By Speed Post
No.23-1/2016-GA.II Government of India
Ministry of Agriculture& Farmer Welfare
Department of Agriculture, Cooperation & Farmers Welfare
***
Krishi Bhavan, New Delhi Dated: the 30
thMarch, 2016 To
As per list.
Subject: Award of contract through limited tender for disposal of Office Sweepings, Old Magazines/Newspapers/Books in the Department of Agriculture, Cooperation &
FW Krishi Bhawan, New Delhi -invitation of quotations - regarding.
Sir,
I am directed to refer to the captioned subject and to say that the Department of Agriculture, Cooperation & Farmers Welfare invites sealed quotations for disposal of Office Sweepings, Old Newspapers/Magazines/ Books for concluding a contract on annual basis as per terms and conditions of Annexure-I.
2. The scope of work is as under:-
“Disposal of Office sweepings, Old Newspapers/Magazines and Old Books of the Department”.
3. The quotations shall be submitted in prescribed proforma (Annexure- II) along with an earnest money deposit (EMD) of Rs. 10,000/- (Rupees ten thousand only) in the form of demand draft in favour of Pay & Accounts Officers (Sectt-I), Department of Agriculture, Cooperation & FW Krishi Bhavan, New Delhi from any scheduled commercial Bank. If successful tenderer declines to act on the contract placed by Department, EMD shall stand forfeited and no claim on this account shall be entertained. The EMD of unsuccessful tenderers shall be returned/refunded after finalization of contract. The bid is also to be accompanied with experience details and other relevant information which prospective bidder may like to bring to the notice of Department.
4. The successful bidder will have to furnish a Performance Security Deposit of 20,000/-
(Rs. twenty thousand only) in the form of fixed deposit with validation atleast one year
in any of the scheduled commercial Bank duly pledged in the favour Pay & Accounts Officer (Sectt-I), Department of Agriculture Cooperation & FW for due discharge of obligation under the contract. The performance security will be released only after timely and satisfactory completion of the job. However, the same shall be forfeited in case of any default.
5. The sealed quotations duly super scribed “Quotation for Office Sweepings, old Newspapers/Magazines/Books” addressed to the undersigned may be deposited in the Tender Box kept near Reception, Gate No.1, Krishi Bhawan, New Delhi not later than 3.00 PM on 18.4.2016 Quotations received after stipulated date & time shall not be entertained. The quotations will be opened on the same day at 3.30 PM in Room No.15, Krishi Bhawan, New Delhi in the presence of the bidders or their representatives who may like to be present.
6. If any of bidder wants to understand the scope of work, they may contact the Section Officer (G.A-II), Department of Agriculture, Cooperation & FW Room No.15, Krishi Bhavan (Tele No.23388651) by 13.4.2016 up to 1.00 P.M.
7. You may submit your quotations, accordingly.
Yours faithfully,
(Raj Kumar) Under Secretary to the Govt. of India Tel. No.23384929
Copy to: (i) NIC-DAC for placing/uploading this on the website of the Department.
(ii) www. Eprocure.gov.in
ANNEXURE-I
TERMS AND CONDITIONS
The contract shall be for disposal of Office Sweepings, Old Newspapers/Magazines/Books in the Department. The tentative details have been indicated in the quotation letter. This shall be kept in view by the prospective bidders while submitting their quotations
The contract shall remain in force for a period of one year which may be extended upto Two more year. However, the Department of Agriculture, Cooperation & FW has the right either to extend or terminate the contract before the due date at its own discretion.
The offers shall be kept open for acceptance for a minimum period of 45 days from the date of tender opening. The bids only with requisite amount of EMD and other details as per proforma shall be accepted. The Department reserves the right to accept or reject the offer of tenderers including that of the highest bidder or scrap the tender without assigning any reasons and no claim in the regard shall be entertained.
The contract shall normally be awarded for to the vendor who have requisite infrastructure, experience (three years with a minimum composite value of work done to be Rs.20.00 Lakhs or more) and meeting other terms & conditions of the tender. The infrastructure/facilities can be inspected by the Department, if required. Other things being equal, the contract can also be splitted.
The firms will be evaluated based on meeting the tender criteria viz. submission of EMD/experience/accepting the terms and conditions etc. and other things equal the contract shall normally be awarded to the highest evaluated bidder whose bid has been found to be responsive and who is eligible and qualified to perform the contract satisfactorily. The bidders are not allowed to alter of modify their bids after expiry of the deadline for receipt of bids. It may be specifically noted that the bids not meeting even the basic cost of the inputs i.e. unreasonably low or high prices just to undercut and to obtain contract are liable to be ignored to maintain the required standards of work being awarded.
The resultant contract will be interpreted under Indian Laws and the settlement of disputes, if any, emanating from the result contract shall be by the Director (GA)/HOD, Department of Agriculture,Cooperation & FW, Ministry of Agriculture & FW.
The Department shall not pay for any other incidentals like transportation etc. and the contracted price shall be firm/fixed during the currency of the contract
The successful tenderer will be required to furnish Performance Security of Rs. 20,000/- (Rupees twenty thousand only) in the manner/form/time desired by the Department. The performance Security shall be forfeited if there is any breach by the contractor in performance/meeting the terms and conditions of the contract. Otherwise, the same shall be refunded after completion of the contract to the satisfaction of the Department with no Government liabilities due from the contractor.
The tender document should be signed by the firm along with stamp on each and every page stating that the terms and conditions of the tender document is fully acceptable to them. In case the tender document is not signed by the firm, the bid will be summarily rejected
TERMS & CONDITIONS: OFFICE SWEEPINGS
The contractor shall collect/remove the Office Sweepings every day by 9.00 A.M positively.
No store/Godown will be provided to the Contractor by this Department for sorting out office sweepings etc.
In case the Contractor fails to remove the waste papers in time, this Department shall have the right to dispose these off in any manner it like at the cost and risk of Contractor. No claim from the Contractor on this account shall be entertained.
The Department does not assure collection/delivery of any minimum or maximum quantities of Office Sweepings during the contract period. The Contractor shall have to rest content with whatever is normally collected during the period.
The Contractor shall have to make advance payment of full month by the 10th of every month.
In case he fails to deposit the money by 10th of that month penal interest will be levied @ 14%
per annum.
TERMS & CONDITIONS OLD NEWSPAPERS/MAGAZINES/BOOKS
The Contractor will be required to remove the Old Newspapers/Magazines/Books etc. in the first week of every month between 11.00 A.M. to 1.00 P.M.
Necessary scale for the weighment of the old newspapers/magazines/books will be provided by this Department. Weighing operation will be carried out under the supervision of S.O.(GA) or any other official deputed by him for this purpose.
The decision of S.O. (GA) regarding the quantity of old news papers/books etc. to be released at a given point of time shall be final and binding on the Contractor.
The payment for the entire quantity to be delivered to the Contractor on a particular Day/
occasion will have to be made in cash immediately after the weighing and before the delivery of the old newspapers/magazines/books etc.
(Jitendra Kumar Jangid) Section Officer (GA) Tel. 23388651
ANNEXURE-II
PROFORM To
The Under Secretary(GA),
Department of Agriculture, Cooperation & Farmer Welfare
Ministry of Agriculture & Farmer Welfare, Room No.14, Krishi Bhawan, New Delhi-110001.
Sub.:- Award of contract through limited tender for removal/disposal of Office Sweepings, Old Newspapers/Magazines/Books in the Department of Agriculture Cooperation & FW- Regarding.
Sir,
I/we intend to submit our quotations on the subject captioned above and hereby consent to agree/accept all the terms and conditions stipulated in Department of Agriculture, Cooperation’s & FW Letter No.23-1/2016- GA.II, dated 30.3.2016. The information desired and the rates quoted are as per following details:-
Sl.No. Item of work Rate (In Rupees-both in figure and words)
1. Disposal of Office Sweepings Rates per month
Rs.(in figure)_____________________________
Rs.(in words)_____________________________
2. Old News Papers
Rates per kg.
Rs.(in figure)_____________________________
Rs.(in words_____________________________________
3. Old Magazines
Rates per kg.
Rs.(in figure) ____________________________________
Rs.(in words) ____________________________________
4. Old Books
Rates per kg.
Rs.(in figure) ___________________________________
Rs.(in words) _____________________________
5. EMD Details
6. Experience Details
7. Details of works premises Including infrastructure available
8. Details of the PAN and other Statutory registration
2. I/we undertake that documents are genuine/authentic and nothing material has been concealed and that I/we are not debarred by any Government organization and competent to contract. I/we understand that the contract is liable to be cancelled, if found to be having obtained, through fraudulent means/concealment of information.
(Signature of Authorized Signatory)
Name of the bidder : Complete Address : Address(Works), if any:
