House Keeping in FPOs
Your FPO should speak about you not the other way
Boards To displayed Be
BOD Board
a.Organo gram
List of committees
Photo Gallery
List of FPG/JLG
Area Map
Auditor name &
Contact Notice
Board Name Board of
FPO
Performance Key Display
Vision statement
Mission statement
objectives Key
Key mile stones
Key partners Bankers
performance Key indicators
Files & Records a. Regn copy
b. Copies of Licenses
GST, PAN, FSSAI, Shop, Seeds, Fertilizers, Pesticides a. Audited/Unaudited Financials
b. List of FPGs
c. List of working committees d. Area Map
e. Copies of MoA and AoA
f. Copies of Business Rules if any g. Copies of service conditions if any h. CRI file
i. Bank statement
j. Subsidy sanction letters
k. Merit certificates/testimonials l. Case studies/success stories if any m. Photographs of activities
n. Loan sanction letters o. Staff appointments file
p. ODK – member information register or file
Files & Records q. Vouchers file
r. Meeting Notice copies file s. Cash receipts file
t. Share certificates file
u. Bank transactions, statements loan sanctions file
v. Subsidy – govt programs file w. POPI – MoUs file
x. visitors’ book
y. Company Secretary file
z. Audit file
Web and social media with logo and
catchword Web site
of FPO
Face book page
Twitter handle
Linked in page Instagram
Dedicated mail id of
FPO
Own letter head &
business cards
Simple Bookkeeping
Double entry cash book (bi-lingual)
Meeting Minutes Book
Bank Reconciliation Register
Share capital register
Individual share holder farmer book
Purchase, sales and stock register
Loan Register (if loans are borrowed)
Attendance register – staff
Meeting attendance register
Meeting Notice Issue register
Training Register
Expenses Register with petty cash book
Agenda Points – BOD meeting
1. Review of attendance, quorum and reason for abstention if any
2. Review of progress in the implementation of previous meeting resolutions
3. Review of progress in share holder mobilization and share capital
4. Review of income and expenditure – Bank account transactions
5. Review of statutory compliances
6. Review of Bank loan progress – repayments
7. Review of progress in JLGs
8. Review of progress in VCD activities and Business Plan implementation
9. Review of progress in convergence with the Govt schemes
10. Review of progress in training programs, events and meetings
11. Review of Books of FPOs and their updation
12. Review of Audit – Social Audit, Internal Audit and External Statutory Audit
13. Review of reports submitted by working committees – purchase, expenditure, market committees etc.,
14. Review of CRI and NABFPO updation and rating of FPO
15. Action plan for the ensuing month
