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1. Request for Sponsorship for art and culture related activities and events
Provide an avenue for the discovery and enhancement of artistic talent among the students and the UPV community in particular.
Offices Office of Initiatives in Culture and the Arts (OICA) Office of Student Affairs
Classification Complex
Type of Transaction G2C – Government to Citizen
Who may avail Officially recognized student organizations of UPV; academic units of UPV; administrative, academic and non-teaching associations in UPV
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Grants Guidelines: Grant Application Form/Project Proposal Form OICA
CLIENT STEPS AGENCY ACTION FEES TO
BE PAID
PROCESSING TIME
PERSON
RESPONSIBLE 1. Secure the Grants Guidelines; Grant
Application Form/Project Proposal Form from OICA or Email [email protected] 2. Accomplish the Grant Application
Form/Project Proposal Form
3. After passing the screening, submit to UPV OICA the following documents within the specified deadlines in relation to the event date/s
a. Duly signed Grant Application Form/Project Proposal Form (five copies including original)
3. Receives and records the request and forwards it to the Admin Officer (AO)
3.1 Screens the applicationsand the supporting documents
None
15 minutes
2 days
OICA Staff
Admin Officer (AO)
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organization/unit (two copies) c. If needed, additional information
(mechanics, detailed description, etc) regarding the project (one copy)
4. Waits for the action of the OICA Director 5. Grantee meets the Admin Officer (AO) for orientation and signing of contract
5. All qualified applications shall be forwarded by the Admin Officer (AO) to the OICA Director for evaluation and approval.
5.1 Notifies the grantee of the approved grant amount and the specific items approved for funding.
5.2 Conducts proper orientation and facilitates signing of contract
3 days
1 day
3 hours
Admin Officer (AO);
OICA Director
OICA Staff
Admin Officer (AO)
TOTAL None 6 days 3 hours, 15 minutes
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2. Request for use of UPV Main Building facilities for events and other activities
Support the institutional needs of UPV Constituents and other private and government groups/agencies for official function/activities of the university, its direct constituents and duly recognized organizations and non-UPV sponsors/organizers.
Office Office of Initiatives in Culture and the Arts (OICA) Cash Office
Classification Simple
Type of Transaction G2C,G2G, G2B
Who may avail UPV constituents and other private and government groups/agencies CHECKLIST OF REQUIREMENTS
WHERE TO SECURE Letter of Request; Guidelines; Reservation Form from OICA
OICA
CLIENT STEPS AGENCY ACTION FEES TO
BE PAID
PROCESSING
TIME PERSON RESPONSIBLE 1. Secure the Guidelines; Reservation Form
from OICA or email request to [email protected]
2. Waits for the action of the OICA Director
3. Pays the corresponding fees for approved request
1. Receives and records the request 1.1 Checks availability of the requested venue
1.2 Forwards the request to the OICA Director for action on the request
2. Informs the client on the status of the request
3. Receives payment and issues Official Receipt (OR)
(Fees to be proposed by a committee and
submitted to FPOC for approval.)
15 minutes 5 minutes
2 days
30 minutes
30 minutes
OICA Staff OICA Staff
OICA Staff; OICA Director
OICA Staff
Cash Office Staff
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(OR) number
15 minutes OICA Staff
TOTAL
Fees on proposal stage
2 days 1 hour, 35 minutes
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3. Request for use of UPV Cinematheque for film screening or other activities
Support the institutional needs of UPV Constituents and of Cinema Exmundo, Inc. for film and activities that use film as part of the activities and for other official function/activities of the university, its direct constituents and duly recognized organizations and non-UPV sponsors/organizers
Office 1. Office of Initiatives in Culture and the Arts (OICA) 2. Cash Office
Classification Simple Type of
Transaction
G2C, G2B, G2G
Who may avail UPV constituents and other private and government groups/agencies
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Letter of request; Guidelines: Reservation Form from OICA OICA
CLIENT STEPS AGENCY ACTION FEES TO BE
PAID
PROCESSI NG TIME
PERSON RESPONSIBLE
1. Secure the Guidelines;
Reservation Form from OICA or email request to
2. Waits for the action of the OICA Director
3. Pays the corresponding fees for approved request
1. Receives and records the request 1.1 Checks availability of the requested venue
1.2 Forwards the request to the OICA Director for action on the request
2. Informs the client on the status of the request
3. Receives payment and issues Official Receipt (OR)
Php 50.00/person or Php 4,000.00 for the whole cinema for UPV users
Php
100.00/person or Php 8,000.00 for the whole cinema for non-UPV users for half-day use
15 minutes 5 minutes
2 days
30 minutes
30 minutes
OICA Staff OICA Staff
OICA Staff; OICA Director
OICA Staff
Cash Office Staff
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staff
4. Receives and records Official Receipt (OR) number
15 minutes OICA Staff TOTAL Php 4,000.00
for UPV users;
Php 8,000.00 for non-UPV users for half- day use
2 days 1 hour, 35 minutes
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4. Request for tour/visit of the Art Gallery, Museum, and Cinematheque
Maintain linkages with external private and public individuals and groups that will enable the University to carry out its mission relevant to culture, art and heritage
Office Office of Initiatives in Culture and the Arts (OICA) Classification G2C, G2G
Type of Transaction Simple
Who may avail UPV constituents and other private and government groups/agencies
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Letter of request; Guidelines: Reservation Form from OICA OICA
CLIENT STEPS AGENCY ACTION FEES TO
BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Secure the Guidelines;
Reservation Form from OICA or email request to
2. Waits for the action of the OICA Director
1. Receives and records the request 1.1 Checks availability of the requested venue/facility and student guides
1.2 Forwards the request to the OICA Director for action on the request
2. Informs the client on the status of the request
Donation 15 minutes 5 minutes
2 days
30 minutes
OICA Staff OICA Staff
OICA Staff;
OICA Director OICA Staff TOTAL Donation 2 days, 50 minutes
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