74 Make/provide recommendation to the Chancellor on the availability (identify the source of the fund) of funds for organizing special activities of the University. 76 Make/provide recommendation to the Chancellor on the availability of funds (identify fund source) for conducting training courses, seminars, workshops, advisory meetings and conferences.
OFFICE OF THE UNIVERSITY REGISTRAR
Request for off-campus activities or on-campus parties 242 Request for any of the following: substitute class, excused from class, issuance of travel warrant, financial aid, or Publication of extracts or minutes of University Council (UC), Executive Committee (EC), Chancellor's Advisory Council (CAC); and Curriculum Committee (CC) Proceedings.
TEACHING AND LEARNING RESOURCE CENTER
OFFICE OF THE VICE CHANCELLOR FOR ADMINISTRATION
ACCOUNTING OFFICE
AUXILIARY SERVICES OFFICE
CAMPUS DEVELOPMENT AND MAINTENANCE OFFICE
CASH OFFICE
Disbursement of check by mail to other UP Constituent University Cash Office 558 Request for a letter of introduction to Land Bank of the Philippines (for opening a payroll account) 559.
DATA INFORMATION SYSTEMS PROGRAM
HUMAN RESOURCE DEVELOPMENT OFFICE
Certificate of application for work after extended sick leave, maternity leave, rehabilitation 639 Certificate of application for work after extended leave, study leave, sabbatical leave, secondment or Application for academic leave (university secretary, deans, vice-chancellors) 657 Issuance of a certificate of permission for long-term leave/retirement/interruption of work 659 24.
OFFICE OF THE VICE CHANCELLOR FOR RESEARCH AND EXTENSION
Issuance of certification for progress/terminal/annual report of projects, public service, creative work and publication 711. Approval of request for rescheduling of research projects (for both externally and internally funded research) 728 Approval for submission of proposal for externally funded Research Projects 729.
SENTRO NG WIKANG FILIPINO
740 When conducting activities with personal interaction [before the year 2020] 741 Operations of the BalayBalay Childcare Center: Virtual/remote transactions and processes - Enrollment of children 743 Enrollment of children through personal interaction with parents [before the year 2020] 745 Implementation of activities of BalayBalay Childcare Center: transactions and processes remotely/virtual 747 In carrying out BBCMC activities with face-to-face interaction [before the year 2020] 749. Secretariat of the Ugsad Regional Gender Resource Network: Virtual/on distance transactions and processes 753 In the implementation of UGSAD activities with personal interaction: [before 2020] 755 Secretariat of WINFISH National Network of Women in Fisheries in the Philippines 757 28.
OFFICE OF THE VICE CHANCELLOR FOR PLANNING AND DEVELOPMENT
Resolving disputes between resettled families, land owners and tenants regarding land issues, tenancy matters and relocation guidelines covered by UPV property. Assist in field investigation related to illegal felling of trees, illegal structures and other illegal activities in UPV estates in UPV estates in Miag-ao estates.
OVCPD-SITE DEVELOPMENT AND REFORESTATION PROJECT
COLLEGE OF FISHERIES AND OCEAN SCIENCES DEAN’S OFFICE
COLLEGE OF FISHERIES AND OCEAN SCIENCES MUSEUM OF NATURAL SCIENCES
Conduct of tour and/or orientation of the museum collection 842 Identification or processing of biological specimens and issuance of certificate 843.
COLLEGE OF FISHERIES AND OCEAN SCIENCES-OFFICE OF THE COLLEGE SECRETARY
Issuance of requests from students for true copy of grades and certificates, e.g. good moral character, enrollment/residence and other certifications.
CFOS-INSTITUTE OF FISH PROCESSING TECHNOLOGY
CFOS-INSTITUTE OF MARINE FISHERIES AND OCEANOLOGY
COLLEGE OF ARTS AND SCIENCES DEAN’S OFFICE
COMMUNITY OUTREACH PROGRAM
CAS-DEPARTMENT OF CHEMISTRY
CAS-DEPARTMENT OF PHYSICAL EDUCATION
CAS-DIVISION OF BIOLOGICAL SCIENCES
CAS-DIVISION OF HUMANITIES
CAS-DIVISION OF PHYSICAL SCIENCES AND MATHEMATICS
CAS-DIVISION OF SOCIAL SCIENCES
CAS-LANGUAGE PROGRAM
CAS-PROFESSIONAL EDUCATION
CAS-UP HIGH SCHOOL IN ILOILO
COLLEGE OF MANAGEMENT DEAN’S OFFICE
COLLEGE OF MANAGEMENT OFFICE OF THE COLLEGE SECRETARY
Application for Graduation 1102 Issuance of student requirements for true copies of grades and certificates eg, good moral character, registration/residency,.
SCHOOL OF TECHNOLOGY DEAN’S OFFICE
SCHOOL OF TECHNOLOGY-OFFICE OF THE SCHOOL SECRETARY
OFFICE OF THE CHANCELLOR
External Services
- Grant of approval to conduct activities and alternative class or suspension of classes (academic and non-academic) Only the Chancellor has the authority to suspend classes or declare alternative class
- Grant of approval to conduct student activities inside or outside the campus by Student Organizations (academic and non-academic)
- Grant of Readmission (Appeal of Students for Readmission)
- OUR 4. OVCAA
- Grant of Extension of Enrollment
- Grant of Student Loan
- Grant of appeal of students for approval to open a class/course or section
- Grant of approval to conduct activities requiring budget (request of students or by offices/units) Any university activities that require budget or financial assistance must secure approval from the Chancellor
The request is sent to the OVCA for endorsement (for request requiring assistance from SSF, HSU or CDMO). OC staff reviews the request and refers it to the Budget Office and to VCA, VCAA or VCRE depending on the request.
Internal Services
- Issuance of Certificate of No Objection for Travel Abroad on Personal Business
- Issuance of Authority to Travel Abroad on Official Business
- OVCA/ OVCAA
- Endorsement of Research Proposals or Activities/Conferences for Funding by External Agencies
- Endorsement of Application for Study Abroad, Scholarship, or Attendance to Training Program
- HRDO
- Issuance of appointment for composition of committees or appointment of Officers-in-Charge An Administrative Order is being issued by the Chancellor to appoint/designate composition of committees and OICs
- Issuance of authority to hold cash advance (for amount above P5,000)
Once approved, the OC staff prepares or completes the endorsement for signature by the Chancellor. Once approved, the OC staff prepares the authorization to hold cash advances for signature by the chancellor.
BUDGET OFFICE
Payment of Telephone Bill
Code the OSE number in DV on-line and go to Job List to approve DV on-line. While the copy of the OSE file is given to the concerned staff to be filed in the appropriate file.
UPV Budget Proposal Preparation/Submission to UP System
Records the memo and forwards it to the budget chief None 5 minutes Administrative Assistant Budget Office 2.2 The budget chief reviews the memo and discusses it with staff. Charge, as a basis for historical (current) data and translate it into meaningful data as required in the BP forms.
Provides data and additional information needed for the Senate and Congress Budget Proposal Hearings
Submission of Internal Operating Budget (IOB) to the UP System
Prepares IOB hardcopy (2 sets) and forwards it for approval. Not 5 minutes Administrative assistant V Budget office. Provide signed IOB hard copies to the Chancellor's office for submission to the UP system and draft of the letter of transmittal. Complete the Letter of Transmission for Chancellor's signature and submit the IOB to the Office of the Vice President for Planning and Finance (via email and hard copies via freight).
Issuance of Notice of Allotment to Colleges/Units/Offices
Identifies fund source as basis by the Chancellor in granting of authority to pay honoraria for ThesisAdvising and Proctors/Members of the Comprehensive Examination Committee
Identifies funding source as basis by the Chancellor when granting authority to pay fees for dissertation advising and proctors/comprehensive examination committee members. Provide/provide recommendation to the Chancellor regarding availability (identify funding source) of funds for holding special activities at the University.
Give/provide recommendation to the Chancellor as to availability (identify fund source) of funds for holding special activities of the University
The Chancellor's Office refers the announcement to the Budget Office for comments/recommendation. Provide/provide recommendation to the Chancellor regarding availability of funds (identify funding source) for conducting training, seminars, workshops, advisory meetings and conferences.
Give/provide recommendation to the Chancellor as to availability of funds (identify fund source) for the conduct of training, seminars, workshops, consultative meetings, and conferences
Give/provide recommendation/certify availability of funds to attend trainings, seminars, workshops, conferences to cover registration fees and travel expenses.
Give/provide recommendation/certifies availability of funds to attend trainings, seminars, workshops, conferences to cover registration fees and travel expenses
Give/provide recommendations on fund availability from unit's share of income collected to be used for valid purposes.
Give/provide recommendations on fund availability from unit’s share of income collected to be utilized forvalid purposes
Provide recommendation for the request of supplemental budget
To make/provide recommendation to the Chancellor on the availability of funds regarding: the participation of students in training, seminars, competition (related to sports/literature/courses) to improve/enrich their capabilities. UPV students/student organizations may apply for financial support for participation in training, seminars and competitions (related to sports/literature/courses) to improve/enrich their capabilities, subject to the availability of funds and approval of the Chancellor. Send a letter requesting approval by the Chancellor (through channels) for attendance and financial support for participation in training, seminars, competitions, etc., to cover.
Provide recommendation/comments re: extension of project implementation
Provide recommendation to the Chancellor on request for realignment of budget without additional funding
Certifies availability of funds for the implementation of programs/projects under the Academic Program Improvement (API) and Research, Creative Work, Publication and Public Services (RCWPPS) Grants
Certifies the availability of funds for the implementation of programs/projects under the Academic Program Improvement (API) and Research, Creative Work, Publication and Public Services (RCWPPS) Grants. Certifies the availability of funds/earmark funds for the purchase of supplies, materials, catering services, van rentals, cash advances, etc.
Certifies availability of funds/earmarks funds for the procurement of supplies, materials, catering services, van rentals, cash advances, etc
SPSO
Budget clearance for the purchase of Equipment
Budget clearance for the replacement/repair of equipment
Release of funds to UPVTC for specific purposes such as AIG, Rice subsidy, monetization, special events, trainings, conferences, etc
Provides Budget Clearance/Obligation for All Payment Transactions
Submission of documents in compliance with UP System/DBM Monthly Flash
Updating of Personal Services Itemization &Plantilla of Personnel (PSIPOP)
Approval for the Utilization of UGTI and GTFI
INFORMATION AND PUBLICATIONS OFFICE External Services
Facilitation of Permit for Campus Photoshoot
Customers of various categories should comply with these guidelines and pay the required fees to Up Visayas.
Campus Tours
LEGAL OFFICE Internal Services
- Notarization
- Case Preparation/Filing
- Filing of Pleadings
- Drafting and Mailing of Demand Letters Office Legal Office
Appropriate office sends information unpaid obligations to the University (i.e. names and addresses of persons involved and amount of obligation).
OFFICE OF INITIATIVES IN CULTURE AND THE ARTS Both External and Internal Services
Request for use of UPV Main Building facilities for events and other activities
Support the institutional needs of UPV constituents and other private and government groups/agencies for official functions/activities of the University, its direct constituents and duly recognized organizations and non-UPV sponsors/organizers. Submit and secure a letter request. reservation form from OICA or email request to [email protected].
Request for use of UPV Cinematheque for film screening or other activities
Request for group tour/visit of the Art Gallery, Museum, and Cinematheque
OFFICE OF INITIATIVES IN CULTURE AND THE ARTS Internal Services
Request for Sponsorship/Partnership for Art and Culture Related Activities and Events
Provide an avenue for the discovery and enhancement of artistic talent among the students and the UPV community in particular. Who can use Officially recognized student organizations of UPV; academic units of UPV; administrative, academic and non-teaching associations in UPV. Notify/inform the requester about the status of the requests and about the necessary documents for submission after the event/activity.
OFFICE OF ALUMNI RELATIONS
- Request for a Ceremonial Turn-over of Donation
- Issuance of Deed of Donation and Acceptance
- Issuance of List of Alumni
- Processing of Application for Membership to UP Alumni Association Iloilo and Issuance of Alumni ID
- Request for Assistance to Organize Reunion
- Receiving of Incoming Documents
- Response to E-mail Clarification/Inquiry
The alumni of the university can apply for lifetime membership to the UP Alumni Association Iloilo. Members of the UPAA Iloilo receive the UP Alumni ID which is recognized on all campuses. One of the Office's many functions is to assist alumni groups and groups in organizing their activities.
Send request to Director of the Office for approval or disapproval 2.1 Approve or reject request.
UGNAYAN NG PAHINUNGOD VISAYAS Both External and Internal Services
- Universal Volunteer Recruitment Process
- GurongPahinungod Volunteer Recruitment
- Teacher Development Program Volunteer Recruitment
- Affirmative Action Program Volunteer Recruitment
- Volunteer Certificate of Service Issuance
- Queries and Information Requests
- Promotional Posting/ Press Release
- Incoming Communication/Requests
- Letter Request/Prepare DV’s (Outgoing Communications)
- Entertaining Guests and Visitors
Name in profile database of volunteer Ugnayan ng Pahinungod Office & Official UPV Pahinungod Facebook Page. Ugnayan ng Pahinungod warrants that its services and programs are listed among potential/present/past: volunteers, constituents, partners and benefactors. Ugnayan ng Pahinungod guarantees that its services and programs have been properly reviewed and approved to ensure that it protects the safety, interests and welfare of its volunteers and partners.
Liham na kahilingan kung mayroong opisina ng Ugnayan ng Pahinundod at opisyal na pahina sa Facebook ng UPV Pahinundod.
UGNAYAN NG PAHINUNGOD VISAYAS Internal Services
Request for Supplies/Equipment
Ipanamnama ti konklusion a naisagana daytoy kadagiti suplay ken alikamen bayat ti pannakaipatungpal dagiti serbisio ken programana.
Request for Petty Cash/Reimbursement of Expenses
UNIVERSITY OF THE PHILIPPINES VISAYAS - DILIMAN LIAISON OFFICE Internal Services
- Accommodation of UPV Faculty, staff and students at UPV Guesthouse on official business in Luzon
- Accommodation of UPV Faculty at UPV Guesthouse Extension on study leave
- Transport services to the Chancellor/UPV officials on official business in Luzon
- Release of Check payments to suppliers
- Shipment of donations, supplies, reading materials/publications to Iloilo and UPV Tacloban College
- Secure VISA, Extension/Conversion, ACR, I-Card, Special Study Permit
- Transmittal of documents from UPV to concerned offices in Diliman and other offices in Metro Manila
- Transmittal of documents from UP System and other offices intended for UPV Miag-ao, Iloilo City and UPV Tacloban College
- Release check payment of honorariums to UPV resource persons
Dagiti dokumento manipud iti UPV Miag-ao, UPV Iloilo City ken UPV Tacloban College para iti pannakaited kadagiti maseknan nga opisina iti Diliman, opisina ti gobierno/pribado iti Metro Manila. Iloilo City ken UPV Tacloban College ti kangrunaan a mangipapaay kadagiti opisina ti UP Diliman iti Metro Manila. UPV Miag-ao, Siudad ti Iloilo, Siudad ti Iloilo, Siudad ti Iloilo, Siudad ti Iloilo, Siudad ti Iloilo, Siudad ti Iloilo, Siudad ti Iloilo, Siudad ti Iloilo, Siudad ti Iloilo, Siudad ti Iloilo, Siudad ti Iloilo, Siudad ti Iloilo
Mabalin nga i-download ti UPV Miag-ao College, Iloilo City ken UPV Tacloban College.
OFFICE OF THE VICE CHANCELLOR FOR ACADEMIC AFFAIRS Internal Services
Issuance of Travel Order of Local Official Trips
Siason regarding authority delegated to the Vice-Chancellor for Academic Affairs, on fellowship, study and official travel.
Grant of Overload Claims of Faculty
GRADUATE SCHOOL External Services
- Conduct of Public Service Trainings
- Submission of Data to CHED Annual Higher Education
- Application for the following Examinations Admission Examination
- Enrollment in the Graduate Program
- Other Services for Students of the Graduate Program
Accordingly, the University may take initiatives to meet a public need or respond to calls for public service provision. The graduate programs of UPV operate on a three-month graduate program and follow the university-approved academic calendar. After completing all academic course requirements, students in the Plan B programs must apply for the comprehensive exam.
Students who have passed the entrance exam can enroll in the postgraduate program offered by the Department of Professional Education.
UNIVERSITY LIBRARY External Services
- Use of Library by Non-UPV Constituents
- Collection of Payments
- Photocopying Services (Miag-ao Campus Only)
- Reader’s Advisory
- Book Request
- Borrowing/Lending of Book (For UPV Constituents)
- Returning of Borrowed Book (for UPV Constituents)
- Internet Services (Login)
Transaction Type G2C – Government to Client; G2B – Government to business entity that can use non-UPV constituents. Transaction Type G2C – Government to Client; G2B – Government to business entity Who can use UPV components. Attaches the scanned copy of the registration form (form 5) for the current . semester/trimester in the email).
Internet service (login) helps UPV constituents to log in and gain access to the library's electronic resources.
9.Internet Services (Logout)
- Permit to Use Non-UPV Libraries
- Registration for Library Privileges
- Request to Use Audio-Visual Room (AVR)
- Signing of University Clearance for Faculty and Staff
Transaction Type G2C – Government to Customer; G2B - Government to Business Entities Who can benefit from UPV Students. A request to use the audio-visual room (AVR) provides access to the library's equipment and media resources. Faculty may request use of the Audio-Visual Room (AVR) for presentations and video viewings, as well as the library's media resources.
Type of transaction G2C – Government to Customer; G2B – Government to Business Entity Who may use UPV Faculty and Staff.
