DECISIONS OF THE BOARD OF REGENTS
U. P. Foundation, Inc
Deed of Donation and Acceptance between the University of the Philippines Foundation, Inc. (Donee) and Mr. Robert L. Go (Donor) Donation: P120,000.00
Purpose: For the establishment and awarding of a “Salary Supplement for a Member of the Faculty of Computer Science in U.P. Visayas Cebu College.”
Particulars:
a. The Donee shall manage the donation and award it to the faculty member identified for the purpose, following the processes of the University, that is, recommendation of the Dean of the College, endorsement by the Chancellor of U.P.
Visayas, and approval of the President of the University;
b. The salary supplement shall be paid at the rate of P10,000 per month for a period of one year;
c. The salary supplement shall be awarded in accordance with the applicable policies and guidelines of the University of the Philippines in effect as of such awarding, not inconsistent with the above-enumerated terms; and
d. This Agreement may be amended by mutual consent of the Donor and the Donee.
Date notarized: 7 October 2008
CONTRACT/AGREEMENTS
U.P. System
Memorandum of Agreement between the University of the Philippines (UP) and the Association of Philippine Physicians in America (APPA)
Donation: PhP500,000.00 to establish a scholarship fund and to support a scholarship program Particulars:
UP and APPA agree on the following:
a. APPA, for and in consideration of its generosity and liberality, hereby agrees to establish a perpetual scholarship program to be called the “Association of Philippine Physicians in America (APPA) Scholarship” for bright but financially needy UP students of Filipino citizenship, subject to the Rules to Govern the APPA Scholarship;
b. APPA shall donate to U.P. the amount of PhP500,000.00 as seed money for the scholarship program which APPA shall remit to U.P. upon signing of the Agreement;
c. Unless otherwise mutually agreed upon by both parties, U.P.
shall keep the principal amount of the seed money intact and use only Ninety Percent (90%) of the interest income to fund scholarships. The remaining ten percent (10%) of the interest income shall be added to the principal of the scholarship fund annually;
d. U.P. shall administer the scholarship fund and select the scholars through the Office of Scholarships and Student Services in accordance with mutually agreed guidelines based on U.P.’s prevailing rules on scholarship grants;
e. APPA represents and warrants to U.P. that it has legal power and authority to execute and deliver the Agreement and to perform all the terms and conditions required to be performed under the Agreement;
f. In case any one or more of the provisions contained herein shall, for any reason, be held invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision of the Agreement, and the remaining valid provision/s shall be enforceable to the fullest extent; and
g. Both parties agree to execute such other documents and instruments that may be necessary to implement the Agreement.
Effectivity: Effective immediately upon execution by the parties and shall remain in force and effect unless otherwise terminated for cause or reason beyond the control of either party, subject to a sixty-day written notice to the other party
Date notarized: 17 September 2008 U.P. Diliman
Memorandum of Agreement between the University of the Philippines and the Bahay ng Diyos Foundation (Producer) Project: Staging of Silent Soprano at the Teatro Aguinaldo Implementing Unit: Department of Speech Communication and
Theater Arts (DSCTA), College of Arts and Letters
Amount of Project: PhP800,000.00 Particulars:
The Producer shall:
a. Shoulder the rental fee of the venue (Teatro Aguinaldo) with standard theater complement (equipment and manpower) from September 3 to September 6, 2008 for the staging of the production according to schedule;
b. Undertake publicity, promotions and marketing activities for the shows;
c. Undertake printing of tickets, posters and souvenir programs subject to consultation and final approval of the DSCTA artistic team;
d. Shoulder rental costs of sounds and lights systems outside of standard theater complements;
e. Pay professional fee of sound engineer;
f. Pay talent fee/s of actors hired by producer; and
g. Undertake all other incidental expenses not included in the approved budget.
The University through DSCTA shall:
a. Mount the musical Silent Soprano for two (2) performances, on September 5 and 6, 2008 at the Teatro Aguinaldo, to the best of its ability;
b. Hire the necessary artistic staff, production staff and artists as indicated in the approved budget and be accountable for its corresponding fees/expenses;
c. Participate in all forms of publicity and promotions conducted by the Producer such as interviews, radio/television and press conferences, without additional fees and within Metro Manila only;
d. Be entitled to ten (10) complementary tickets of each show; and e. Document the performance in video, audio and photo for the DSCTA’s archival purposes and provide the Producer one copy of the video and audio.
Period of Project: 3 to 6 September 2008 Date notarized: 16 September 2008
General Construction Agreement between the University of the Philippines (University) and Che-Riss Construction and Trading (Contractor)
Project: Proposed Painting/Re-Painting of Exterior and Miscellaneous Works, SOLAIR, U.P. Diliman Amount: PhP 444,587.81
Mode of Procurement: Public Bidding in accordance with RA 9184 and its Implementing Rules and Regulations Particulars:
The Contractor shall:
a. Supply and provide all labor, materials, tools, and equipment, including power and water, transportation and other facilities, services, and all related work for the Project, in accordance with the issued plans, drawings, schedule, technical specifications, and other related contract documents, necessary to prosecute the work to completion, as called for in the Plans and Scope of Works;
b. At its own expense, be responsible for the unloading, unpacking, and inspection of all contract-furnished materials, machinery, and equipment delivered to the construction site, and shall also be responsible for the storage, control, transportation, safekeeping, and any other necessary arrangement for such materials, machinery, and equipment within the site;
c. Ensure adequate protection at all times of all materials, machinery, and equipment in the construction site against damage, robbery, and pilferage, and shall be responsible for any damage or loss;
d. Render warranty services on all work performed in accordance with the provisions of the Agreement and the Contract Documents;
e. Prior to or upon signing of the Agreement, the Contractor shall furnish the University a Performance Bond to guarantee the faithful performance of its obligations under the Agreement and to answer for obligations arising out of or in accordance with the Agreement; and
f. The Contractor shall furnish the University with a Guarantee Bond in an amount equal to ten percent (10%) of the Contract Price, effective for a period of one (1) year reckoned from the date of Final Acceptance. Said Guarantee Bond is to answer for any loss, damage, injury, or expense which the University may incur to make good defects in workmanship or materials that may become evident within one (1) year from the date of Final Acceptance.
The Office of the Campus Architect of the University shall have the following functions and responsibilities:
a. Supervise all phases of the construction works covered under the Agreement;
b. Conduct regular inspection of the ongoing construction works and its premises, including the inspection of the materials and supplies being used for construction;
c. Recommend to the University or its proper authorities any work changes, suspension, or stoppage of the works; and d. Certify as to the percentage of completion of the construction
works.
In the Procurement of Civil Works for this Project, the requirements of RA 9184 and its Implementing Rules and Regulations, as well as the University’s Delineation of Authority, have been complied with.
Period of Contract: Thirty (30) Calendar Days Date notarized: 11 September 2008
General Construction Agreement between the University of the Philippines (University) and TM Abad Construction (Contractor) Project: Proposed Re-Painting of Exteriors (Package C),
Abelardo Hall, Gonzales Hall, Vargas Museum, Bulwagang Rizal
Amount: PhP 3,105,347.14
Mode of Procurement: Public Bidding in accordance with RA 9184 and its Implementing Rules and Regulations Particulars:
The Contractor shall:
a. Supply and provide all labor, materials, tools, and equipment, including power and water, transportation and other facilities, services, and all related work for the Project, in accordance
with the issued plans, drawings, schedule, technical specifications, and other related contract documents, necessary to prosecute the work to completion, as called for in the Plans and Scope of Works;
b. At its own expense, be responsible for the unloading, unpacking, and inspection of all contract-furnished materials, machinery, and equipment delivered to the construction site, and the storage, control, transportation, safekeeping, and any other necessary arrangement for such materials, machinery, and equipment within the site;
c. Ensure adequate protection at all times of all materials, machinery, and equipment in the construction site against damage, robbery, and pilferage, and shall be responsible for any damage or loss;
d. Render warranty services on all work performed in accordance with the provisions of the Agreement and the Contract Documents;
e. Prior to or upon signing of the Agreement, the Contractor shall furnish the University a Performance Bond to guarantee the faithful performance of its obligations under the Agreement and to answer for obligations arising out of or in accordance with the Agreement;
and
f. The Contractor shall furnish the University with a Guarantee Bond in an amount equal to ten percent (10%) of the Contract Price, effective for a period of one (1) year reckoned from the date of Final Acceptance. Said Guarantee Bond is to answer for any loss, damage, injury, or expense which the University may incur to make good defects in workmanship or materials that may become evident within one (1) year from the date of Final Acceptance.
The Office of the Campus Architect of the University shall have the following functions and responsibilities:
a. Supervise all phases of the construction works covered under the Agreement;
b. Conduct regular inspection of the ongoing construction works and its premises, including the inspection of the materials and supplies being used for construction;
c. Recommend to the University or its proper authorities any work changes, suspension, or stoppage of the works; and
d. Certify as to the percentage of completion of the construction works.
In the Procurement of Civil Works for this Project, the requirements of RA 9184 and its Implementing Rules and Regulations, as well as the University’s Delineation of Authority, have been complied with.
Period of Contract: 60 Calendar Days Date notarized: 17 July 2008
General Construction Agreement between the University of the Philippines (University) and EMQ Design and Construction (Contractor)
Project: Proposed Alumni Walk Amount: PhP 2,263,357.28
Mode of Procurement: Public Bidding in accordance with RA 9184 and its Implementing Rules and Regulations Particulars:
The Contractor shall:
a. Supply and provide all labor, materials, tools, and equipment, including power and water, transportation and other facilities,
services, and all related work for the Project, in accordance with the issued plans, drawings, schedule, technical specifications, and other related contract documents, necessary to prosecute the work to completion, as called for in the Plans and Scope of Works;
b. At its own expense, be responsible for the unloading, unpacking, and inspection of all contract-furnished materials, machinery, and equipment delivered to the construction site, and shall also be responsible for the storage, control, transportation, safekeeping, and any other necessary arrangement for such materials, machinery, and equipment within the site;
c. Ensure adequate protection at all times of all materials, machinery, and equipment in the construction site against damage, robbery, and pilferage, and shall be responsible for any damage or loss;
d. Render warranty services on all work performed in accordance with the provisions of the Agreement and the Contract Documents;
e. Prior to or upon signing of the Agreement, the Contractor shall furnish the University a Performance Bond to guarantee the faithful performance of its obligations under the Agreement and to answer for obligations arising out of or in accordance with the Agreement; and
f. The Contractor shall furnish the University with a Guarantee Bond in an amount equal to ten percent (10%) of the Contract Price, effective for a period of one (1) year reckoned from the date of Final Acceptance. Said Guarantee Bond is to answer for any loss, damage, injury, or expense which the University may incur to make good defects in workmanship or materials that may become evident within one (1) year from the date of Final Acceptance.
The Office of the Campus Architect of the University shall have the following functions and responsibilities:
a. Supervise all phases of the construction works covered under the Agreement;
b. Conduct regular inspection of the ongoing construction works and its premises, including the inspection of the materials and supplies being used for construction;
c. Recommend to the University or its proper authorities any work changes, suspension, or stoppage of the works; and d. Certify as to the percentage of completion of the construction
works.
In the Procurement of Civil Works for this Project, the requirements of RA 9184 and its Implementing Rules and Regulations, as well as the University’s Delineation of Authority, have been complied with.
Period of Contract: 90 calendar days as specified in the Notice to Proceed issued by the University
Date notarized: 7 March 2008
General Construction Agreement between the University of the Philippines Diliman (University) and Reygem Builders (Contractor)
Project: Proposed renovation of Pulungang C.M. Recto, Bulwagang Rizal, College of Arts and Letters, U.P. Diliman
Amount: PhP 1,815,228.75
Mode of Procurement: Public Bidding in accordance with RA 9184 and its Implementing Rules and Regulations
Particulars:
The Contractor shall:
a. Supply and provide all labor, materials, tools, and equipment, including power and water, transportation and other facilities, services, and all related work for the Project, in accordance with the issued plans, drawings, schedule, technical specifications, and other related contract documents, necessary to prosecute the work to completion, as called for in the Plans and Scope of Works;
b. At its own expense, be responsible for the unloading, unpacking, and inspection of all contract-furnished materials, machinery, and equipment delivered to the construction site, and shall also be responsible for the storage, control, transportation, safekeeping, and any other necessary arrangement for such materials, machinery, and equipment within the site;
c. Ensure adequate protection at all times of all materials, machinery, and equipment in the construction site against damage, robbery, and pilferage, and shall be responsible for any damage or loss;
d. Render warranty services on all works performed in accordance with the provisions of the Agreement and the Contract Documents;
e. Prior to or upon signing of the Agreement, the Contractor shall furnish the University a Performance Bond to guarantee the faithful performance of its obligations under the Agreement and to answer for obligations arising out of or in accordance with the Agreement; and
f. The Contractor shall furnish the University with a Guarantee Bond in an amount equal to ten percent (10%) of the Contract Price, effective for a period of one (1) year reckoned from the date of Final Acceptance. Said Guarantee Bond is to answer for any loss, damage, injury, or expense which the University may incur to make good defects in workmanship or materials that may become evident within one (1) year from the date of Final Acceptance.
The Office of the Campus Architect of the University shall have the following functions and responsibilities:
a. Supervise all phases of the construction works covered under the Agreement;
b. Conduct regular inspection of the ongoing construction works and its premises, including the inspection of the materials and supplies being used for construction;
c. Recommend to the University or its proper authorities any work changes, suspension, or stoppage of the works; and d. Certify as to the percentage of completion of the construction
works.
In the Procurement of Civil Works for this Project, the requirements of RA 9184 and its Implementing Rules and Regulations, as well as the University’s Delineation of Authority, have been complied with.
Period of Contract: 90 calendar days as specified in the Notice to Proceed issued by the University
Date notarized: 14 February 2008
General Construction Agreement between the University of the Philippines Diliman (University) and Simplified Builders (Contractor)
Project: Proposed Site Development and Fencing, Engineering Library and Computer Science Building, U.P. Diliman Amount: PhP 8,708,045.50
Mode of Procurement: Public Bidding in accordance with RA 9184 and its Implementing Rules and Regulations
Particulars:
The Contractor shall:
a. Supply and provide all labor, materials, tools, and equipment, including power and water, transportation and other facilities, services, and all related works for the Project, in accordance with the issued plans, drawings, schedule, technical specifications, and other related contract documents, necessary to prosecute the work to completion, as called for in the Plans and Scope of Works;
b. At its own expense, be responsible for the unloading, unpacking, and inspection of all contract-furnished materials, machinery, and equipment delivered to the construction site, and the storage, control, transportation, safekeeping, and any other necessary arrangement for such materials, machinery, and equipment within the site;
c. Ensure adequate protection at all times of all materials, machinery, and equipment in the construction site against damage, robbery, and pilferage, and shall be responsible for any damage or loss;
d. Render warranty services on all works performed in accordance with the provisions of the Agreement and the Contract Documents;
e. Prior to or upon signing of the Agreement, the Contractor shall furnish the University a Performance Bond to guarantee the faithful performance of its obligations under the Agreement and to answer for obligations arising out of or in accordance with the Agreement; and
f. The Contractor shall furnish the University with a Guarantee Bond in an amount equal to ten percent (10%) of the Contract Price, effective for a period of one (1) year reckoned from the date of Final Acceptance. Said Guarantee Bond is to answer for any loss, damage, injury, or expense which the University may incur to make good defects in workmanship or materials that may become evident within one (1) year from the date of Final Acceptance.
The Office of the Campus Architect of the University shall have the following functions and responsibilities:
a. Supervise all phases of the construction works covered under the Agreement;
b. Conduct regular inspection of the ongoing construction works and its premises, including the inspection of the materials and supplies being used for construction;
c. Recommend to the University or its proper authorities any work changes, suspension, or stoppage of the works; and d. Certify as to the percentage of completion of the construction
works.
In the Procurement of Civil Works for this Project, the requirements of RA 9184 and its Implementing Rules and Regulations, as well as the University’s Delineation of Authority, have been complied with.
Period of Contract: 240 calendar days as specified in the Notice to Proceed issued by the University
Date notarized: 12 March 2008
General Construction Agreement between the University of the Philippines Diliman (University) and the PGM Construction and Plumbing Services (Contractor)
Project: Proposed Re-roofing and Miscellaneous Works, Phase 2, School of Statistics, U.P. Diliman
Amount: PhP 1,903,853.12
Mode of Procurement: Public Bidding in accordance with RA 9184 and its Implementing Rules and Regulations Particulars:
The Contractor shall:
a. Supply and provide all labor, materials, tools, and equipment, including power and water, transportation and other facilities, services, and all related works for the Project, in accordance with the issued plans, drawings, schedule, technical specifications, and other related contract documents, necessary to prosecute the work to completion, as called for in the Plans and Scope of Works;
b. At its own expense, be responsible for the unloading, unpacking, and inspection of all contract-furnished materials, machinery, and equipment delivered to the construction site, and the storage, control, transportation, safekeeping, and any other necessary arrangement for such materials, machinery, and equipment within the site;
c. Ensure adequate protection at all times of all materials, machinery, and equipment in the construction site against damage, robbery, and pilferage, and shall be responsible for any damage or loss;
d. Render warranty services on all works performed in accordance with the provisions of the Agreement and the Contract Documents;
e. Prior to or upon signing of the Agreement, the Contractor shall furnish the University a Performance Bond to guarantee the faithful performance of its obligations under the Agreement and to answer for obligations arising out of or in accordance with the Agreement; and
f. The Contractor shall furnish the University with a Guarantee Bond in an amount equal to ten percent (10%) of the Contract Price, effective for a period of one (1) year reckoned from the date of Final Acceptance. Said Guarantee Bond is to answer for any loss, damage, injury, or expense which the University may incur to make good defects in workmanship or materials that may become evident within one (1) year from the date of Final Acceptance.
The Office of the Campus Architect of the University shall have the following functions and responsibilities:
a. Supervise all phases of the construction works covered under the Agreement;
b. Conduct regular inspection of the ongoing construction works and its premises, including the inspection of the materials and supplies being used for construction;
c. Recommend to the University or its proper authorities any work changes, suspension, or stoppage of the works; and d. Certify as to the percentage of completion of the construction
works.
In the Procurement of Civil Works for this Project, the requirements of RA 9184 and its Implementing Rules and Regulations, as well as the University’s Delineation of Authority, have been complied with.
Period of Contract: 90 calendar days as specified in the Notice to Proceed issued by the University
Date notarized: 15 September 2008
Contract for Security Services between the University of the Philippines (University) and the 168 Security and Allied Services, Inc. (Agency)
Services: Security Services for the South Sector of U.P. Diliman Campus
Implementing Unit: Office of the Vice-Chancellor for Community Affairs, U.P. Diliman
Amount: PhP 9,768,865.44
Period of Contract: 1 August 2008 to 1 November 2008 Mode of Procurement:
RA 9184 authorizes alternative modes of procurement specified under Sec. 53 (b) and (d) in instances when time is of the essence arising from other causes where immediate action is necessary, to prevent damage to or loss of life or property, or where the subject contract adjacent or contiguous to an ongoing project which includes contracts where the Provider has unique experience and expertise to deliver the required services.
The 168 Security and Allied Services, Inc., in currently protecting the North Sector, has sufficient relevant knowledge and experience of the requirements of the University to temporarily fill in the services left vacant by the pre-termination of Lanting Security and Watchman Agency.
The regular bidding for annual security requirement of the South Sector shall be conducted by September 2008.
In contracting with 168 Security and Allied Services, Inc., the applicable laws, rules and regulations have been complied with.
Particulars:
a. The Agency shall provide 140 security guards to be assigned/
deployed in accordance with the 23 July 2008 deployment of guards, South Sector; and
b. The University shall pay the Agency the same rate per day as determined from the Principal Contract, payable upon submission of the billings for the services rendered.
Contract for Security Services between the University of the Philippines (University) and the 168 Security and Allied Services, Inc. (Agency)
Services: Security Services for the North Sector of U.P. Diliman Campus (3rd Extension)
Implementing Unit: Office of the Vice-Chancellor for Community Affairs, U.P. Diliman
Amount: PhP 2,937,500.97
Period of Contract: 7:00 AM of August 1, 2008 to 7:00 AM of September 1, 2008