The head of the unit approves the request and forwards it to the Dean or other higher authority for. HRDO clears the application and forwards it to OVCA (for . administrative staff) or OVCAA (for faculty and REPS), for approval.
Endorsement of Application for Study Abroad, Scholarship, or Attendance to Training Program
HRDO
Grant of approval to conduct activities and alternative class or suspension of classes (academic and non-academic)
Grant of approval to conduct student activities inside or outside the campus by Student Organizations (academic and non-academic)
Grant of Readmission (Appeal of Students for Readmission)
OUR 4. OVCAA
Grant of Extension of Enrollment
Grant of Student Loan
Grant of appeal of students for approval to open a class/course or section
Grant of approval to conduct activities requiring budget (request of students or by offices/units)
Issuance of appointment for composition of committees or appointment of Officers-in-Charge
Issuance of authority to hold cash advance (for amount above P5,000)
Budget Office
Payment of Telephone Bill
Staff access the uis portal online and check if the DV has been uploaded to the portal. Code the OSE number in DV on-line and go to Job List to approve DV on-line.
Issuance of Notice of Allotment to Colleges/Units/Offices
Sends approved notification of allotments to colleges/units/offices - 1 copy and 1 copy for office file. Identifies/certifies the availability of funds as a basis for the Chancellor in granting authority to pay fees for thesis advising and proctors/comprehensive examination committee members.
Identifies/certifies availability of fund as basis for the Chancellor in granting of authority to pay honoraria for Thesis Advising and Proctors/Members of the Comprehensive Examination Committee
Gives/gives recommendations to the Chancellor about the availability (identification of the source) of funds for the development of special activities of the University.
Gives/provides recommendations to the Chancellor as to availability (identify source) of funds for holding special activities of the University
Recommend/Certify availability of funds for conducting training, seminars, workshops, consultative meetings and conferences.
Gives recommendation/Certifies availability of funds for the conduct of training, seminars, workshops, consultative meetings, and conferences
Give/provide recommendation/certify availability of funds to attend trainings, seminars, workshops, conferences to cover registration fees and travel expenses.
Gives/provides recommendation/certifies availability of funds to attend trainings, seminars, workshops, conferences to cover registration fees and travel expenses
Certifies availability of funds for the processing of appointments/contracts of services (Contractual/Job Hire)
Gives/Provides recommendation on funds availability from unit’s share of income collected to be utilized for valid purposes
Provides recommendation for the request of supplemental budget
UPV Students/student organizations may request financial assistance for participation in training, seminars, competition (sports/literary/course related) to improve/enrich their abilities subject to availability of funds and approval of the Chancellor. Send letter request for approval by the Chancellor (through channels) re-attendance and financial assistance for participation in training,.
Gives recommendation/comments re: extension of project implementation
Gives/provides recommendation to the Chancellor on request for realignment of budget without additional funding
Certifies availability of funds for the implementation of programs/projects under the Academic Program Improvement (API) and Research, Creative Work, Publication and Public Services (RCWPPS) Grants
Confirms the availability of funds to implement programs/projects under the Academic Program Improvement (API) and Research, Creative Work, Publications and Public Service (RCWPPS) grants. Confirms availability of funds/dedicated funds for procurement of supplies, materials, catering services, van rental, cash advances, etc.
Certifies availability of funds/Earmarks funds for the procurement of supplies, materials, catering services, van rentals, cash advances, etc
SPSO
Budget clearance for the purchase of Equipment
Budget clearance for the replacement/repair of equipment
Release of funds to UPVTC for specific purposes such as AIG, Rice subsidy, monetization, special events, trainings, conferences, etc
Budget Implementation
Provides Budget Clearance/Obligation for All Payment Transactions
Approval for the Utilization of Undergraduate Tuition Fee Increment (UGTI) and Graduate Tuition Fee Increment (GTFI)
Letter request from the Dean/Director of Colleges/Institutes/Program Office Details/Specifications of the request/Justification. Prepare final letter addressed to the President for approval of the use of UGTI and GTFI funds.
Data Information Systems Program
- Installation/Check up/ Troubleshooting/ Configuration of IT and other network related equipment
- Troubleshoot network connectivity issue
- Issuance of IT related equipment specification
- Evaluation of abstract of quotations
- Inspection/Evaluation of IT related purchases of the University
- Issuance and resetting of password of institutional email of Faculty, staff, REPS, students and offices
- Issuance of WIFI access to students
- Troubleshooting user accounts from web databases
- Uploading files to the web portal/Intranet
- Technical Assistance during University events
- Analysis, design and planning of information systems, software, hardware and IT infrastructure to be implemented in the university
DISP staff receives the signed job request form and assigns it to the corresponding staff the DISP performs one or more of. DISP Personnel receives the signed job request form and assigns it to the corresponding staff. DISP provides technical support for the acquisition of computer hardware and network facilities at the university.
Transaction Type G2C – Government to Customer Who can use it All offices/staff in UP Visayas.
Information and Publications Office
Facilitation of Permit for Campus Photoshoot
Customers of various categories should comply with these guidelines and pay required fees to Up Visayas.
Campus Tours
Legal Office
- Notarization
- Case Preparation/Filing
- Filing of Pleadings
- Drafting and Mailing of Demand Letters
- TOTAL 1-3 Days
The appropriate office sends information about outstanding liabilities to the University (ie names and addresses of the persons concerned and the amount owed).
Office of Initiatives in Culture and the Arts
- Request for Sponsorship for art and culture related activities and events
- Request for use of UPV Main Building facilities for events and other activities
- Request for use of UPV Cinematheque for film screening or other activities
- Request for tour/visit of the Art Gallery, Museum, and Cinematheque
Who can use Officially recognized student organizations of UPV; academic units of UPV; administrative, academic and non-teaching associations in UPV. Support the institutional needs of UPV constituents and other private and government groups/agencies for official function/activities of the university, its direct constituents and duly recognized organizations and non-UPV sponsors/organizers. Who may use UPV components and other private and government groups/agencies CHECKLIST OF REQUIREMENTS.
Receives and records the request. 1.1 Checks the availability of the requested location/facility and student guides.
Office of the Vice Chancellor for Academic Affairs
Issuance of Travel Order of Local Official Trips
Siason on the authority delegated to the Vice Chancellor for Academic Affairs in the areas of fellowship, study and official travel.
Grant of Overload Claims of Faculty
Graduate Program Office
- Application for the following Examinations Admission Examination
- Enrollment in the Graduate Program
- Other Services for Students of the Graduate Program
- Conduct of Public Service Trainings
- Submission of Data to CHED Annual Higher Education
UPV degree programs operate on a quarterly degree program and will follow the Academic Calendar approved by the University. All applications must be submitted by the scheduled date shown in the University's Academic Calendar and must be approved by. Students who have passed the Entrance Examination are allowed to enroll in the Graduate Program offered by the Division of Vocational Education.
Accordingly, the University may take initiatives to address a public need or respond to calls for service from the public.
University Library
- Book Request
- Borrowing/Lending of Book (For UPV Constituents)
- Returning of Borrowed Book (for UPV Constituents)
- Collection of Payments
- Internet Services (Login)
- Internet Services (Logout)
- Permit to Use Non-UPV Libraries
- Photocopying Services (Miagao Campus Only)
- Reader’s Advisory
- Registration for Library Privileges
- Request to Use Audio-Visual Room (AVR)
- Signing of University Clearance for Faculty and Staff
- Use of Library by Non-UPV Constituents
Transaction Type G2C – Government to Customer; G2B – a government business entity that can benefit from the UPV faculty. Transaction Type G2C – Government to Customer; G2B – Government business entity that can benefit from UPV components. Transaction Type G2C – Government to Customer; G2B - a government business entity that can benefit from UPV students.
Type of transaction G2C – Government to Customer; G2B – Government-to-business entity Who may use non-UPV components.
National Service Training Program
- Student Registration to NSTP (after enrolment)
- UPV ID
- Issuance of Certificate of Completion
- Borrowing of Monobloc chairs
- Crowd Control during Lantern Parade, Dinagyang and other special events
- Colors requests during university programs which needs entrance and exits of colors
The NSTP office registers the students currently enrolled in the NSTP by checking their Form 5 and confirming their student number from their UPV School ID. The NSTP office issues certificate of completion to its candidates under the NSTP graduation programme. If the NSTP serial number is not yet available or not yet issued by CHED, the certificate will be issued at the office upon presentation of the required documents.
The NSTP office has purchased Monobloc chairs meant to be used during NSTP classes and other NSTP related activities.
Office of the Student Affairs
Issuance of Certifications
The Office of Student Affairs (OSA) issues certifications of no pending/not subject to a case and student assistance experience to request students who need these documents for special purposes, such as application for admission to medical/law schools and employment. Customer Request Form Issues None 3 minutes Marvin M. Jover Administrative Staff OSA Administrative Office 2. Pays the certification fee to. Return to the OSA Administration Office and submit the receipt. payment for processing and issuance of certification.
He receives the form with a receipt and forwards the claim to the competent unit depending on the nature of the claim.
Lost and Found Service
When accepting a found object, submit an identification card and provide information about the object for confirmation.
Counseling Service
If counseling goals are met, complete the client satisfaction survey form and return it to the designated drop box.
Conduct of Psychological Testing for Students
Conduct of Psychological Testing - Extension
Processing and coding of psychological interpretations is done in batches, depending on the number of participants per request. Note: the performance of psychological tests is assigned on a rotational basis to the specialists of the guidance services:.
Conduct of Group Guidance/Training Programs/Workshops
Conducts training and evaluation 3.1 Analyzes and processes evaluation 3.2 Issues appropriate speaker and facilitator fees for extension training. Note: The Principal Officer as GSS Coordinator is assigned on a rotating basis among senior guidance specialists:.
Application for Student Financial Assistance (SFA) Online
Log in to Student Financial. http://sfaonline.up.edu.ph) during application period and fill out SFA form online. SFA online application period is subject to schedule determined by UP system and may take days or weeks per batch. Encode SFA bracket results by batch into the student's CRS account for assessment of fees at enrollment (for students not covered by the Free Tuition Act).
Appeal for Student Financial Assistance (SFA)
The processing of complaints depends on the schedule of the UPV-SSFAC meeting and takes place in batches. Note: The UPV-SSFAC committee is chaired by the vice-rector for academic affairs, and its members are reconstituted every year.
Application for Scholarship Programs (Government and Private)
Application for Student/Graduate Assistantship (SAGA)
Applications are processed in batches of more or less 100 applicants. 5.1 Prepare official list of qualified student assistants for referral and SAGA documents for compliance of qualified SAs. Check the list of qualified SAGAs on the ST Office Facebook page or the ST Notice Board.
Application for SHARE Loan Program
Application for Recognition as College-based and University-wide Student Organizations
Certificate of Participation from the SOA Orientation for Student Organizations OSA Student Organizations and Activities (SOA) Office of Amendments to the Constitution and Bylaws (if the Constitution has been amended) Student Organization Officers. Submit completed application forms and other requirements to COSAW (for university organizations) and to the SOA office (for university-wide organizations). If the application forms have already been completed, the Office of College Dean (for colleges) or SOA Coordinator (for university-wide) evaluates and endorses the application.
Evaluation for recognition takes place in a batch of more or less 100 applications for university-level organizations.
Application to Hold Activities for College-based and University-wide Student Organizations
Page | 163 Note: If there is a need to use any facilities and/or personnel services of the University, the applicant shall seek the approval of the person concerned.
Request for Posting of Publicity Materials of Students and Student Organizations
Request for Holding of Off-Campus Activities or On-Campus Parties
Tracks claim status in SOA Office and submits missing claim if any. If deemed necessary, may call the applicant to verify the information and nature of the request. 3.2 Records the details of the activity and. Request for any of the following: Alternative Class, Exemption from Class, Issuance of Travel Order, Financial Aid or Subsidy, Use of UPV Facilities and Technical Support.
Request for any of the following: Alternative Class, Excuse from classes, Issuance of Travel Order, Financial Assistance or Subsidy, Use of UPV Facilities and Technical Support
Office of the Chancellor and pays fees to the Treasury for use of facilities (if required).
Applications of Students for Residency at UPV Residence Halls (Iloilo and Miagao campuses)
Accepts the application and verifies the completeness of the requirements 1.2 If the documents are incomplete, informs the student about the missing requirements for compliance 1.3 Set the interview schedule for upper class students only. If you are a new student, please monitor your application status and submit any missing requirements, if any. Applications are processed in batches of more or less 100 applicants. 2.1 Sort the applicants and prepare a list of qualified roofers.
Applications are processed in groups of approximately 100 applicants. 2.2 Sort the applicants and prepare the list of qualified boarders.
Admission of Qualified Student Applicant in the Student Dormitory
- Issuance of Permits (Late/Weekend/Overnight)
- Accommodation of Transients/Guests in Student Dormitories
- Student Welfare Services
The UPV dorms issue permits to dorm residents who wish to attend activities on or off campus after the curfew hour of 9:00 PM. The UPV dormitories will accommodate students not currently housed in a UPV dormitory, parents/guardians, faculty and staff, and alumni and guests on a temporary basis in the guest rooms of the residence. Travel assignment for clients on official business, if necessary (1 photocopy) Immediate Supervisor/Head of Unit.
This service is extended to dorm residents who need special assistance, such as in emergencies, needing medical attention and other personal concerns related to dorm services.
Office of the University Registrar
- Action on academic-related appeals regarding student admissions, progress, and graduation (UC-CSAPG*)
- Application for Admission of Foreign and Filipino High School Graduates from Abroad (Automatic Admission)
- Application for Admission of Foreign Students to UPV
- Application for Admission of Local Students to UPV
Office of the University Registrar and downloadable at the https://www.crs.upv.edu.ph. Return the OR to the walk-in customer or send the copy of the OR by email. Return the OR to the walk-in customer or send the copy of the OR by email.
Certified copy of grades signed by the registrar or his/her authorized representative (1 original, 2 photocopies).
