research has a purpose. The goal to be achieved is to design a web-based application / information system for student internship registration at the Cirebon Post Office to facilitate student internship registration and assist the Post Office in the registration process, managing report data, internship data and receiving data for interns more effectively and efficiently.
2. RESEARCH METHODOLOGY 2.1 Research Stages
1. Observation
Observation is a method of collecting information by means of direct observation or observation of the object of research at PT. Pos Indonesia which performs data processing and is expected to assist in data processing of apprentices.[5]
2. Interview
Interview is a direct question-and-answer process with two or more people to obtain information about the methods used in managing data on apprentices. In this case, an interview with the Manager of PT. Indonesian post. The author interviewed the admin or the person who manages the data of the apprentices. The author asks questions about the procedure for applying for an internship at the company and how long it takes to wait for confirmation whether or not the internship is accepted.[5]
Searching Method
3. Searching method (internet search) This searching method is carried out by the author by quoting from several articles, journals, reports and papers on the internet regarding the internship registration system.[1]
4. Literature Study
Literature study was carried out, namely by studying and collecting the theories discussed in order to obtain data and written information related to the problems raised.[1]
Figure 1. Waterfall Method 2.2. Data Analysis
To build a good website for student registration information system at the post office, it is necessary to analyze and design a system. This analysis and design is carried out so that in making the website results are obtained that can facilitate data processing on the internship student registration information system. Then the author will create a registration application so that students are more easily accessible for internships. The application uses html, css, php, javascript, visual studio code, and mysql.[6][7][8]
2.3 Registration Information System Flowmap
The Flowmap of the system running the admin login process in the employee performance evaluation is as follows:
Figure 2. Registration Information System Flowmap
In the system flowmap proposed by the admin, the process of opening a page to input username and password is successful. After successful, the display of the system will display the account management page to enter employee data and then save it.[7]
2.4 Design Analysis
Analysis is a way to analyze problems based on data that has been obtained from the results of field studies. While system design is a step that must be taken to present a well-organized information system.[7]
2.4.1 System proposal
This system proposal contains a series of planned system design activities to be carried out. The system roposal includes system design objectives, who is involved, and what is needed in the system.
Figure 3. SystemProposal
Figure 3 shows the system proposal for a user login system in the internship student registration application. There are three categories: user/registrant, application system registration and admin. The system starts by opening the application and logging in, then entering the main page and being able to do
the registrant dashboard, edit scores, edit profiles, then data enters the database, admins can login and create data reports.[7][4]
2.4.2 Use Case Diagram User Login
Use Case presents the interaction between use cases and actors. Where actors can be people, equipment or other systems that interact with the system being built. Use Case describes the functionality of the system or the requirements that must be met by the system from the point of view.
Figure 4. Use Case Diagram User Login
An overview of the functionality of a login system, so that system users understand and understand the usefulness of the login system to be built. Figure 4 shows the use case user login chart. Consists of one actor, namely the registrant. The registrant logs in so they can enter the dashboard page, can edit values and edit profiles[7][4]
2.4.3 Activity Diagram Managing / Inputting Registrant Files
Activity diagram managing / file inputting registration describes the main activities of the user in the information system created.[7][4]
Figure 5. Activity Diagram Managing / Inputting Registrant Values source: designer documents
Figure 5 shows the user activity diagram.Users view data by accessingweb page then page appears main.
Users can choose the appropriate menu need. The available menu consists of two twenty one category, register and application system. Menus available in these two categories include: login, check validation, dashboard view, filling data, selecting storage, storing data database, saved data display.
2.4.4 Registrant Login Sequence Diagram
The registrar login sequence diagram is a sequence diagram, which is a diagram that is used to explain and display the interactions between objects in a system in detail. In addition, the sequence diagram will also display the message or command that was sent, along with the execution time. [4][7]
Figure 6. Registrant Login Sequence Diagram
Figure 6 shows the registrant login sequence diagram, which is a diagram of the registrant's steps to login by filling in the username and password, data goes to user data then validates the user, goes to the main page.
2.5 User Interface Design
User Interface (UI) design is the process designers use to create views in software or computerized devices, with a focus on appearance or style. The goal of a UI designer is to create an interface design that is easy to use and enjoyable for the user.[7][4]
2.5.1 Login Form Design
The login design form is a page in which there is an input to enter a username and password as access to enter the application.
Figure 7. Login Form Design
Figure 7 shows the design of the login form. There is a logo, username, password, login, apprentice registration
2.5.2 Rancangan Registrasi
In technology and information systems, registration has a meaning as a stage of registration for each program that functions to link user personal data in the program. This registration design process usually uses a computer system and the internet that can store each user's personal data.
Figure 8. Registration Design
Figure 8 shows the registration design . There are boxes to fill in namely name, place of birth, date of birth, gender choice, religion, address, active e-mail / phone address, password, repeat password, register so that you already have an account/login
2.5.3 Admin Dashboard Design
Admin Dashboard design is a central control panel design with a platform that functions to manage all activities on a site or website. Secara umum fungsi dashboard adalah sebagai tempat panel indikator
pada mobil. Di dalam dashboard mobil terdapat berbagai komponen yang saling berhubungan dan mendukung satu sama lain. Selain terdapat berbagai bagian utama, pada dashboard mobil juga terdapat berbagai tombol indikator.[7][3]
Figure 9. Admin Dashboard Design
Figure 9 shows the admin dashboard design. There are system and user columns. in the system column there is a dashboard, registrant data, report, logout. In the user column there is sign in for 5 people, pass select for 2 people. There is also a new registrant data entry table
2.5.4 Registrant Data Design
The registrant data design is the registrant data display design.
Figure 10 . Registrant Data Design
Figure 10 shows the registrant data design. There are system and user columns. In the system column there is a dashboard, registrant data, report, logout. In the user column there is registrant data
2.5.5 Registrant Report Draft
The registrant report draft design is the registrant data display design.
Figure 11. Registrant Report Draft
Figure 11 shows the registrant report draft design, which is the registrant report display design. There are system and user columns. In the system column there is a dashboard, registrant data, report, logout. in the user column there is a registrant data table, registrant report print registrant data.
2.5.6 User / Registrant Dashboard Design
Figure 12. User / Registrant Dashboard Design
Figure 12 shows the user/registrant dashboard design. There are two parts, namely system and application. In the system column there is a dashboard, registrant data, report, logout. In the application column there is a Dashboard and personal data.
2.5.7 Requirements File Design
Figure 13. Requirements File Design
Figure 13 design requirements data file. There are two parts, namely system and application. In the system column there is a dashboard, registrant data, report, logout. In the application column there is an edit requirements file and a report in PDF format .[5]
2.5.8 Edit Profile Design
Figure 14. Profile Edit Design
figure 14 edit profile design. There are two parts, namely system and application. In the system column there is a dashboard, registrant data, report, logout. In the application column there is an edit profile and upload photo.
2.6 Library Reference
The system is a group of elements - elements that are integrated with the same goal to achieve the goal. The system is also a network of procedures - procedures that are interconnected, collected together to perform an activity or a specific purpose. [9]
The system is a group of elements, both physical and non-physical, which shows a collection of interrelated and interacting together towards one or more goals, objectives or the end of the system.[10]
According to K. Rainer, B. Prince, and C. Cegielski in [9] , the system is a network of interconnected procedures, gathered together to carry out activities or complete a certain goal. Based on the above understanding, it can be concluded that the system is a unit consisting of two or more components or subsystems that interact to achieve the same goal. The system can help and simplify a computer-based or online job. Such as simplifying the work in a company to be more effective and efficient.
Understanding the system is a collection of interrelated and interacting objects and the relationship between objects can be seen as a single unit designed to achieve one goal. Thus, the system can simply be interpreted as a collection or set of elements of the variables that are mutually organized, interact with each other, and depend on each other.[4]
Understanding the system according to Eva Aspiana1, Ihda Innar Ridho, Lilis Anggraini, the system is a network of interconnected procedures, gathered together to carry out activities or to carry out certain goals. [11]
Understanding Information is the result of data (facts) into something meaningful and feasible for decision making. Information cannot be separated from aspects of human life. Who, when, and wherever someone needs information, according to B. N Islahuddin, Satrio Agung Wicaksono, Welly Purnomo [4]
Information system is a system that consists of a collection of system components, namely software, hardware, and brainware that processes information into an output that is useful for achieving a certain goal in an organization. Information systems consist of components called building blocks, which interact with each other to form a single unit to achieve the target. [10]. According to K. Rainer, B.
Prince, and C. Cegielski in [9], according to B. N. Islahuddin, S. A. Wicaksono, and W. Purnomo in [4]
said that information systems are a series of components in the form of humans, procedures, data, and technology (such as computers) that are used to carry out a process to decision making in order to support success for each organization (in achieving goals). An information system is a system, which contains an SPD network (data processing system), which is equipped with communication channels used in data organization systems. The process elements of the information system include collecting data (data gathering), managing stored data, disseminating information.[4][12][13]
3. RESULTS AND DISCUSSION
3.1 Hardware and Software Requirements
In the implementation of this system requirement, the hardware and software used will be discussed as well as the form of the interface or appearance of the application for student registration information systems.
3.2 Software Implementation on Student Registration 3.2.1 Implementation of the Main Page
This page displays the main page of the application for student internship registration at the Cirebon Post Office
Figure 15. Implementation of the Main Page 3.2.2 Implementation of Admin and Registrant Login Pages
The admin login page and internship registration from the application on the internship student registration system, there are username and password fields that must be filled in to login.
Figure 16. Implementation of the login page Figure 17. Implementation of the Registration Page 3.2.3 Admin Dashboard Page Implementation
The admin dashboard page of the internship student registration application, displays incoming student registrant data.
Figure 18. Admin Dashboard Implementation 3.2.4 Admin Page Implementation, Registrant Data
The registrant data page of the internship student registration application, displays registrant data and if there is an error in writing the name, it can be edited and delete the registrant data.
Figure 19. Implementation of Registrant Data 3.2.5 Implementation of Admin Pages, Registrant Reports
The registrant report page of the internship student registration application displays registrant report data and can print the incoming internship student report.
Figure 20. Implementation of the Registrant Report 3.2.6 Implementation of the Registrant Dashboard Page
The registrant dashboard page of the internship student registration application, to carry out the data entry process for students who will be interning at the Post Office.
Figure 21. Implementation of the Registrant Dashboard 3.2.7 Implementation of the Registration Page, Requirements File
The value page of the internship student registration application, displays the data we entered and changes can be made if an error occurs.
Figure 22. Implementation of Requirements File Edit 3.2.8 Implementation of the registrant page, Edit Profile
The edit profile page of the internship student registration application displays the data we entered and changes can be made if an error occurs.
Figure 23. Implementation of Edit Profile 3.3.9 Value Table Implementation
Below is a database view with a Value table. With table details, namely id, uts_value, uas_value, GPA, status, register_id. This value table stores value data that has been entered or entered through the application by filling in the fields provided in the application.
Figure 24. Value Table Implementation 3.2.10 Registration Table Implementation
Below is a database view with a register table. With table details, namely id, name, birth date, birth date, gender, religion, address, email, phone, photo, user_id. This registrant table stores registrant data that has been signed in or entered through the application by filling in the fields provided in the application.
Figure 25. Registration Table Implementation
3.2.11 User Implementation
Below is the database view with the users table. With table details, namely id, name, username, password, level. This user table stores user data that has been registered or entered through the application by filling in the available fields in the application.
Figure 26.User Table Implementation 3.3Testing
System testing is done by blackbox testing techniques. This test is carried out to obtain the test results of the components and functions of the application being tested.
4. CONCLUSION
Based on the results of the analysis and design, implementation, and testing, it can be concluded that the author has succeeded in making an application for a web-based internship student registration information system for the Cirebon Post Office. With this application, it is easier for registrants who will do an internship at the Post Office to manage application system data effectively and efficiently.
5. SUGGESTIONS
As for suggestions - suggestions for further system development, the authors can provide suggestions - development suggestions as follows:
1. In the future, the application for the registration information system for internship students at the Cirebon Post Office can be accessed online.
2. And the design for the future application of the information system for student internship registration at the Cirebon Post Office can contain news or information about the Cirebon Post Office.
THANK-YOU NOTE
For your support in carrying out research design and writing of this journal, we would like to thank:
1. Mr. Dr. Chandra Lukita, S.E., M, M., as Chancellor of the Catur Insan Cendekia University.
2. Mr. Marsani Asfi, S.Si., M.Si. as the Dean of the Faculty of Information Technology, Catur Insan Cendekia University.
3. Mr. Chairun Nas, S.Kom., M.Kom., as Head of the Informatics Management Study Program, Catur Insan Cendekia University.
4. Muhammad Afif Sulhan, S.Kom., M.Kom who has assisted in system design
5. All staff of PT Cirebon Post Office who have helped a lot in providing the needs needed in writing this report.
6. Colleagues who have motivated the author and provide moral and material support.
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