PDA II SSB-HRMS
C. Request for Certificate of Contributions and Monthly Amortizations
The Accounting Section under the Financial Management Division (FMD), Support Services Branch (SSB) provides services in the form of issuance of certification based on the monthly amortization being deducted from the employees’ monthly salary. The certification is an important document used by employees in updating their latest monthly contributions and accumulated amortizations in applying for loans and for whatever legal purpose it may serve.
Office or
Division: Accounting Section, Financial and Management Division Classification: Simple
Type of
Transaction: G2C - Government to Citizen Who may avail: NAMRIA Employees
CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Internal Client Request Management
System (ICRMS)
www.namria.gov.ph/isportal.aspx (online)
2. Internal Client Request Form when offline (one copy)
www.namria.gov.ph/forms.php (to download forms for offline use)
3. Logbook Accounting Section
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE 1. Request for
certificate
1.1 Verify name in the database for contributions and updated total monthly amortizations
None 2 minutes per certification
Accounting Section Staff SSB-FMD
1.2 Prepare and endorse the certification to the Chief, Accounting Section for
signature
None 8 minutes per certification
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1.3 Review and sign the certificate
None 1 minute per
certification 2. Receive
certificate and fill up the Client Acceptance and Feedback details
2.1 Release the certification
None 3 minutes per
certification
Accounting Section Staff SSB-FMD
TOTAL None 14 minutes
per certificate
SSB-06. Issuance of Special Order/Embarkation Order for NAMRIA On-the-Job Training (OJT)
The Human Resource Development Section of the Administrative Division facilitates the issuance of Special Order (SO)/Embarkation Order for On-the-Job Training (OJT) to student OJT applicants. The NAMRIA OJT Program is an extension service of the agency. The program aims to provide relevant learning opportunity to students in the form of actual exposure to work settings/situations.
Office or Division:
Human Resource Development Section (HRDS), Administrative Division (AD), Support Services Branch (SSB), NAMRIA
Classification: Simple
Type of Transaction: G2C - Government to Citizen Who may avail: External Clients
CHECKLIST OF REQUIREMENTS WHERE TO SECURE Letter of Request from the University
of the on-the-job/apprentice trainee/s
School/University coordinator Resume of the on-the-job/apprentice
trainee/s
On-the-job/apprentice trainees/s
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE 1. Request On-the-
Job Training
1.1. Receive, record and forward the request
for OJT to the Records Section for the Administrator’s marginal note and approval of the request
None 15 minutes Project Development
Assistant II
or
Administrative Officer IV
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE 1.2 If there is an
existing Memorandu m of
Agreement (MOA) Partnership between NAMRIA and the
University, proceed to the
processing steps; if none, prepare MOA for the approval of the
Administrator and the School/Unive rsity Head, and proceed to the
processing steps
None 2 hours Administrative Officer IV
or
Administrative Officer V SSB-HRDS
1.3 Coordinate with the OJT applicant and University/Sc hool
Coordinator on the status of the OJT request
None 15 minutes
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE 1.4 Coordinate
the
placement of the OJT applicant to the Branch Director and Division Chief
None 15 minutes Project Development
Assistant II
or
Administrative Officer IV SSB-HRDS
1.5 Prepare the Special Order
(SO)/Embark ation
Order/Confor mé letter
None 2 hours
Administrative Officer IV
SSB-HRDS
1.6 Review and endorse the SO/Emb arkation Order/
Conformé letter to the Chief,
Administrativ e Division
None 2 hours Administrative Officer V
SSB-HRDS
1.7 Endorse the SO/Embarkat ion
Order/Confor mé letter to the SSB Director
None 2 hours Chief,
Administrative Division SSB-Admin
Division
1.8 Endorse SO/Embarkat ion Order and Conformé letter to the Office of the
None 2 hours Director, SSB SSB-Director’s
Office
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE Administrator
for approval and signature 1.9 Sign and
approve the SO/Embarkat ion Order and Conformé letter
None 1 day
Administrator, NAMRIA Office of the Administrator
1.10 Send the approved SO/Conform é letter to OJT
applicant and OJT School Coordinator through email together with the MOA partnership agreement between the university and NAMRIA
None 30 minutes Project Development
Assistant II SSB-HRDS
TOTAL None 1 day, 3 hours, and 15 minutes
SSB-07. Turn-in of Property, Plant, and Equipment
This service refers to the turn-in of unserviceable property and equipment.
Employees may avail of this service on Fridays.
Office or Division:
Property and Supply Management Section (PSMS), Administrative Division, Support Services Branch (SSB), NAMRIA
Classification: Simple Type of
Transaction:
G2C - Government to Citizen Who may avail: All NAMRIA Employees
CHECKLIST OF REQUIREMENTS WHERE TO SECURE Property Turn-In Slip Form (one copy) www.namria.gov.ph/forms.php (to
download form for offline use) or PSMS Office
Technical Inspection Report (TIR) (one copy)
ESD/GICTD 1.Online request via Internal Client
Request
Management System
2.Internal Client Request form when offline (one copy)
1. www.namria.gov.ph/isportal.aspx (online)
2. www.namria.gov.ph/forms.php (to download forms for offline use) 3. PSMS Office (printed form) CLIENT STEPS AGENCY ACTIONS
FEES TO BE
PAID
PROCESSING TIME
PERSON RESPONSIBLE 1. 1. Request for
turn-in of property and equipment personally and fill- out the Internal Client Request Form (ICRF)
1.1 Receive the request of Turn-in Slip form to be given to the client
None 5 minutes Project Development
Assistant II SSB-PSMS
2. 2. Accomplish the Turn-in Slip form for the property and equipment turned-in with the signature of the
2.
2.1 Check and verify the duly accomplished Turn- in Slip Form vis-à- vis the turned-in
None 15 minutes
CLIENT STEPS AGENCY ACTIONS
FEES TO BE
PAID
PROCESSING TIME
PERSON RESPONSIBLE accountable
employee with TIR for turned-in equipment as attachment
property and equipment
2.2 Place the turned-in property and equipment in the PSMS Storage Area for
safekeeping
None 15 minutes
2.3 Cancel the turned-in property and equipment from the Property
Acknowledgement Receipt (PAR) of the client
None
3 minutes Project Development
Assistant I SSB-PSMS
2.4 If the
accountable officer is
unknown, trace the PAR of the equipment turned-in.
None 2 days
2 2.5 Release a copy of the turn-in slip to the client with the signature of the Supply Officer and return the ICFR for feedback
None 1 minute Project Development
Assistant II SSB-PSMS
3. Receive a copy of the turn-in slip and fill-out the ICRF Client Acceptance
None 5 minutes
CLIENT STEPS AGENCY ACTIONS
FEES TO BE
PAID
PROCESSING TIME
PERSON RESPONSIBLE and Feedback
Details
TOTAL None 2 days and 41 minutes