NO: RC (G) 3 tl20r3 Dated Umiam, the 14th ... - KIRAN

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^{7es 103}

INDIAN COUNCIL _OF AGRICULTURAL RESEARCH ICAR

Research Complex

for NEH

Region

Umiam,

Meghalaya

-

^{793 103}

Tel/

Fax- (0364) 2570355

NO: RC (G)

3

tl20r3 TENDER APPLI

Dated Umiam, the

14th

November,20lg CATION R THE CO NTRACTT] AL SERVI CE AT

I RB CH MPLEX _OR GIO

A'

Cost

of the Tender Form

: Rs.1000/- (Mandatory

Non-

Refundable, can be deposited

with the

cashier

and a

photocopy

of the receipt can be enclosed or can also

be deposited

in the form of demand draftl banker's

cheque,

drawn in favour of

the Director,

ICAR

Research Complex _, payable at Umiam.

B.

Last date of receipt of Tenders

is

^13,1, December, 201g.

C.

Tenders

shall

be opened

at

11.30

A.M.

on

the following

day

i.e. on

14th December, 2018.

Note:-

If

the date

fixed for

opening

of

Tender is subsequently declared a holiday the Tenders

will

be opened on the

next working

day

following

the

holiday, but

there

will

be no change in the time

for

opening indicated above.

D. The Tender document is also available at our website

www.icarneh.ernet.inl

www

icamehadmin.org.

Note:

The Director, ICAR

Research

complex, Umiam Meghalaya, may at

^his

discretion, _extend

this

date

by

a

fortnight

_{and such} extension shall be

binding

on 'fenderers.

If the

date

up to which the

Tender

is

open

for

acceptance

is

declared

to

be a

holiday, the Tenders shall be deemed

to

remain working day.

1

2

1.

for

acceptance

till

the next

I{:rrt td

Note:- All

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^{7e3 103}

INDIAN COUNCIL

OF

AGRICULTURAL RESEARCH ICAR

Research Complex

for NEH

Region

Umiam,

Meghalaya

_

_{793 103} Tet/ Fax- (0364) 2570355

bea

to the

0fficer (bv

for

_U

Meehalava

-

^793103.

Dear Sir(s),

Please

go through the terms and condition mentioned in the Tender

Document

carefully, failure to comply with any of the conditions/directives mentioned in

^the

Document, shall lead to non - consideration/cancellation for your bid and no further

request

in this regard shall

be considered.

1'

Sealed tenders are hereby invited _{on behalf} of the Director,

ICAR,

Research Complex,

Umiam, Meghalaya for contract of providing of Contractual

Services (providing manpower

for various

farm/fieldllaboratoryloffice/vehicle

running

services) at

ICAR

Research Complex for

NEH

Region, Umiam. The terms and conditions of the contract which

will

govern any contract made are those contained

in

the General conditions

of

contract applicable to the contracts placed by the

ICAR

and by the Research institutes of the Council and the special terms and conditions _detailed

in

the Tenders forms and

its

schedules. Please submit your rates

in

the Tender

form if you

are

in

a position _to

fumish the requisite

services

in

accordance

with the

requirements stated

in

the attached schedules.

2' An

earnest money

of

Rs. 2.5 lakhs must be deposited

in the form of demand

draftl

Banker's

Cheque/

Bank

Guarantee,

etc in favour of the Director, ICAR

Research Complex, payable at Umiam/Barapani. _The particulars of the earnest money deposited must also be superscribed on the

top of

the _envelope

by indicating

the

draft

number

and

date,

failing which the

Tenders

will not be

opened.

The

Tender

will not

be considered

if

earnest money is not deposited/enclosed

with

the Tender.

3'

The Tenderer is being permitted to submit _Tenders

in

consideration

of

the stipulations on his part that after submitting his Tender, he

will

not resile

from

his

offer

or

modify

the terms and conditions _thereof.

If

the Tenderer fails

to

observe and comply

with

the foregoing stipulations, the aforesaid amount

of EMD will

be forfeited by the Institute.

In

event

of the offer

made

by the

Tenderer

is not

accepted,

the

amount

of

earnest money deposited by the Tenderer

will

be refunded

to him (without

interest) after he

same, in the manner prescribed by the

A

has applied for the

4.

The Schedules

of

the Tender Form should be returned intact and pages should not be detached. In the event

ofthe

space provided on the schedule form being insufficient for the required purpose, additional pages may be added. Each additional page must be numbered consecutively and be signed in

full

by the Tenderer. In such cases reference to the additional pages must be made in the Tender form.

If

any modification of the schedule is considered necessary

it

should be communicated by means

of

a separate letter along with the Tenders. Overwriting/erasing in rates to be quoted by the Tenderer

will

not be

allowed' otherwise the tenders shall be rejected.

5.

The Tenders are liable

to

be ignored

if

complete information as required is not given tlierein or

if

the parliculars asked for in the schedules to the Tenders is not

fully

filled in.

Individual signing the tenders

or

other documents connected

with the

contract may specifu whether he signs it in the capacity of (i) a sole proprietor of the firm or constituted attorney of such sole proprietor, or

(ii)

a partner of the

firm if it

be pannership in which case he must have the authority to refer to arbitration dispute concerning the business

of

the partnership whether by virtue

of

the partnership agreement or power

of

attorney or

(iii)

constituted attorney of the firm

if

it is a company.

6. If

the Tenderer does not accept the offer, after issue of the letter of award by the Institute withinl5days, the offer made shall be withdrawn without any notice

&

the earnest money shall be forfeited.

7

.

In case of partnership firms, where no authority has been given to any paftner to execute contract/agreement concerning the business of the partnership, the Tenders and all other related documents must be signed

by

every partner

of

the

firm. A

person signing the Tender form or any document forming part of the contract on behalf of another shall be deemed to warranty that he has authority to sign such other and

iI,

on enquiry

it

^appears

that the person so signing had no authority to do so, the Institute shall without prejudice to other

civil

and criminal remedies, cancel the contract and hold the signatory liable for all costs and damages. Each page

of

the Tenders and the schedules

to

the Tenders and annexure,

if

any shoLrld be signed by the Tenderer.

8.

The original copy of the Tenderers is to be enclosed in double cover.

The

Inner cover should

be

sealed.

'fhe

outer cover should

be

super scribed o,

THE JoB woRK CONTRACT

F'OR

PROVIDING _MANPOWER

SBRVICES (CONTRACTUAL

WORIGRS)

at

ICAR

Research Complex

for

NEH Region, Umiam

-

793103,'with address

of this office

and

of

the Tenderer shall place

two

envelopes clearly marked containing technical bid financial bid in the main envelope. AllTenders should be sent by Registered/Speed Post. Tenders

to

be hand delivered should be put in the Tender box,

kept

in the CAO

Room

of the ICAR

Research Complex

for NEH

Region, Umiam Meghalaya not later than 3.00 P.M. on l3th December, 20Ig.

9.

The rates quoted by each

finn

for

job

service contract in Tenders is to be given both in words and figures, failing which the same is liable

to be

rejected. Please al'so state the name and address ofyour pennanent representative, ifan,

3

10. The Institute is not bound to accept the lowest or any other Tenders and also reserye to itself the

right of

accepting the Tenders

in

whole

or in

part

of

the tenders.

you

_are,

however, at liberty to tender for the whole or any portion

of it

or to state in the Tenders that the rates quoted shall apply only if the Tenders are considered fully. Other conditional Tenders shall not be accepted.

1

l. An

amount

of

Rs.5,00000(five lakhs) as

a

security deposit

for the

contract

is to

be deposited by the selected agency/successful tenderer only after receiving a communication from the Institute. In the event of non- deposition

of

^{the same,} the earnest money

will

be forfeited.

12. No interest on Earnest Money Deposit /Security Deposit shall be paid by the Institute to the Tenderer

13. Revision of Minimum wages EPF/ESIC/ GST/Tax as time to time stipulated/ declared by the Central Labour Commissioner /GOI/EPFO/ICAR would be payable by this Institute as

a compliance

of

statutory obligations. Hence, Minimum wages per day (Highly skilled labour/skilled labour/unskilled labour), EPF/ESIC/ GST are

not to

be quoted

by

^the

Tenderers/Firms.

Only

firm's/Contractor's/Commission/handling charges

per

labourer /per month is to be quoted clearly in words and figures.

14. Director,

ICAR

Research Complex, Umiam, Meghalaya reserves the right to reduce or terminate the period of contract or to extend its duration in the interest of the Institute.

15. Decision of the Director, ICAR Research Complex, Umiam, Meghalaya, shall be final for any aspect

of

the contract and binding on

all

parties. Disputes arising,

if

any, on the contract,

will

be settled at

his

level

by

mutual consultation and

in

case

of

failure

of

settlement, dispute shall be referred to the sole arbitrator to be appointed by the Director of the Institute. Tlre decision of the Sole Arbitrator so appointed shall be final and binding

on the

parties.

Arbitration

proceedings

shall be

governed

by the Arbitration

&.

Constitution Act, 1996.

16. Acceptance by the Institute

will

^be communicated by FAX/Email/ letter or any other form of communication. Formal leffer of acceptance and work order

will

be forwarded as soon as possible, but the earlier instructions in the FAX/Email/ letter etc.should be acted upon immediately.

17. The following documents/ vouchers are required to be enclosed

with

the Tender form, which are the terms and conditions of the Tender document:-

a.

The Agency/Firm should have the proper up-to-date Registration Licence a1d renewal thereof,

duly

issued

by the

State Government

for

engagement

of

labourers

failing

which

their

application

will not

be considered. The Agency

/Firm

must have an independent EPF, ESIC and GST

A/C

no. issued by the Regional P. F. Commissioner/ESIC/GST office, and duly attested copies must be

invariably provided along with the Tender

b.

Minimum turnover of the firm

should

not be less than Rs. 1.5 crore per year for last 3 years.

c.

Last

3

years continuous experience

certificate (preferably) in the field of providing such

services

in

Centrall State

Govt. or

Autonomous bodies/

corporations

of Govt. of India/

reputed

public or

^private organization, be

provided for providing at least 150 labours per month. Preference to such firms who have been rendering such services to Central Govt./Autonomous, GOVState deptts.

d.

Certified Balance Sheet of the firm for last 3 year of services, attested by the chartered accountant.

e.

Duly certified copies

of

the satisfactory services

of

three years where the Tenderer is/was providing the services.

f.

Employee EPF registration certificate issued by Govt/EPFO for at least 150 labourers.

g.

Employee ESI registration certificate issued by Govt/ESIC

for

at least 150 labourers.

h. The

contractor/agency must have

a valid

registration

with the

Contract Labour (Regulation and Abolition) Act, 1970. The contractor shall obtain the labour licence under this Act.

i.

Nos.

of

staff/Supervisor/labourers registered under ESI and EPF separately.

Minimum 150

numbers

of

(labourers) required. Documentary proof required and may be attached.

j

GST/Service tax etc. registration certificate issued by Govt.

k.

Ceftificate issued by the KHADC.

Other terms and conditions:

I

^{The agencyl} Firm shall have

to

pay the minimum wages to the contractual personnels as per the provisions of the Minimum Wages Act and amendments from time to time thereof.

II.

The rates/commission quoted

by

the Agency/ Firm should be valid

for

a

minimum period of one year from the date of award of the contract.

III.

^The Agency/ firm

will

deposit all the dues related to E,PF, ESI, etc. wherever applicable and should ensure all the dues are paid within the prescribed time

limit. Any

penalryl interest charges, etc. levied

by

any statutory authority with regard to the above shall be fully bome by the Agency/ firm itself, and this office shall in no way be responsible for such payments/ charges.

IV. In

case

of

loss/ theft/ shortage caused

by /

attributable

to the

labourers deployed by the Agency at the Institute, Director reserves the right to claim damages from the contractor.

v.

The Agencyl

firm

shall have

to

maintain the Attendance Register, wages Register etc. which shall be produced

to

the concerned authority/CAO as and when called for.

VI.

Contractors shall be required

to

ensure prescribed hours

of

service

to

be provided/rendered in respect of each manpower/category of

job

contract as

fixed by the ICAR/Institute from time to time.

The Agency/ Firm shall ensure to deposit EPF/ESI, GST etc. of their labour employees in time. While submitting the bills to the office for

a

particular month,

the

Agency/

Firm will

ensure

to

submit ^the fol lowing documents also:-

5

&,

VII

VIII

IX

A

copy of the Attendance Register showing the attendance of all ^the contractual workers for the month for which the

bill

^is being claimed along

with a

copy

of

the Wages/ Payment Register showing ^the payment made to all the contractual labourers in the preceding month'

A

copy of the Challan of the dues paid to the EPF

/

ESIC/GST ^and other authorities, as applicable, in the preceding month.

Confirmation/undertaking

towards

observance

of the

minimum wages Act of the Central Govt. for each category of work being ^paid to the labours.

X.

Other documents as and when asked for by the Authorities

a.

Only those firms

will

be considered

for

financial bid who

will

qualif, in the technical ^bid.

b.

Other terms and conditions

as laid down by the

Competent Authority as and

when

applicable, depending upon ^the circumstances/ changes in the policies.

c.

^{The manpower is} required for accomplishment of work like field farm operations, agricultural works; laboratory works ^cleaning, office Assistance, driving the vehicles, extension ^services etc at the Institute.

d. For any query/

clarification,

the

under mentioned

may

^be

contacted.

Note: The technical bids and linancial bids must be submitted in separate ^envelopes duly sealed and put in a main cover. Non compliance of this shall lead to non- consideration of the bid and the bid document need to ^be signed on each and every page of tender documents submitted.

Adm Officer _@),

For and on behalf of the Director ICAR Research Complex for NEH Region

L

Full Name & Address of the Tenderer Post Box No., if any,

Telephone No.

Fax No.

mobile No.:....

E-mail address.

Frorn,

To,

The Admin istrative Offi cer,

ICAR Research Complex for NEH Region, Urnroi Road, Umiam, Meghalaya

-

^793103.

Sir,

I/

We have read all tl,e particLrlars regarding the General Information ancl other terms and conditions of the contract for providing the

job

service/contracrual labourers For ICAR RESEARCH

coMpLEx

FoR NEH REGION,

UMIAM, MEGHALAYA *

_{193103, and agree}

_to

_{provide the} services as detailed

in

the schedule herein or

to

such poftion thereof as you may speci8, in the acceptance of the Tender at the rates

given in Schedule- I to this Tender and

I/ We agree to hold this offer open

till

90 days. The rates quoted

will

be valid for a period of one year in the event of award of the Contract.

I/ We shall be bound by a communication acceptance dispatched within the prescribed time.

I/ We have understood tltese terms and conditions of the contract and shall provide the best services strictly in accordance with these requirements.

The following pages have been added to and form a part of this Tender

7

&

II to accompany this Tender are at pages

The SchedLrles

-l

TENDER FOR THE CONTRACTUAL LABOURER _JOB WORK/SERVICES AT

ICAR

RESEARCH COMPLEX _{FOR NEH} REGION.

UMIAM. MEGHALAYA

^_ 793103

A AND THE OFFICE SEAL.

Demand Draft No.--- of ^Rs. _{drawn in}

and payable at Umiam favour of the _Director, ICAR Research Complex

Barapani is enclosed

_as

Earnest Money Deposit.

Yours faithfully,

Signature & Seal of the Tenderer

Address Occupation

Signature of witness to contractor,s signature Dated

Witness

Address:

Name & Signature of Witness:

Address:

Mobile:

Telephone No: Office Residence.

Mobile

tj

V L

1. Name of the Firm/Agency 2. Full address.

And Telephone No.

3. Constitution of the Firm I Agency (Attach copy) lndian Companies Act, L956,

lndian Partnership Act, 1932 (Please give names of partners) Any other Act, if not, the owners

For Partnership firms whether

registered under the lndian Partnership Act,3_932,

please state further whether by the partnership agreement to arbitration has been conferred on the partner who has signed the Tender.

i)lf answer to the above is in negative Whether there is any general power of attorney executed by all the Partners of the firm authorizing the Partner who has signed the Tenders

to refer dispute condemning business of the partnership to arbitration.

ii) lf the answer to

above

point one and

two

ⁱⁿ the affirmative please furnish a copy of either the partnership

agreement or the general power

of attorney as the case may be. The copy should be attested by a Notary public or its execution would be admitted by affidavit on a properly stamped paper

by all partner

5. Name and Full Address of your Banker

6. Your Permanent lncome Tax No./Circle/Ward/GST no.

7. Any other relevant information at Bank 8. Earnest Money Deposited: Yes/No 9. Name and Address of the firm's representative

And whether the firm would be representing on the opening of the Tender L0 Name of the Permanent Representative visiting ICAR, lnstitute

regarding the contract.

Date

Place

SCHEDULE

-I

AUTHORISED SIGNATORY Name

9

Schedule-II

GENERAL INFORMATION & OTHER TERM & CONDITIONS OF

THE CONTRACT FOR

PROVIDING OF CONTRACTUAL/MANPOWER

SERVICE

AT

ICAR RESEACH COMPLEX FOR NEH REGION.

UMIAM.

l.

The Director, ICAR Research Complex, reserves the right to reject any or all Tenders in whole part without assigning any reasons therefore. The decision of the Director, ICAR Research Complex, shall be final and binding on the contractor/agency in respect of any clause covered under the Contract.

2.

^The staff provided should also maintain secrecy and discipline in the premises of Institute.

3.

The contractor shall keep complaint register

with

his supervisor, and shall be open to verification by the authorised officer of ICAR for the purpose.

All

complaints should be

immediately attended to by the Agency.

4.

^{Tlie agreement is} terminable with one month notice on either side.

5.

^The contractor shall not sublet the work without

prior

written permission of the ICAR

6.

The person so provided by the agency under this contract

will

not be the employee of the Council and there

will

be no employer- employee relationship between the

Institute

^and

the person engaged by the contractor in the aforesaid services.

1

.

^Payment for service contract

will

be made monthly upon submission of pre receipted bill.

Labour contract

bills

should

be

submitted

in

proper

format, and

numbered with identification serial. Details of the

firm

should be indicated on top

for

information with identity. Registration No. of firm, TIN No.etc should be indicated in the bills enclosing copies of it as suppofting document.

8.

^{No request} for alteration in the rates once quoted

will

be permiued within one year.

9. The ICAR shall not

bear

any extra

charge

on any

account whatsoever

i.e.

^EPF

contribution, OTA etc.

10. The contract is subject to the condition that the Tenderer

will

comply with all the laws and acts of Central Govt.,/State Govt. relating to this contract rnade applicable from time to time

I 1. Risk Clause: ICAR reserves the right to discontinue the service at any time

if

the services are found unsatisfactory by giving a show cause to be replied within a week and also has

the right

to

award the contract

to

any expenditure incured on account

of

this can be recovered from S.D or pending

bill

or by raising a separate claim.

12. An amount equivalent to two days of contract amount, subject to a minimum of Rs.5000/-

will

be levied as liquidated damages per day. Whenever and wherever

it

is found that the work is not up to mark in any Section.

lt will

be brought to the notice of the supervisory staff of the firm by ICAR and

if

no action is taken within one hour liquidated damages clause

will

be invoked.

13. Any other terms/conditions as decided by the Director, ICAR ^Research Complex, for time to time depending upon the requirements/change in policies, etc and that shall be binding on the Tenderer.

The Director, lnstitute reserves the right to reject any or all ^Tenders in whole or in part without assigning any ^reasons therefore. The decision of Director, Institute shall be final and binding on the contractor/agency in respect ofany clause covered under the contract

(Authorised Signatory)

Financial BID:-

(This financial bid to

be enclosed

in

a separate enverope

with

seal)

Last

date

for

receipt of

render:13th

December of 2018 at 3.00

p.M.

Date of opening of

Financiat Bid:

Date

of

opening of

tender

(As

per the intimation)

t-

Sl No Name of the Deptt./

Organisation

&

Name of Contact Person

with

Ph.no

Period Remarks

From _To

1.1.

Details of the Minimum 3 vears experience/ work done.

il

Yr

Vt

To

Sir,

Financial Bid

The Adm inistrative Officer,

ICAR Research Complex for NEH Region, Umroi Road, Umiam, Meghalaya

-

^793103.

l/we wish to submit our

Tenders

for

THE

JoB

woRK/coNTRACT

FoR

^pRovtDtNG

MANPOWER SERVICES on the following rates.

l/we

agree

to forfeit of

our earnest money

if l/we

fail

to

comply

with

any

of

the terms and conditions in whole or in part laid down in the Tender form/document.

We have carefully read the terms and conditions of the Tender and are agreed

to

abide by these in letter and spirit.

Sign atu res

Name & Address of the ^Firm

Telephone No. _

Mobile No

Sl No Particula rs Per Month

Monthly commission/handling charges for THE JoB woRK coNTRACT FoR PRovlDlNG (highly skilled/skilled/unskilled labourers)

for

various farm operations/laboratory work/driving/office/dispensary

works etc.

ⁱⁿ

accordance with

the

requirement/ Services and

,

^{as per the terms and} conditions specified

in the

Tender including

all

labour /supervision/

responsibility etc.(Per month /per ^{labour) .}

Rs. in figure (ln words---

Email lD

t