College Dean
2. Mechanical Eng’g
3. Electrical Eng’g.
4. Electronics Eng’g.
5. Computer Eng’g.
6. Industrial Eng’g.
7. Mechatronics Eng’g.
8. Manufacturing Eng’g.
I
Posting of qualifiers in the bulletin board of the Admission
Office. (Date)
Receiving master list of qualifiers from Admission Office. (Date)
1.BSUAT Permit 2.Photocopy of FORM137. (Date)
College Dean Individually Classify according to course and section.
Returning Students:
1.Submit Transcript of Records for Evaluation.
2. Submit School Clearance and Good Moral Character.
2. Submit self for interview.
REFER TO THE STUDENT HANDBOOK.
REFER TO THE STUDENT AFFAIRS OFFICE.
P 1. Receiving students two weeks before interview date and scheduling for interview date.
2. Posting of interview date.
1. Date of interview.
2. Interview procedure.
3. First come, First serve.
4. Personal appearance.
College Dean Interview proper.
Determining Students Population
Date of Enrolment.
Enrolment procedure for Freshmen and Old Students.
Adding and Changing and Dropping of Subjects Procedure
Refer to the Local Registrar.
Refer to the Registrars’ Office.
O 1. Students Attend the
Scheduled University Orientation.
2. Students Attend the Scheduled Local Orientation.
Request in joining student organizations.
Secure class schedule.
Dean of Student Affairs.
College Dean and all Faculty
Concerned.
Student Organizations.
Student Government
President.
Director of the Office of Students’
Organization.
By program 13. Knowledge of the Students’ Handbook.
14. Knowledge of venues and classrooms.
15. Knowledge of Teachers and Personnel.
16. Knowledge of Activities and Programs.
Absentees.
Late enrolees.
Refer to the Scheduled meeting with the Para Counsellor.
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COLLEGE
PROCESS CONTROL
POINT (I,P,O)
QUALITY INDICATOR/CHECK
ITEM
REQUIREMENTS/ SPECIFICATION
FUNCTION
RESPONSIBLE FOR M/M FREQUENCY PROCEDURE/
RECORD
NONCONFORMING PRODUCTS/
SERVICES
CORRECTIONS (Function Responsibility) COED FACULTY LOADING
I
Credentials Field of specialization Area Chair 3 months before
the end of the semester
Verifying the field of specialization of the
faculty
Assigning faculty to handle subject which are not in line with his area of specialization
Align the faculty load to its area of specialization (area chair)
P
O Schedule Faculty Load
FACULTY
SCHEDULING I
Approved faculty load Area Chair/College
Secretary
2 months before the end of
semester
Verifying the load of the faculty
Conflict in the schedule of classes Adjust the class schedule (area chair)
P Scheduling of classroom
O Room assignment
Room Utilization
I
Faculty Schedule Area Chair 2 months before
the end of semester
Checking the faculty Schedule
Conflict in the schedule of classes Adjust the class schedule (area chair)
P
O Room assignment of class/faculty
Classroom
Observation I Faculty Schedule Area Chair
P O Faculty Monitoring I
Area Chair P
O
ACADEMIC AFFAIRS
Department/ Office/ Unit: Prepared by: Reviewed by: Approved by: Rev No: Effective Date:
COLLEGES
College Deans DR. EDGARDO M. SANTOS
Vice President for Academic Affairs DR. CECILIA N. GASCON President
0 March 06, 2017 Signature Over Printed Name/ Date Signature Over Printed Name/ Date Signature Over Printed Name/ Date
PROCESS CONTROL
POINT QUALITY
REQUIREMENT REQUIREMENTS/
SPECIFICATIONS
FUNCTION RESPONSIBLE
FOR M/M FREQUENCY DOCUMENTED
INFORMATION NONCONFORMING
OUTPUTS/ SERVICES CORRECTIONS (Function Responsible) Determination
of Quota of the Program
Input Completeness
of information Source of Input: College Deans
Information on the availability of classrooms, facilities and faculty of the college during the 2nd semester of the previous academic year
Dean Every
academic year
Inventory of Facilities, Faculty Line-up
Classrooms, facilities and faculty are not complete/
available
Include requirements in the submission of PPMP for planning of the resources (Dean)
Make adjustment on the quota of the program (Dean) Process Completeness
and timeliness of preparation
Quota of the program (based on the availability of classroom, facilities and faculty of respective Colleges) should include the section and number of students per section
Quota of the program of the college to be submitted to VPAA for review and consolidation before the application period
Dean Every
academic year
Enrolment Projection for the College Programs
Incomplete details of the quota of the program
Quota of the program of the college not submitted to VPAA before the application period
Inform respective College Dean to review/ revisit the quota,
(VPAA)
Follow-up submission from respective Deans (VPAA)
Output Timeliness of
submission Recipient of Output:
Admissions Office Quota of the program of all colleges to be submitted to the
VPAA Every
academic year
Enrolment Projection for the College Programs
Delayed submission of quota
of the program of all Colleges Inform Admissions Office of the delay (VPAA)
PROCESS CONTROL
POINT QUALITY
REQUIREMENT REQUIREMENTS/
SPECIFICATIONS
FUNCTION RESPONSIBLE
FOR M/M FREQUENCY DOCUMENTED
INFORMATION NONCONFORMING
OUTPUTS/ SERVICES CORRECTIONS (Function Responsible) Admissions Office before the
month of November of the current Academic Year (for the next Academic Year) Enrolment –
New Students Input Completeness and timeliness of requirements
Source of Input: Admissions Office
List of Reserved Qualifiers received from Admissions Office before the enrolment period and within the defined quota of the respective program of the College New students with student number
Dean Every
enrolment List of Reserved
Qualifiers List of Reserved Qualifiers provided by the Admissions Office does not meet (below/
above) the defined quota of the program.
Delayed release of the List of Reserved Qualifiers
Student without student number
Inform and request Admissions Office to provide additional list of qualifiers (below quota) or conduct additional screening (above quota) (Dean) Follow-up with Admissions Office (Dean)
Inform student to secure student number from Registrar’s Office Source of Input: Student
Requirements for processing of enrolment include:
Personal appearance of the student or authorized representative
Enrolment within the enrolment period
Student included in the List of Reserved Qualified Students
College
Secretary Every
enrolment Screening No appearance of reserved and qualified student during the enrolment period
Student not included in the List of the Reserved Qualified Students
Determine schedule for late enrolment and inform student of the corresponding penalties
(College Secretary/
Dean)
Student to be included in the waiting list (College Secretary/
Dean)
Process Completeness New student enrolment College Every Student Profile, Incomplete/ inaccurate profile Update student profile
PROCESS CONTROL
POINT QUALITY
REQUIREMENT REQUIREMENTS/
SPECIFICATIONS
FUNCTION RESPONSIBLE
FOR M/M FREQUENCY DOCUMENTED
INFORMATION NONCONFORMING
OUTPUTS/ SERVICES CORRECTIONS (Function Responsible)
Local Profiling (Name, Address, Contact Number, Guardian)
Scheduling of classes
Student enrolled in the correct program
Assessment of Scholars (student to be referred to Scholarship Office, then to Accounting Office)
Assessment through the enrolment system (using the current template)
Assigned Assessor
For CoN, CHE, CCJE, CBA, CoEd and Sarmiento Campus an interview shall be conducted as part of the enrolment process
Dean Every
enrolment Interview
Questionnaire Student did not meet the required criteria of the interview
Refer student to other program of the College or other College (Dean) For CAFA, a skill test shall be
administered Dean Every
enrolment Drawing Student did not meet the
required criteria of the skill test Inform student of non- acceptance to the program/ College (Dean)
Output Completeness
and accuracy Recipient of Output: Student Printing of assessment form (computer-generated) in correct template (includes the subjects to be enrolled and amount to be paid)
Assigned
Assessor Every
enrolment Assessment
Form Printed assessment form not
in correct template Reassess
(Assigned Assessor)
Enrolment – Old
Students Input Completeness and timeliness of requirements
Source of Input: Student Requirements for processing of enrolment include:
Personal appearance of the student or authorized representative
Assigned
Adviser Every
enrolment Certificate of Grades, Retention Policy
Incomplete grades in the Certificate of Grades/ No Certificate of Grades
Request certification from faculty of the status of grades of the student
(Dean)
PROCESS CONTROL
POINT QUALITY
REQUIREMENT REQUIREMENTS/
SPECIFICATIONS
FUNCTION RESPONSIBLE
FOR M/M FREQUENCY DOCUMENTED
INFORMATION NONCONFORMING
OUTPUTS/ SERVICES CORRECTIONS (Function Responsible)
Certificate of Grades (COG) issued by the Registrar’s Office
Enrolment within the enrolment period
Completion form
Retention Policy signed by the Dean, Adviser and Guardian
Clearance (for returning students)
Leave of Absence form (for returning students)
Certification of subjects being offered by the other University (for cross enrolment/ student taking supplemental units), i.e., COE, CAL, COS
Request printout from the Registrar’s Office (Dean)
Process Completeness and accuracy of enrolment
Old student enrolment procedure includes:
Updating of Local Student Profile (Name, Address, Contact Number, Guardian)
Scheduling of classes
Student enrolled in the correct program
Assessment for Scholars (student to be referred to Scholarship Office, then to Accounting Office)
Assessment through the enrolment system (using the current template)
Accomplished Advising Slip
College Secretary/
Program Chair
Every
enrolment Student Profile, Student Checklist, Advising Slip
Incomplete/ inaccurate profile Update student profile and checklist (College Secretary/
Program Chair)
PROCESS CONTROL
POINT QUALITY
REQUIREMENT REQUIREMENTS/
SPECIFICATIONS
FUNCTION RESPONSIBLE
FOR M/M FREQUENCY DOCUMENTED
INFORMATION NONCONFORMING
OUTPUTS/ SERVICES CORRECTIONS (Function Responsible) For COE, battery test shall be
administered for incoming 3rd year students
For CBA, battery test shall be administered for incoming 2nd year and 3rd year students For CCJE (Criminology) qualifying exam shall be administered for incoming 2nd and 3rd year students
Dean Every
enrolment Interview
Questionnaire Student did not pass the
battery test Refer student to
transfer to non-quota course or include in the waiting list (Dean)
Output Completeness
and accuracy Recipient of Output: Student Printing of assessment form (computer-generated) in correct template (includes the subjects to be enrolled and amount to be paid)
Assigned
Assessor Every
enrolment Assessment
Form Printed assessment form not
in correct template Reassess
(Assigned Assessor)
Enrolment – Graduate School
Input Completeness Timeliness Accuracy
Source of Input:
Process
Output Recipient of Output
Enrolment –
High School Input Completeness Timeliness Accuracy
Source of Input:
Process
Output Recipient of Output
Faculty Loading Input Timeliness of
preparation Source of Input: Deans At least 8 weeks before the enrolment period of the next semester
Program Chair/
Department Head
Every
semester Guidelines for the Faculty Work Load
Incomplete information
PROCESS CONTROL
POINT QUALITY
REQUIREMENT REQUIREMENTS/
SPECIFICATIONS
FUNCTION RESPONSIBLE
FOR M/M FREQUENCY DOCUMENTED
INFORMATION NONCONFORMING
OUTPUTS/ SERVICES CORRECTIONS (Function Responsible) For Service Colleges (CAL,
COS, CICT, etc) – request for loading from other Colleges shall be made at least 10 weeks before the enrolment period of the next semester Process Completeness
of faculty loading
The following shall be considered during faculty loading:
Number of sections
Number of specialization of faculty
Number of preparation
Status of employment (part- time, full-time)
Designation of the faculty
Rate per hour of the faculty Note: Faculty capable of teaching specialized subjects shall be prioritized in the faculty loading
Program Chair/
Department Head
Every
semester Guidelines for the Faculty Work Load
Incomplete faculty loading Review and where necessary revise the faculty loading (Program Chair/
Department Head)
Timeliness of review and approval of faculty loading
Faculty loading shall be submitted to the Dean of the College and submitted to VPAA for final review and approval
Program Chair/
Department Head
Every
semester Guidelines for the Faculty Work Load
Delayed submission of faculty loading for review and approval
Inform the Dean/
Requesting College (Program Chair/
Department Head)
Output
Input Completeness Timeliness
PROCESS CONTROL
POINT QUALITY
REQUIREMENT REQUIREMENTS/
SPECIFICATIONS
FUNCTION RESPONSIBLE
FOR M/M FREQUENCY DOCUMENTED
INFORMATION NONCONFORMING
OUTPUTS/ SERVICES CORRECTIONS (Function Responsible) Process
Output Scheduling of
Classes Assessment and Evaluation of Student Student Discipline Curriculum Development Curriculum Review Monitoring of Classroom Instruction Co-curricular Supervision Borrowing of Laboratory Equipment OJT Deployment Budget Planning/
Preparation of PPMP Preparation for Program Accreditation Faculty Meetings In-service Trainings
ADMINISTRATION
Department/ Office/ Unit: Prepared by: Reviewed by: Approved by: Rev No: Effective Date:
Safety and Security
Services P/SUPT. MARIO B. GARCIA (RET.)
Head, Safety and Security Services JAIME P. PULUMBARIT
Vice President for Finance, Admin and Resource Generation
DR. CECILIA N. GASCON
President
0 March 06, 2017
Signature Over Printed Name/ Date Signature Over Printed Name/ Date Signature Over Printed Name/ Date
PROCESS CONTROL
POINT QUALITY
REQUIREMENT REQUIREMENTS/
SPECIFICATIONS
FUNCTION RESPONSIBLE
FOR M/M FREQUENCY PROCEDURE/
RECORD NONCONFORMING
OUTPUTS/ SERVICES CORRECTIONS (Function Responsible) Brought-In
Material (during University Activity and Delivery)
Input Completeness of signatories of submitted Request Letter
Source of Input: University Personnel, Students and Visitor
Visitor shall submit Request letter addressed to the President and attention to concerned Department This will be forwarded to Head OSSS for notation
Head OSSS As the need
arise Security
Contingency Plan Incomplete signatories Require the requestor for completion (Head OSSS)
Process Completeness and accuracy of declared items in Request letter
University Personnel who will bring his / her personal item inside t shall declare his/her personal items to be brought-in and recorded in the Logbook
Visitor shall present approved Request letter as basis for inspection of Items to be brought-in
For delivery, Official Receipt (OR) shall be presented for checking/ inspection/
Security in-
charge/ Gater As the need
arise Security
Contingency Plan No presented approved
Request letter Do not allow to bring in the item
(Security in-charge/
Gater)