The Age Profile of the Company’s Planted Area as at 30 June 2021 are as follows:
Kluang Estate %
Tall [ ≥ 20 ] 0%
Prime [ 7 – 19 ] 63%
Young [ 4 – 6 ] 11%
Immature [ 0 – 3 ] 26%
TOTAL [1,574] 100%
(Full name in Block Letters) (*NRIC No./Passport No./Company Registration No.)
of ...
(Address)
... and ...
(Address cont’d) (Email address/Tel. No.)
being a *Member/Members of KLUANG RUBBER COMPANY (MALAYA) BERHAD (the “Company”), hereby appoint the following person(s):
Name of Proxy *NRIC No./Passport No. Email/Contact No. No. of Shares to be
represented by Proxy
1.
2.
or failing *him/her, the Chairman of the Meeting as my/our proxy to vote for me/us on my/our behalf at the Sixty-Second Annual General Meeting (“62nd AGM”) of the Company, to be conducted fully virtual through live streaming and online remote voting via https://meeting.boardroomlimited.my (Domain Registration No. with MYNIC-D6A357657) on Thursday, 2 December 2021 at 12:30 p.m.
and at any adjournment thereof.
*My/our proxy(ies) *is/are to vote as indicated by an ‘X’ in the appropriate spaces below or abstain as he/she/they may think fit: - FIRST PROXY SECOND PROXY
NO. RESOLUTION FOR AGAINST FOR AGAINST
ORDINARY BUSINESS
Ordinary Resolution 1 To declare and approve the payment of Single Tier First and Final Dividend of 1 sen per ordinary share in respect of the financial year ended 30 June 2021
Ordinary Resolution 2 To declare and approve the payment of Single Tier Bonus Dividend of 2.15 sen per ordinary share in respect of the financial year ended 30 June 2021
Ordinary Resolution 3 To approve the payment of Directors’ fees and other benefits not exceeding of RM500,000 from 1 July 2021 until the conclusion of the next AGM to be held in 2022 Ordinary Resolution 4 To re-elect Mr Chew Khat Khiam Albert as Director Ordinary Resolution 5 To re-elect Mr Cheong Mun Hong as Director Ordinary Resolution 6 To re-elect Mr Wun Mow Sang as Director
Ordinary Resolution 7 To re-elect Mr Mugana Kerisnan A/L Karpiah as Director Ordinary Resolution 8 Re-appointment of Messrs Ernst & Young PLT as Auditors
of the Company and authorise the Directors to fix their remuneration
SPECIAL BUSINESS
Ordinary Resolution 9 Authority to Allot and Issue Shares by Directors pursuant to Sections 75 & 76 of the Companies Act 2016 Ordinary Resolution 10 Proposed Renewal of Shareholders’ Mandate for Share
Buy-Back Authority
Special Resolution Proposed Adoption of New Constitution of the Company Signed this ... day of ..., 2021
... ...
Signature of Shareholder Common Seal is to be affixed here if Shareholder is a Corporation
*Strike out whichever is not applicable.
Then fold here
1st fold here NOTES:
1. In view of the Covid-19 pandemic and Government of Malaysia’s official guidance on social distancing, the 62nd AGM will be conducted fully virtual through live streaming and online remote voting via https://meeting.boardroomlimited.com.my (“Virtual Meeting Facilities”). Please follow the procedures as set out in the Administrative Guide for the 62nd AGM in order to register, participate, speak and vote remotely via Virtual Meeting Facilities.
2. A member of the Company who is entitled to register, participate and vote at a general meeting of the Company is entitled to appoint not more than two (2) proxies to attend, participate and vote in his stead. A proxy may but need not be a member of the Company. There shall be no restriction as to the qualification of the proxy and the proxy shall have the same rights as the member.
3. Where a member appoints more than one (1) proxy, the appointment shall be invalid unless he/she specifies the proportions of his/her shareholdings to be represented by each proxy.
4. Where a member is an exempt authorised nominee which holds ordinary shares in the Company for multiple beneficial owners in one securities account (“omnibus account”) as defined under the Securities Industry (Central Depositories) Act, 1991, there is no limit to the number of proxies which the exempt authorised nominee may appoint in respect of each omnibus account it holds.
5. A member who has appointed a proxy or attorney or authorised representative to register, participate, speak and vote at this Annual General Meeting via Virtual Meeting Facilities must request his/her proxy to register himself/herself at Boardroom Smart Investor Online Portal at website https://investor.boardroomlimited.com. Please follow the procedures as set out in the Administrative Guide for the 62nd AGM.
6. The instrument appointing a proxy shall be writing under the hand of the appointer or his attorney duly authorised in writing, or if such appointer is a corporation, either under its common seal or under the hand of its officer or attorney duly authorised.
7. The instrument appointing a proxy must be made in a hard copy form or by electronic means, not less than 24 hours before the time appointed for holding the AGM, as follows: - In Hardcopy Form
The original instrument appointing a proxy (“Proxy Form”) must be deposited at the office of the Company’s Share Registrar, Boardroom Share Registrars Sdn Bhd at Ground Floor or 11th Floor, Menara Symphony, No. 5, Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor Darul Ehsan, Malaysia.
By Electronic means
The Proxy Form can also be lodged electronically with the Share Registrar of the Company through Boardroom Smart Investor Online Portal at https://investor.boardroomlimited.com or email to [email protected]. Please follow the procedures provided in the Administrative Guide for the 62nd AGM in order to deposit the Proxy Form electronically.
8. Please ensure ALL the particulars as required in the Proxy Form are completed, signed and dated accordingly. If no name is inserted in the space provided for the name of your proxy, the Chairman of the meeting will act as your proxy.
9. If you have submitted your Proxy Form and subsequently decided to appoint another person or you wish to participate in the 62nd AGM, please write to [email protected] to revoke the appointment of proxy no later than Wednesday, 1 December at 12:00 p.m., being 24 hours before the 62nd AGM.
10. Last date and time for lodging the Proxy Form is Wednesday, 1 December 2021 at 12:00 p.m.
11. In respect of deposited securities, only members whose names appear on the Record of Depositors on 24 November 2021 (General Meeting Record of Depositors) shall be eligible to attend the meeting or appoint proxy(ies) to attend, speak and/or vote on his/her behalf via Virtual Meeting Facilities.
Personal Data Privacy:
By submitting an instrument appointing a proxy(ies) and/or representative(s), the member accepts and agrees to the personal data privacy terms as set out in the Notice of Annual General Meeting dated 29 October 2021.
Affix Stamp The Share Registrar Here
KLUANG RUBBER COMPANY (MALAYA) BERHAD
Registration No. 195901000092 (3441-K)
c/o BOARDROOM SHARE REGISTRARS SDN. BHD.
Registration No. 199601006647 (378993-D)
Ground Floor / 11th Floor, Menara Symphony No. 5, Jalan Professor Khoo Kay Kim, Seksyen 13,
46200 Petaling Jaya, Selangor Darul Ehsan, Malaysia