Notes for Preparing the Technical Specifications
A set of precise and clear specifications is a prerequisite for Bidders to respond realistically and competitively to the requirements of the Procuring Entity without qualifying their Bids.
In the context of Competitive Bidding, the specifications (e.g. production/delivery schedule, manpower requirements, and after-sales service/parts, descriptions of the lots or items) must be prepared to permit the widest possible competition and, at the same time, present a clear statement of the required standards of workmanship, materials, and performance of the goods and services to be procured. Only if this is done will the objectives of transparency, equity, efficiency, fairness , and economy in procurement be realized, responsiveness of bids be ensured, and the subsequent task of bid evaluation and post-qualification facilitated. The specifications should require that all items, materials and accessories to be included or incorporated in the goods be new, unused, and of the most recent or current models, and that they include or incorporate all recent improvements in design and materials unless otherwise provided in the Contract.
Samples of specifications from previous similar procurements are useful in this respect. The use of metric units is encouraged. Depending on the complexity of the goods and the repetitiveness of the type of procurement, it may be advantageous to standardize the General Technical Specifications and incorporate them in a separate subsection. The General Technical Specifications should cover all classes of workmanship, materials, and equipment commonly involved in manufacturing similar goods. Deletions or addenda should then adapt the General Technical Specifications to the particular procurement.
Care must be taken in drafting specifications to ensure that they are not restrictive. In the specification of standards for equipment, materials, and workmanship, recognized Philippine and international standards should be used as much as possible. Where other particular standards are used, whether national standards or other standards, the specifications should state that equipment, materials, and workmanship that meet other authoritative standards, and which ensure at least a substantially equal quality than the standards mentioned, will also be acceptable. The following clause may be inserted in the Special Conditions of Contract or the Technical Specifications.
Sample Clause: Equivalency of Standards and Codes
Wherever reference is made in the Technical Specifications to specific standards and codes to be met by the goods and materials to be furnished or tested, the provisions of the latest edition or revision of the relevant standards and codes shall apply, unless otherwise expressly stated in the Contract. Where such standards and codes are national or relate to a particular country or region, other authoritative standards that ensure substantial equivalence to the standards and codes specified will be acceptable.
Reference to brand name and catalogue number should be avoided as far as possible; where unavoidable they should always be followed by the words “or at least equivalent.”
References to brand names cannot be used when the funding source is the GOP.
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Where appropriate, drawings, including site plans as required, may be furnished by the Procuring Entity with the Bidding Documents. Similarly, the Supplier may be requested to provide drawings or samples either with its Bid or for prior review by the Procuring Entity during contract execution.
Bidders are also required, as part of the technical specifications, to complete their statement of compliance demonstrating how the items comply with the specification.
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Technical Specifications
Item Specification
Statement of Compliance
ITEM NO.
ITEM DESCRIPTION QUANTITY TOTAL COST 1. External Hard Drive
1 TB
2.5”HBB
USB 3.0 and USB 2.0
16 73,500.00
2. External Hard Drive
2 TB
2.5”HBB
USB 3.0
2 16,000.00
3. Flash Drive
16 GB
18 8,100.00
4. Flash Drive,
32 GB
16 17,200.00
5. Flash Drive
64 GB
1 1,500.00
6. Desktop Computer/
Computer Set, branded
Processor: Intel Core i5-10400 Processor 2.90 GHz 12M Cache, up to 4.30 GHz
Memory: 8GB DDR4 2666 MHz UDIMM
Storage: 128 GB M.2 2280 PCI-E SSD +1TB HDD
Graphics: Intel UHD Graphics 630
Bundle: USB Wired Keyboard & Wired Mouse, Speakers
Display: EB192Q 18.5
OS: Windows 10 Home SL 64 Bit
28 1,392,000.00
7. Laptop, branded
Intel Core i7-1165G7 processor
(12 MB Smart Cache, 2.8 GHz with Turbo Boost
up to 4.7 GHz
16GB DDR4 system memory 65,000.00
256GB SSD + 1TB HDD
NVIDIA GeForce MX350 with 2 GB of dedicated GDDR5 VRAM, supporting NVIDIA® Optimus®, NVIDIA GPU Boost 3.0
14" with IPS technology, FHD 1920 x 1080,
LED-backlit TFT LCD
Windows 10 Home
Wireless LAN Model: Intel® Wireless Wi-Fi 6 AX201
Ethernet Technology: Gigabit Ethernet
Bluetooth: Yes
Webcam Resolution (front): 1280 x 720 resolution
w/ HD audio/video recording
HDMI: Yes
USB: Yes
Network (RJ-45): Yes
Headphone: Yes
20 994,000.00
8. UPS
Output Power Capacity
Max Configurable Power
400 Watts / 650 VA
27 231,000.00
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Nominal Output Voltage 230v
Output Connections
(1) IEC 320 C13 (Surge Protection)
(3) IEC 320 C13 (Battery Backup)
Input Frequency
50/60 Hz +/- 3 Hz (auto sensing)
9. PC Speakers
Multi media Audio speaker system
Two full-range satellites, calibrated, and matched with the subwoofer to form a balance of clarity, rich in audio
FM radio incorporated
2 9,000.00
10. Portable Sound System
Plastic cabinet
AC220V or DC12V (with built-in rechargeable batteries)
2 wireless microphone with 2 mic input (1 XLR, 1 PL55)
with FM radio, Bluetooth, guitar input (shared with mic 2 input)
USB & SD port
5 band equalizer and LCD display
with aux / line in and line out
with remote control, handle and wheels
1 15,000.00
11. HD-15PA 200W 15” Active Portable Loud Speaker
2-way bass reflex
wireless microphone
3 60,000.00
12. USB
5-port hub
25 25,000.00
13. Electronic Typewriter
Portable electronic typewriter
One-line correction memory
Word and character erase
Automatic centering, underlining and carriage return
13-inch carriage and 9-inch print width
2 44,000.00
14. Counter Window Intercom System, dual-way, intercommunication microphone
Working voltage: AC9V/1A
Main Sound (sub sound): 3W
Inside microphone: -48db 20Hz-20KHz
Outside microphone: -48db 20Hz-16KHz
Exterior size: 158x87x46mm/78x20cm
Streamline design: Main unit is made of luxurious aluminum alloy and internal microphone for extension
One-wire connection and simple installation, high quality microphone, high quality speaker for main unit extension
3 22,500.00
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Easy to use: auto dual-way intercommunication without pressing any button
15. Mouse, wireless
Connection Type: 2.4GHz wireless connection
Wireless range: 10 meters 2
Connect / Power: Yes, on/off switch
Battery Details: 1 x AA
Scroll Wheel: Yes
Number of buttons: 3
30 15,500.00
16. HDMI cable
10 meters
2 2,000.00
17. Digital Voice Recorder
memory 4GB expandable
3 20,000.00
18. Document Camera
Pixels: 2MP (1920 x 1080 pixels)
Camera sensor: ½.7 inch CMOS sensor
Resolution: up to full HD (1080p)
Zoom: 10x Digital Zoom, 12x Optical Zoom
Weight: approx. 3.0 kg
3 106,000.00
19. Projector
Equally high White and Colour Light Output of 3,600 lumens
Horizontal and vertical keystone correction: slides and images can be aligned and distortion corrected, Lightweight and ultra-slim form factor:
fits the same bag as a laptop computer
Free iProjection app: present wirelessly from a smartphone or tablet
split screen capability: display images from two different sources
simultaneously
3 102,000.00
20. Television
Flat Screen
FHD ready
60 inches
Smart TV
14 420,000.00
TOTAL ₱ 3,574,300.00
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Technical Specifications
TECHNICAL SPECIFICATIONS Item /
Service
Maximum Quantity
Technical Specifications / Scope
of Work
Statement of Compliance
-please see attached.
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