NOTE: The Board gave an omnibus approval for ADMINISTRATIVE MATTERS from Item Nos. A-D, including sub-items.
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B. Agreements/Contracts
Note: These agreements have gone through the standard University processes from the Constituent Universities (CUs) concerned and the University System. In cases where there were irregularities in the processes, the documents were returned for review of or to exact compliance by the concerned.
UNIT TITLE PROJECT / AMOUNT /
DURATION
UP Diliman
1 Memorandum of Agreement between the University of the Philippines Diliman and the Department of Trade and Industry- Comprehensive Agrarian Reform Program (DTI-CARP)
Project: Green Marketing and Resiliency Course (GMRC)
Amount: DTI-CARP shall pay UP the amount of PHP180,000.00 inclusive of 10% administrative cost
Duration: Shall take effect for a period of six (6) months upon signing of the parties
2 Memorandum of Agreement between the University of the Philippines Diliman and the Philippine Science High School Consumers Cooperative
Project: Food Service Practicum, of BS Community Nutrition students of the College of Home Economics (CHE)
Duration: Shall take effect immediately upon signing of both parties
Implementing unit: College of Home Economics (CHE), UP Diliman 3 Memorandum of Agreement among
the University of the Philippines Diliman, the Department of Trade and Industry – National Capital Regional Office (DTI-NCRO), and the Department of Trade and Industry-Competitiveness Bureau (DTI CB)
Project: Monitoring and Evaluation of the Business Permits and Licensing System
Amount: PHP150,000.00 from DTI- NCRO
Duration: 15 September 2016 until 15 November 2016
Implementing unit: Institute for Small Scale Industries (ISSI), UP Diliman
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UP Diliman
4 Memorandum of Agreement between the University of the Philippines Diliman and the Home Guaranty Corporation (HGC)
Project: Business Communication Skills Seminar
Amount: HGC shall pay UP the amount of PHP80,000.00 as contract fee
Duration: Shall be effective for six (6) months upon signing of the parties Implementing unit: Institute for Small
Scale Industries (ISSI), UP Diliman 5 Memorandum of Agreement
between the University of the Philippines Diliman and the Department of Agriculture (DA)
Project: Business Counselors Course Amount: DA shall pay UP the amount
of PHP160,000.00 as contract fee Duration: Shall be effective upon
signing of the parties
Implementing unit: Institute for Small Scale Industries, UP Diliman 6 Memorandum of Agreement
(Renewal) between the University of the Philippines Diliman and the Home Guaranty Corporation (HGC)
Project: Business Communication Skills
Amount: HGC shall pay UP the amount of PHP80,000.00
Duration: Shall be effective for six (6) months
Implementing unit: Institute for Small Scale Industries, UP Diliman 7 Contract for Aircraft lease services
between the University of the Philippines Diliman and Asian Aerospace Corp.
Project: Aircraft lease services for Airborne LiDAR Data Acquisition for One Thousand One Hundred Eighty Six (1186) Flying Hours for the implementation of the Hazard Mapping of the Philippines for PHIL-LIDAR 1 Program
Amount: PHP49,988,000.00
Duration: Shall be deemed completed upon achieving one thousand one hundred eighty six (1186) accomplished flying hours
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UP Diliman
8 Memorandum of Understanding and Memorandum of Agreement on Student Exchange between the University of the Philippines Diliman and Hallym University South Korea
Project: Academic cooperation and exchange of students
Duration: Valid for a period of three (3) years
Implementing unit: Office of the Vice Chancellor for Academic Affairs UP Diliman
9 Memorandum of Understanding among the University of the Philippines Diliman, the Technical Assistance Movement People and Environment, Inc., the Homeless People’s Federation Philippines, Inc., and the Linkbuild, Inc.
Project: Enhance the technical and institutional capabilities of urban poor federations and member communities
Duration: Shall take effect upon signing of the parties and shall be valid and subsisting for a period of three (3) years
Implementing unit: College of Engineering, UP Diliman
10 Memorandum of Agreement between the University of the Philippines Diliman and the Philippine Heart Center
Project: Food Service Practicum for College of Home Economics students
Duration: From July 2016 until November 2017
Implementing unit: College of Home Economics, UP Diliman
11 Memorandum of Understanding for Academic Collaboration between the University of the Philippines Diliman and the National Graduate Institute for Policy Studies (GRIPS)
Project: Academic collaboration Duration: Will take effect from the
date signed by the representatives of the parties and will remain valid for a period of three (3) years Implementing unit: National College
of Public Administration and Governance
12 Memorandum of Agreement between the University of the Philippines Diliman and the Department of Trade and Industry- Region XI (DTI-XI)
Project: Small Business Counselors Course
Amount: DTI-XI shall pay UP the amount of PHP200,000.00 inclusive of 10% administrative cost in favor of UP
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Duration: Shall be effective upon signature of the parties
Implementing unit: Institute for Small Scale Industries , UP Diliman UP
Diliman
13 Memorandum of Agreement between the University of the Philippines Diliman and Notre Dame University (NDU)
Project: Academic research cooperation
Duration: Valid for a period of two (2) years
Implementing unit: College of Social Sciences and Philosophy, College of Arts and Letters, and Asian Center, UP Diliman
Highlights of the Discussion
On the Contract for Aircraft Lease Services between the University of the Philippines Diliman and Asian Aerospace Corporation
1. Regent Farolan said his attention was caught on this contract because the amount is PhP49,988,000.00. He asked whether all the necessary requirements and all the certifications are in order, especially in the bidding process.
2. Regent Jimenez understood from the documents that bidding has been conducted.
3. Vice President Danny Uy explained that there was an existing rule that the Office of the Chancellor has a limit signing authority of PhP50 million. So the amount was within the signing authority of the Chancellor and therefore the processes are conducted at the level of the Chancellor.
4. Regent Jimenez pointed out that based on submitted documents, a public bidding has been conducted and there is a certification saying that aside from complying with the rules of procurement, it has also complied with the University’s Delineation of Authority and it has been accepted. The bid is effective once it is signed by the end user, which in this case is UP Diliman. Thus, he agreed that this was just for the information of the Board.
5. Secretary De Las Llagas said that the Board has been confirming contracts even though they fall under the delineated authority of the Board to the President or to the Chancellor.
6. President Pascual explained that when the Board approved the limits of approval of authority of the President and the Chancellors, it was indicated in the proposal that the President’s or the Chancellor’s decision in exercising the delegated authority will only be submitted to the Board for information. He suggested to remind UP Diliman to update its forms to conform to the increased approval ceilings.
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The Board NOTED the following:
A. Launching of the TVUP (Internet University of the Philippines Television) Project
The TVUP (Internet University of the Philippines Television) Project was launched on 24 November 2016 at the Executive House, UP Diliman.
B. Proposed Visual Identity Guidebook
The team led by Mr. Conrad Viriña and Asst. Prof. Marc San Valentin presented to the Board of Regents the proposed Visual Identity Guidebook.
Highlights of the Discussion
1. On the proposed UP ID, Staff Regent Mejia requested to include the home address of the employees in the identification card (ID) template. This was one of several important information being asked for by some government agencies such as the Pag-IBIG Fund. Chair Licuanan said that the signature should be included as well.
2. Regent Jimenez asked the purpose of the black vertical strip on the ID template. According to Asst. Prof. Valentin, it is the slot for the Universal Product Code or barcode for library use.
The barcode will access records such as borrowed books, overdue books, among others.
3. President Pascual suggested that the team coordinate with the IT people to be able to shift from using a barcode to radio-frequency identification (RFID) which uses electromagnetic fields to automatically identify tags attached to the object. Chair Licuanan said that the RFID may be used for another ID apart from the UP ID for specific purposes (e.g., security access).
4. Student Regent Manuel also suggested having a uniform branding for student IDs across the UP system because he noticed that IDs vary among the CUs.
5. Regent Jimenez noticed that the head of the eagle in the UP Logo does not really resemble that of an eagle. Mr. Viriña said that the new UP logo used the Philippine Eagle as the template, whereas before an American gold eagle was used.
6. President Pascual suggested that the team prepare an illustration of the evolution of the eagle image in the UP Logo. He was aware that other people mistake the image for a parrot.